TileFlow - PD Sources Sought_January 2026.docx
DOCX document 71 KB Posted
- Solicitation number
- 36C10B26Q0111
About this file
This document is a Product Description (PD) Sources Sought for TileFlow Software Licenses issued by the Department of Veterans Affairs (VA) Office of Information Technology. The procurement seeks software maintenance for Innovative Research's TileFlow software, including technical support, software updates, engineering consulting in fluid dynamics, and training. The contract will have a 12-month base period with four 12-month option periods, not to exceed 60 months total, with a Firm-Fixed-Price structure.
The solicitation is specifically targeting Veteran-Owned Small Businesses (VOSB) and Service-Disabled Veteran-Owned Small Businesses (SDVOSB) to determine availability and technical capability. The procurement covers 4 annual software licenses for TileFlow (SW Control No: SW4781), with the contractor required to provide a Proof of Entitlement form and Original Equipment Manufacturer (OEM) confirmation of software support. Primary contacts are Michael Julian and Kelly Bates, with the solicitation number 36C10B26Q0111 and VA TAC Number VA-26-00012826. This is a sources sought notice for planning purposes only, and respondents will not be entitled to compensation for their submission.
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| 36C10B26Q0111.docx | DOCX document |
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Text version
TileFlow Software TAC Number: VA-26-00012826
PRODUCT DESCRIPTION (PD)
DEPARTMENT OF VETERANS AFFAIRS
Office of Information Technology Data Center & Infrastructure Engineering
TileFlow Software Licenses
Date: 1/2/2026
VA-26-00012826
PD Version Number: 1.0
Contents
| 1.0 | PRODUCT REQUIREMENTS | 3 |
| 2.0 | NOTICE OF THE FEDERAL ACCESSIBILITY LAW AFFECTING ALL INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) PROCUREMENTS (SECTION 508) | 4 |
| 2.1 | SECTION 508 – INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) STANDARDS | 4 |
| 2.2 | COMPATABILITY WITH ASSISTIVE TECHNOLOGY | 4 |
| 2.3 | ACCEPTANCE AND ACCEPTANCE TESTING | 4 |
| 3.0 | INFORMATION TECHNOLOGY USING ENERGY-EFFICIENT PRODUCTS | 4 |
| 4.0 | SYSTEM ACCEPTANCE (PRE-PRODUCTION) TESTING | 4 |
| 5.0 | SHIPMENT OF HARDWARE OR EQUIPMENT | 4 |
| 5.1 | SPECIAL SHIPPING INSTRUCTIONS | 5 |
| 5.2 | NATIONAL ACQUISITIONS | 5 |
| 6.0 | GENERAL REQUIREMENTS | 5 |
| 6.1 | VA TECHNICAL REFERENCE MODEL | 5 |
| 6.2 | POSITION/TASK RISK DESIGNATION LEVEL(S) | 5 |
PRODUCT REQUIREMENTS
The Department of Veterans Affairs, Office of Information and Technology, Information Technology & Operations requires TileFlow software maintenance to include technical support and software updates for existing Innovative Research software products currently in use at the VA. Technical support to include TileFlow product functionality and modeling support, engineering consulting in fluid dynamics as applied to data center analysis as well as e-mail and telephone support during normal business hours, TileFlow software updates for software revisions and technical problems, new functional releases of the software at no charge, and training (phone/on-line) on the use of TileFlow.
The Contractor shall provide one telephone number and/or a point of contact for VA to contact for technical support.
All deliverables will be sent electronically to the Program Manager’s email address provided at the time of award. Deliverables will include updated software licensing information and instructions on how to place service requests. Payment of invoices will not be made without proper distribution.
The Period of Performance (PoP) shall be 12 months from the date of award with four 12-month option periods, to be exercised at the Government’s discretion. The total PoP shall not exceed 60 months.
| CLIN |
| Product Description |
| QTY |
| Unit |
| 001 |
| TileFlow Software Maintenance Annual Licenses |
SW Control No: SW4781 License Type: Support OEM: Innovative Research Mfg Part No.: 11244TILEFLOW
MCC: I00
AppCode: DCP
| 4 |
| EA |
| 0001AA |
| Proof of Entitlement: |
The Contractor shall complete a Proof of Entitlement form for maintenance support. The form shall be provided to Program Manager upon award.
The Contractor shall fill in blocks 15-31. The Contractor shall provide Original Equipment Manufacturer (OEM) confirmation that all software support or licenses have been purchased.
| 1 |
| EA |
NOTICE OF THE FEDERAL ACCESSIBILITY LAW AFFECTING ALL INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) PROCUREMENTS (SECTION 508)
Not Applicable
SECTION 508 – INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) STANDARDS
Not Applicable
COMPATABILITY WITH ASSISTIVE TECHNOLOGY
The standards do not require installation of specific accessibility-related software or attachment of an assistive technology device.
ACCEPTANCE AND ACCEPTANCE TESTING
Not Applicable
INFORMATION TECHNOLOGY USING ENERGY-EFFICIENT PRODUCTS
Not Applicable
SYSTEM ACCEPTANCE (PRE-PRODUCTION) TESTING
Not Applicable
SHIPMENT OF HARDWARE OR EQUIPMENT
Inspection: Destination Acceptance: Destination Free on Board (FOB): Destination
Ship To and Mark For:
Primary
Alternate
| Name: |
| Michael Julian |
| Name: |
| Kelly Bates |
| Address: |
| 12446 Capri Cir N, |
Treasure Island, FL 33706 Address:
| Voice: |
| 727-417-7887 |
| Voice: |
| 720-541-4579 |
| Email: |
| Michael.julian@va.gov |
| Email: |
| Kelly.Bates@va.gov |
SPECIAL SHIPPING INSTRUCTIONS
Prior to shipping, Contractor shall notify Site POCs, by phone followed by email, of all incoming deliveries including line-by-line details for review of requirements. The Contractor shall not make any changes to the delivery schedule at the request of Site POC.
Packing Slips/Labels and Lists shall also include the following:
NATIONAL ACQUISITIONS
Not Applicable
GENERAL REQUIREMENTS
VA TECHNICAL REFERENCE MODEL
The Contractor shall support the VA enterprise management framework. In association with the framework, the Contractor shall comply with OI&T Technical Reference Model (VA TRM). The VA TRM is one component within the overall Enterprise Architecture (EA) that establishes a common vocabulary and structure for describing the information technology used to develop, operate, and maintain enterprise applications. Moreover, the VA TRM, which includes the Standards Profile and Product List, serves as a technology roadmap and tool for supporting OI&T. Architecture & Engineering Services (AES) has overall responsibility for the VA TRM.
POSITION/TASK RISK DESIGNATION LEVEL(S)
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