36C10B26Q0055 final.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 28

36C10B26Q0055 12-15-2025

Edward Olivo-Cruz 848-377-5099

12-29-2025

12PM EST

36C10B Department of Veterans Affairs Technology Acquisition Center 23 Christopher Way

Eatontown NJ 07724

X

513210

$47M

N/A

X

See Delivery Schedule

36C10B

Department of Veterans Affairs Technology Acquisition Center 23 Christopher Way

Eatontown NJ 07724

NewEra Software, Inc 8070 Santa Teresa Boulevard Suite 240 Gilroy, CA 95020

36C10A

Department of Veterans Affairs Technology Acquisition Center Financial Services Center PO Box 149971 Austin TX 78714-8971

See CONTINUATION Page

This RFQ is issued on a sole-source basis for brand name NewEra perpetual software licenses and software maintenance support

Contract Specialist: Edward.Olivo-Cruz@va.gov Contracting Officer: Nicole Beall, nicole.beall@va.gov

See Section B.4 Price Schedule and B.5 Product Description Type of Contract: Firm-Fixed Price

Period of Performance (PoP): The PoP shall include a base period of 12 months with Four (4) 12-month option periods, if exercised.

X X

Nicole Beall Contracting Officer

36C10B26Q0055

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 GOVERNING LAW

B.3 SOFTWARE LICENSE, SOFTWARE MAINTENANCE AND SOFTWARE

TECHNICAL SUPPORT:

B.4 PRICE SCHEDULE……………………………………………………………………7

B.5 PRODUCT DESCRIPTION………………………………………………………… 16

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.3 VAAR 852.239-76 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY (FEB 2023)

C.4 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.204-7 SYSTEM FOR AWARD MANAGEMENT (NOV 2024)

E.3 52.216-1 TYPE OF CONTRACT (APR 1984)

E.4 BASIS FOR AWARD

E.5 QUOTE SUBMISSION INSTRUCTIONS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: NewEra Software, Inc.

8070 Santa Teresa Blvd, Suite 240 Gilroy, CA 95020 POC: Glennon Bagsby ghb@newera.com, (800) 421-5035

b. GOVERNMENT: Contracting Officer 36C10B, Nicole Beall Department of Veterans Affairs Technology Acquisition Center 23 Christopher Way Eatontown NJ 07724

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X- In accordance with Section B.4 Price Schedule]

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.2 GOVERNING LAW

Federal law and regulations, including the Federal Acquisition Regulations (FAR), shall govern this Contract/Order. Commercial license agreements may be made a part of this Contract/Order but only if both parties expressly make them an addendum hereto, as permitted by FAR 12.212.

If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of or have any effect whatsoever on the Contract/Order; this includes, but is not limited to, any agreement embedded in the computer software (clickwrap), any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation (shrinkwrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, only those provisions addressing data rights regarding the Government’s use, duplication and disclosure of data (e.g.,) restricted computer software) are included and made a part of this Contract/Order, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated FAR clauses and the provisions of this Contract/Order; those provisions in the commercial license agreement that do not address data rights regarding the Government’s use, duplication and disclosure of data shall not be included or made a part of the Contract/Order. Federal law and regulation including, without limitation, the Contract Disputes Act (41 U.S.C. § 7101 et seq.), the Anti-Deficiency Act (31 U.S.C. § 1341 et seq.), the Competition in Contracting Act (41 U.S.C. § 3301 et seq.), the Prompt Payment Act (31 U.S.C. § 3901 et seq.), Contracts for Data Processing or Maintenance (38 USC § 5725), and FAR clauses 52.212-4, 52.227-14, 52.227-19 shall supersede, control, and render ineffective any inconsistent, conflicting, or duplicative provision in any commercial license agreement. In the event that of conflict between this clause and any provision in the Contract/Order or the commercial license agreement or elsewhere, the terms of this clause shall prevail. The Contractor shall deliver to the Government all data first produced under this Contract/Order with unlimited rights as defined by FAR 52.227-14. Claims of patent or copyright infringement brought against the Government as a party shall be defended by the U.S. Department of Justice (DOJ) in accordance with 28 U.S.C. § 516; at the discretion of DOJ, the Contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the Contract/Order must be made by modification (Standard Form 30) and shall only be made by a warranted Contracting Officer.

Nothing in this Contract/Order or any commercial license agreement shall be construed as a waiver of sovereign immunity.

B.3 SOFTWARE LICENSE, SOFTWARE MAINTENANCE AND SOFTWARE

TECHNICAL SUPPORT:

(1) Definitions.

(a) Licensee. The term “licensee” shall mean the U.S. Department of Veterans Affairs

(“VA”) and is synonymous with “Government.”

(b) Licensor. The term “licensor” shall mean the Contractor having the necessary license or ownership rights to deliver license, software maintenance and support of the computer software being acquired. The term “Contractor” is the party identified in Block 17a on the SF1449. If the Contractor is a reseller and not the Licensor, the contractor remains responsible for performance under this Contract/Order.

(c) Software. The term “software” shall mean the licensed computer software product(s) cited in the Schedule of Supplies/Services.

(d) Maintenance. The term “maintenance” is the process of enhancing and optimizing software, as well as remedying defects. It shall include all new fixes, patches, releases, updates, versions and upgrades, as further defined below.

(e) Technical Support. The term “technical support” refers to the range of services providing assistance for the software via the telephone, email, a website or otherwise.

(f) Release or Update. The term “release” or “update” are terms that refer to a revision of software that contains defect corrections, minor enhancements or improvements of the software’s functionality. This is usually designated by a change in the number to the right of the decimal point (e.g., from Version 5.3 to 5.4). An example of an update is the addition of new hardware.

(g) Version or Upgrade. The term “version” or “upgrade” are terms that refer to a revision of software that contains new or improved functionality. This is usually designated by a change in the number to the left of the decimal point (e.g., from Version 5.4 to 6).

(2) Software License

(a) Unless otherwise stated in the Schedule of Supplies/Services, the Performance Work

Statement or Product Description, the software license provided to the Government is a perpetual, nonexclusive license to use the software.

(b) The Government may use the software in a networked environment.

(c) Any dispute regarding the license grant or usage limitations shall be resolved in accordance with the Disputes Clause incorporated in FAR 52.212-4(d).

(d) All limitations of software usage are expressly stated in the Schedule of

Supplies/Services and the Performance Work Statement/Product Description.

(3) Software Maintenance and Technical Support

(a) If the Government desires to continue software maintenance and support beyond the period of performance identified in this Contract/Order, the Government will issue a separate contract or order for maintenance and support. Conversely, if a contract or order for continuing software maintenance and technical support is not received the Contractor is neither authorized nor permitted to renew any of the previously furnished services.

(b) The contractor shall provide software support services, which includes periodic updates, enhancements and corrections to the software, and reasonable technical support, all of which are customarily provided by the contractor to its commercial customers to cause the software to perform according to its specifications, documentation or demonstrated claims.

(c) Any telephone support provided by Contractor shall be at no additional cost.

(d) The contractor shall provide all maintenance services in a timely manner in accordance with the Contractor’s customary practice or as defined in the Performance Work Statement/Product Description. However, prolonged delay (exceeding two business days) in resolving software problems will be noted in the Government’s various past performance records on the contractor (e.g., www.cpars.gov).

(e) If the Government allows the maintenance and support to lapse and subsequently wishes to reinstate it, any reinstatement fee charged shall not exceed the amounts that would have been charged if the Government had not allowed the subscription to lapse.

(4) Disabling Software Code. The Government requires delivery of computer software that does not contain any code that will, upon the occurrence or the nonoccurrence of any event, disable the software. Such code includes but is not limited to a computer virus, restrictive key, node lock, time-out, or other function, whether implemented by electronic, mechanical, or other means, which limits or hinders the use or access to any computer software based on residency or a specific hardware configuration, frequency of duration of use, or other limiting criteria. If any such disabling code is present, the Contractor agrees to indemnify the Government for all damages suffered as a result of a disabling caused by such code, and the contractor agrees to remove such code upon the Government’s request at no extra cost to the Government. Inability of the Contractor to remove the disabling software code will be considered an inexcusable delay and a material breach of contract, and the Government may exercise its right to terminate for cause. In addition, the Government is permitted to remove the code as it deems appropriate and charge the Contractor for consideration for the time and effort expended in removing the code.

(5) Manuals and Publications. Upon Government request, the Contractor shall furnish the most current version of the user manual and publications for all products/services provided under this contract or order at no cost.

http://www.cpars.gov/

B.4 PRICE SCHEDULE

Vendors are instructed to complete Section B.4 Price Schedule and submit with their quotes.

Vendors are cautioned that alterations to the line items as specified below may render quotes unacceptable. All questions shall be directed to the Contract Specialist, Edward Olivo-Cruz, Edward.Olivo-Cruz@va.gov, and Contracting Officer, Nicole Beall, Nicole.Beall@va.gov prior to the closing date and time specified in the Request for Quote (RFQ).

All deliverables shall be destination inspection and acceptance. Days used below refer to calendar days unless otherwise stated. Deliverables with due dates falling on a weekend or holiday shall be submitted the following Government workday after the weekend or holiday.

All deliverables shall be provided via electronic submission to: VA Program Manager (PM), IT Asset Management Software Team (ITAM), Contracting Officer (CO), and Contract Specialist

(CS).

Contract Type: Firm-Fixed-Price (FFP)

BASE PERIOD

Period of Performance (PoP) shall be 12 months from date of award.

Line Item

Description Qty

Unit Unit Price

Total Price

0001 Description: NewEra Stand Alone Environment (SAE) (2 CPUs < 500 MSUs) - Maintenance

Control No: SW5027.SWM License Metric: Per CPU License Duration: Perpetual OEM: NewEra Software, Inc Mfg Part No: N/A Quantity: 1 (2 CPUs)

Customer No:

Mfg Model No: 3931-409; 3932-B03 HW Serial No: AEAB8; AEAC8

MCC: A00 AppCode: CPS Location: AITC

PoP: 12 months from date of award

1 EA $ $

mailto:Edward.Olivo-Cruz@va.gov mailto:Nicole.Beall@va.gov

0002 Description: NewEra Image Focus Core (IFO) Subsystems (2 CPUs < 500 MSUs) – Maintenance

Control No: SW5028.SWM

License Metric: Per CPU License Duration: Perpetual OEM: NewEra Software, Inc Mfg Part No: N/A Quantity: 1 (2 CPUs)

Customer No:

Mfg Model No: 3931-409; 3932-B03 HW Serial No: AEAB8; AEAC8 OEM Agreement No:

MCC: A00 AppCode: CPS

PoP: 12 months from date of award

1 EA $

0003 Deliverable Support Information:

The Contractor shall complete the Deliverable Support Information form (DSI) for maintenance support. The Contractor shall fill in blocks 15-32. Note for Multiple CLINs: For asset specific information that applies to multiple CLINs, provide an attachment correlating any asset specific information to specific CLINS. (For example: Serial Numbers or License Keys).

The Contractor shall provide Original Equipment Manufacturer (OEM) confirmation that all software support or licenses have been purchased. The Contractor shall provide service call instructions to include all information required to obtain maintenance, support or licenses.

The form shall be submitted electronically to:

VA PM, COR, CO and AACLicense@va.gov

1 EA NSP NSP

Base Period Total $

OPTION PERIOD 1

This 12-month option may be exercised in accordance with FAR 52.217-9, Option to Extend the Term of the Contract. If exercised, the period of performance for Option Period One shall commence immediately after expiration of the base period. Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer.

Line Item

Description Qty

Unit Unit Price

Total Price

1001 Description: NewEra Stand Alone Environment (SAE) (2 CPUs < 500 MSUs) - Maintenance

Control No: SW5027.SWM

License Metric: Per CPU License Duration: Perpetual OEM: NewEra Software, Inc Mfg Part No: N/A Quantity: 1 (2 CPUs)

Customer No:

Mfg Model No: 3931-409; 3932-B03 HW Serial No: AEAB8; AEAC8 MCC: A00 AppCode: CPS

PoP: 12 months from option exercise

1002 Description: NewEra Image Focus Core (IFO) Subsystems (2 CPUs < 500 MSUs) – Maintenance

Control No: SW5028.SWM

License Metric: Per CPU License Duration: Perpetual OEM: NewEra Software, Inc Mfg Part No: N/A Quantity: 1 (2 CPUs)

Customer No:

Mfg Model No: 3931-409; 3932-B03

HW Serial No: AEAB8; AEAC8 OEM Agreement No:

MCC: A00 AppCode: CPS

1003 Deliverable Support Information:

Deliverable Support Information: The Contractor shall complete the Deliverable Support Information form (DSI) for maintenance support. The Contractor shall fill in blocks 15-32. Note for Multiple CLINs: For asset specific information that applies to multiple CLINs, provide an attachment correlating any asset specific information to specific CLINS. (For example: Serial Numbers or License Keys).

The Contractor shall provide Original Equipment Manufacturer (OEM) confirmation that all software support or licenses have been purchased. The Contractor shall provide service call instructions to include all information required to obtain maintenance, support or licenses.

Option Period One Total $

OPTION PERIOD 2

This 12-month option may be exercised in accordance with FAR 52.217-9, Option to Extend the Term of the Contract. If exercised, the period of performance for Option Period Two shall commence immediately after expiration of Option Period One. Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer.

Line Item

Description Qty

Unit Unit Price

Total Price

2001 Description: NewEra Stand Alone Environment (SAE) (2 CPUs < 500 MSUs) - Maintenance

Control No: SW5027.SWM

License Duration: Perpetual OEM: NewEra Software, Inc Mfg Part No: N/A Quantity: 1 (2 CPUs)

Customer No:

Mfg Model No: 3931-409; 3932-B03 HW Serial No: AEAB8; AEAC8 MCC: A00 AppCode: CPS

2002 Description: NewEra Image Focus Core (IFO) Subsystems (2 CPUs < 500 MSUs) – Maintenance

Control No: SW5028.SWM

License Metric: Per CPU License Duration: Perpetual OEM: NewEra Software, Inc Mfg Part No: N/A Quantity: 1 (2 CPUs)

Customer No:

Mfg Model No: 3931-409; 3932-B03 HW Serial No: AEAB8; AEAC8 OEM Agreement No:

MCC: A00 AppCode: CPS

2003 Deliverable Support Information:

Support Information form (DSI) for maintenance support. The Contractor shall fill in blocks 15-32. Note for Multiple CLINs: For asset specific information that applies to multiple CLINs, provide an attachment correlating any asset specific information to specific CLINS. (For example: Serial Numbers or License Keys).

The Contractor shall provide Original Equipment Manufacturer (OEM) confirmation that all software support or licenses have been purchased. The Contractor shall provide service call instructions to include all information required to obtain maintenance, support or licenses.

Option Period Two Total $

OPTION PERIOD 3

This 12-month option may be exercised in accordance with FAR 52.217-9, Option to Extend the Term of the Contract. If exercised, the period of performance for Option Period Three shall commence immediately after expiration of Option Period Two. Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer.

Line Item

Description Qty

Unit Unit Price

Total Price

3001 Description: NewEra Stand Alone Environment (SAE) (2 CPUs < 500 MSUs) - Maintenance

Control No: SW5027.SWM

License Metric: Per CPU License Duration: Perpetual OEM: NewEra Software, Inc Mfg Part No: N/A Quantity: 1 (2 CPUs)

Customer No:

Mfg Model No: 3931-409; 3932-B03 HW Serial No: AEAB8; AEAC8 MCC: A00 AppCode: CPS Location: AITC

PoP: 12 months from option exercise

1 EA $ $

3002 Description: NewEra Image Focus Core (IFO) Subsystems (2 CPUs < 500 MSUs) – Maintenance

Control No: SW5028.SWM

License Duration: Perpetual OEM: NewEra Software, Inc Mfg Part No: N/A Quantity: 1 (2 CPUs)

Customer No:

Mfg Model No: 3931-409; 3932-B03 HW Serial No: AEAB8; AEAC8 OEM Agreement No:

MCC: A00 AppCode: CPS

3003 Deliverable Support Information:

Support Information form (DSI) for maintenance support. The Contractor shall fill in blocks 15-32. Note for Multiple CLINs: For asset specific information that applies to multiple CLINs, provide an attachment correlating any asset specific information to specific CLINS. (For example: Serial Numbers or License Keys).

The Contractor shall provide Original Equipment Manufacturer (OEM) confirmation that all software support or licenses have been purchased. The Contractor shall provide service call instructions to include all information required to obtain maintenance, support or licenses.

Option Period Three Total $

OPTION PERIOD 4

This 12-month option may be exercised in accordance with FAR 52.217-9, Option to Extend the Term of the Contract. If exercised, the period of performance for Option Period Four shall commence immediately after expiration of Option Period Three. Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer.

Line Item

Description Qty

Unit Unit Price

Total Price

4001 Description: NewEra Stand Alone Environment (SAE) (2 CPUs < 500 MSUs) - Maintenance

Control No: SW5027.SWM

License Metric: Per CPU License Duration: Perpetual OEM: NewEra Software, Inc Mfg Part No: N/A Quantity: 1 (2 CPUs)

Customer No:

Mfg Model No: 3931-409; 3932-B03 HW Serial No: AEAB8; AEAC8 MCC: A00 AppCode: CPS

4002 Description: NewEra Image Focus Core (IFO) Subsystems (2 CPUs < 500 MSUs) – Maintenance

Control No: SW5028.SWM

License Metric: Per CPU License Duration: Perpetual OEM: NewEra Software, Inc Mfg Part No: N/A Quantity: 1 (2 CPUs)

Customer No:

Mfg Model No: 3931-409; 3932-B03 HW Serial No: AEAB8; AEAC8 OEM Agreement No:

MCC: A00 AppCode: CPS Location: AITC

4003 Deliverable Support Information:

Support Information form (DSI) for maintenance support. The Contractor shall fill in blocks 15-32. Note for Multiple CLINs: For asset specific information that applies to multiple CLINs, provide an attachment correlating any asset specific information to specific CLINS. (For example: Serial Numbers or License Keys).

The Contractor shall provide Original Equipment Manufacturer (OEM) confirmation that all software support or licenses have been purchased. The Contractor shall provide service call instructions to include all information required to obtain maintenance, support or licenses.

Option Period Four Total $

Total Order Value (Inclusive of All Options) $

B.5 PRODUCT DESCRIPTION

PRODUCT DESCRIPTION (PD)

DEPARTMENT OF VETERANS AFFAIRS

Office of Information & Technology

Infrastructure Operations Software Licenses and Maintenance for NewEra Software

Date: 1/10/2022

VA-22-00026252

PD Version Number: 1.0

1.0 PRODUCT REQUIREMENTS

The Department of Veterans Affairs, Office of Information and Technology (OI&T), Infrastructure Operations (IO) has a requirement for brand name NewEra software maintenance support for NewEra perpetual licenses currently in use at the VA. Specifically, brand name NewEra Stand Alone Environment (SAE) and NewEra Image Focus Core (IFO) Subsystem software maintenance support running on International Business Machines (IBM) z series operating system (z/OS) and IBM z16 machines for the mainframe platform. The brand name NewEra software maintenance support will be used to maintain and support the IBM Mainframe environment by monitoring for and testing configuration changes and improvements and a stand-alone recovery tool that can be Initial Program Load (IPL’d) from various locations and provide an Interactive System Productivity Facility (ISPF) like interface to allow for edit or restore of datasets to correct a problem that has caused an IPL failure of a z/OS LPAR.

The Contractor shall provide one (1) telephone number and/or a point of contact for VA to contact and open maintenance service calls. The required level of service includes 24 hours per day, 7 days per week telephone and online coverage. Vendor shall provide secure connection capabilities for the downloading of software updates and/or the uploading of diagnostic information. The preferred protocol for transfer is Secure File Transfer Protocol (SFTP).

The Period of Performance (PoP) is March 11, 2026 – March 10, 2027 with four (4) 12- Month Option Periods unless otherwise noted.

The Contractor will provide the following:

Item No. Product Description QTY Unit

Control No: SW5027.SWM Description: NewEra Stand Alone Environment (SAE) (2 CPUs < 500 MSUs) - Maintenance

License Metric: Per CPU License Duration: Perpetual OEM: NewEra Software, Inc Mfg Part No: N/A Quantity: 1 (2 CPUs)

Customer No:

Mfg Model No: 3931-409; 3932-B03 HW Serial No: AEAB8; AEAC8

1 Each

Item No. Product Description QTY Unit

MCC: A00 AppCode: CPS Location: AITC

Control No: SW5028.SWM Description: NewEra Image Focus Core (IFO) Subsystems (2 CPUs < 500 MSUs) - Maintenance

License Metric: Per CPU License Duration: Perpetual OEM: NewEra Software, Inc Mfg Part No: N/A Quantity: 1 (2 CPUs)

Customer No:

Mfg Model No: 3931-409; 3932-B03 HW Serial No: AEAB8; AEAC8 OEM Agreement No:

MCC: A00 AppCode: CPS Location: AITC

1 Each

Deliverable Support Information:

The Contractor shall complete the Deliverable Support Information form (DSI) for maintenance support. The Contractor shall fill in blocks 15-32.

Note for Multiple CLINs: For asset specific information that applies to multiple CLINs, provide an attachment correlating any asset specific information to specific CLINS. (For example: Serial Numbers or License Keys). The Contractor shall provide Original Equipment Manufacturer (OEM) confirmation that all software support or licenses have been purchased. The Contractor shall provide service call instructions to include all information required to obtain maintenance, support or licenses. The form shall be submitted electronically to: VA PM, COR, CO and AACLicense@va.gov

NSP NSP

2.0 NOTICE OF THE FEDERAL ACCESSIBILITY LAW AFFECTING ALL

INFORMATION AND COMMUNICATION TECHNOLOGY (ICT)

PROCUREMENTS (SECTION 508)

On January 18, 2017, the Architectural and Transportation Barriers Compliance Board (Access Board) revised and updated, in a single rulemaking, standards for electronic and information technology developed, procured, maintained, or used by Federal agencies covered by Section 508 of the Rehabilitation Act of 1973, as well as our guidelines for telecommunications equipment and customer premises equipment covered by Section 255 of the Communications Act of 1934. The revisions and updates to the Section 508-based standards and Section 255-based guidelines are intended to ensure that information and communication technology (ICT) covered by the respective statutes is accessible to and usable by individuals with disabilities.

2.1 SECTION 508 – INFORMATION AND COMMUNICATION TECHNOLOGY

(ICT) STANDARDS

The Section 508 standards established by the Access Board are incorporated into, and made part of all VA orders, solicitations and purchase orders developed to procure ICT. These standards are found in their entirety at: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines. A printed copy of the standards will be supplied upon request.

Federal agencies must comply with the updated Section 508 Standards beginning on January 18, 2018. The Final Rule as published in the Federal Register is available from the Access Board:

https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule.

The Contractor shall comply with “508 Chapter 2: Scoping Requirements” for all electronic ICT and content delivered under this contract. Specifically, as appropriate for the technology and its functionality, the Contractor shall comply with the technical standards marked here:

E205 Electronic Content – (Accessibility Standard -WCAG 2.0 Level A and AA Guidelines)

E204 Functional Performance Criteria E206 Hardware Requirements E207 Software Requirements E208 Support Documentation and Services Requirements

2.2 COMPATABILITY WITH ASSISTIVE TECHNOLOGY

The standards do not require installation of specific accessibility-related software or attachment of an assistive technology device. Section 508 requires that ICT be compatible with such software and devices so that ICT can be accessible to and usable by individuals using assistive technology, including but not limited to screen readers, screen magnifiers, and speech recognition software.

2.3 ACCEPTANCE AND ACCEPTANCE TESTING

Deliverables resulting from this solicitation will be accepted based in part on satisfaction of the Section 508 Chapter 2: Scoping Requirements standards identified above.

The Government reserves the right to test for Section 508 Compliance before delivery. The Contractor shall be able to demonstrate Section 508 Compliance upon delivery.

https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule

3.0 INFORMATION TECHNOLOGY USING ENERGY-EFFICIENT PRODUCTS

Not Applicable

3.1 EPEAT

EPEAT product compliance is not required in this acquisition.

3.2 ENERGY STAR

Energy Star compliance is not required in this acquisition.

3.3 FEMP

FEMP or FEMP low standby power product compliance is not required in this acquisition.

4.0 SYSTEM ACCEPTANCE (PRE-PRODUCTION) TESTING

Not Applicable

5.0 SHIPMENT OF SOFTWARE

Ship To and Mark For: Delivery of software licenses and/or maintenance shall be submitted electronically. Delivery of DSI form shall be sent to AAClicense@va.gov (see Deliverable Support Information CLIN) and provide notice to:

Name: Dawn D. Sturtz Email: Dawn.Sturtz@va.gov

Name: IT Asset Management Software Team Address: 1615 Woodward St. Austin, TX 78772 Email: IO CoS A&L Software Team (oititopssoiobusfboitamsoftware@va.gov)

5.1 SPECIAL SHIPPING INSTRUCTIONS

5.2 NATIONAL ACQUISITIONS

Not Applicable

6.0 GENERAL REQUIREMENTS

6.1 VA TECHNICAL REFERENCE MODEL

The Contractor shall support the VA enterprise management framework. In association with the framework, the Contractor shall comply with OIT Technical Reference Model (VA TRM). The VA TRM is one component within the overall Enterprise Architecture (EA) that establishes a common vocabulary and structure for describing the information technology used to develop, operate, and maintain enterprise applications. Moreover, the VA TRM, which includes the mailto:AAClicense@va.gov mailto:Dawn.Sturtz@va.gov mailto:oititopssoiobusfboitamsoftware@va.gov

Standards Profile and Product List, serves as a technology roadmap and tool for supporting OIT.

Architecture & Engineering Services (AES) has overall responsibility for the VA TRM.

6.2 SOCIAL SECURITY NUMBER (SSN) REDUCTION

The Contractor solution shall support the Social Security Number (SSN) Fraud Prevention Act (FPA) of 2017 which prohibits the inclusion of SSNs on any document sent by mail. The Contractor support shall also be performed in accordance with Section 240 of the Consolidated Appropriations Act (CAA) 2018, enacted March 23, 2018, which mandates VA to discontinue using SSNs to identify individuals in all VA information systems as the Primary Identifier. The Contractor shall ensure that any new IT solution discontinues the use of SSN as the Primary Identifier to replace the SSN with the Integrated Control Number (ICN) in all VA information systems for all individuals. The Contractor shall ensure that all Contractor delivered applications and systems integrate with the VA Master Person Index (MPI) for identity traits to include the use of the ICN as the Primary Identifier. The Contractor solution may only use a Social Security Number to identify an individual in an information system if and only if the use of such number is required to obtain information VA requires from an information system that is not under the jurisdiction of VA.

6.3 INTERNET PROTOCOL VERSION 6 (IPV6)

The Contractor solution shall support Internet Protocol Version 6 (IPv6) based upon the memo issued by the Office of Management and Budget (OMB) on November 19, 2020 (https://www.whitehouse.gov/wp-content/uploads/2020/11/M-21-07.pdf). IPv6 technology, in accordance with the USGv6 Program (https://www.nist.gov/programs-projects/usgv6-program/usgv6-revision-1), NIST Special Publication (SP) 500-267B Revision 1 “USGv6 Profile” (https://doi.org/10.6028/NIST.SP.500-267Br1), and NIST SP 800-119 “Guidelines for the Secure Deployment of IPv6” (https://doi.org/10.6028/NIST.SP.800-119), compliance shall be included in all IT infrastructures, application designs, application development, operational systems and sub-systems, and their integration. In addition to the above requirements, all devices shall support native IPv6 and dual stack (IPv6 / IPv4) connectivity without additional memory or other resources being provided by the Government, so that they can function in a mixed environment. All public/external facing servers and services (e.g. web, email, DNS, ISP services, etc.) shall support native IPv6 and dual stack (IPv6 / IPv4) users and all internal infrastructure and applications shall communicate using native IPv6 and dual stack (IPv6 / IPv4) operations.

6.4 SOFTWARE AND LICENSING REQUIREMENTS

The Contractor shall be responsible for the provision of all software licenses and any associated licensing maintenance required for any development, delivery, integration, operation, and/or maintenance associated with its proposed application(s), software products, software solution, and/or system including, but not limited to, any and all application(s), software and/or software products that comprise, are a part of, or integrate with the Contractor’s proposed application(s), software products, software solution, and/or system for the life of any resulting contract.

https://www.whitehouse.gov/wp-content/uploads/2020/11/M-21-07.pdf file://R04.med.va.gov/V03/EAS/Users/vhaeasWymbsk/TEMPLATES--NEW%20TAC%20PROCESS/PWS%20TEMPLATE%20(DO%20NOT%20TOUCH)%20-%20In%20Process%20Revisions/DO%20NOT%20TOUCH%20(next%20version/IPv6/(https:/www.nist.gov/programs-projects/usgv6-program/usgv6-revision-1 file://R04.med.va.gov/V03/EAS/Users/vhaeasWymbsk/TEMPLATES--NEW%20TAC%20PROCESS/PWS%20TEMPLATE%20(DO%20NOT%20TOUCH)%20-%20In%20Process%20Revisions/DO%20NOT%20TOUCH%20(next%20version/IPv6/(https:/www.nist.gov/programs-projects/usgv6-program/usgv6-revision-1 https://doi.org/10.6028/NIST.SP.500-267Br1 https://doi.org/10.6028/NIST.SP.800-119

6.5 POSITION/TASK RISK DESIGNATION LEVEL(S)

POINTS OF CONTACT

VA Program Manager Name: Dawn D. Sturtz Address: 1615 Woodward St. Austin, TX 78772 Voice: 515-802-2390 Email: Dawn.Sturtz@va.gov

ITAM Contact:

Name: Lisa K. Pavlides Address: Remote Voice: 512-326-6130 Email: Lisa.Pavlides@va.gov

Contracting Officer:

Name: Nicole Beall Address: 23 Christopher Way, Eatontown, NJ 07724 Voice: 848-377-5294 Email: Nicole.Beall@va.gov

Contract Specialist:

Name: Edward Olivo-Cruz Address: 23 Christopher Way, Eatontown, NJ 07724 Voice: 848-377-5099 Email: Edward.Olivo-Cruz@va.gov

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE

OCT 2018

52.212-4 CONTRACT TERMS AND CONDITIONS -

COMMERCIAL ITEMS

NOV 2023

52.227-1 AUTHORIZATION AND CONSENT JUN 2020

52.227-2 PATENT AND COPYRIGHT INFRINGEMENT JUN 2020

52.232-40 852.203-70

ACCELERATED PAYMENTS TO SMALL BUSINESS

COMMERCIAL ADVERTISING

MAR 2023

MAY 2018

(End of Clause)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this Order by written notice to the Contractor at any time prior to expiration of the period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the Order expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

C.3 VAAR 852.239-76 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY (FEB 2023)

(a) All information and communication technology (ICT) (formerly referred to as electronic and information technology (EIT)) supplies, information, documentation and services support developed, acquired, maintained or delivered under this contract or order must comply with the “Architectural and Transportation Barriers Compliance Board Electronic and Information Technology (EIT) Accessibility Standards” (see 36 CFR part 1194). Information about Section 508 is available at http://www.section508.va.gov/.

(b) The Section 508 accessibility standards applicable to this contract or order are identified in the specification, statement of work, or performance work statement. If it is determined by the

Government that ICT supplies and services provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(c) The Section 508 accessibility standards applicable to this contract are: Software Applications and Operating Systems.

(d) In the event of a modification(s) to this contract or order, which adds new EIT supplies or services or revises the type of, or specifications for, supplies or services, the Contracting Officer may require that the Contractor submit a completed VA Section 508 Checklist and any other additional information necessary to assist the Government in determining that the ICT supplies or services conform to Section 508 accessibility standards. If it is determined by the Government that ICT supplies and services provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(e) If this is an Indefinite-Delivery type contract, a Blanket Purchase Agreement or a Basic Ordering Agreement, the task/delivery order requests that include ICT supplies or services will define the specifications and accessibility standards for the order. In those cases, the Contractor may be required to provide a completed VA Section 508 Checklist and any other additional information necessary to assist the Government in determining that the ICT supplies or services conform to Section 508 accessibility standards. If it is determined by the Government that ICT supplies and services provided by the Contractor do not conform to the described accessibility standards in the provided documentation, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(End of Clause)

C.4 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

Shipment of deliverable items, other than reports, shall be to the addresses listed in the Product Description in Section B.5.

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

(End of Provision)

FAR

Number

Title Date

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS JUN 2020

52.217-5 852.239-75

EVALUATION OF OPTIONS

INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE

JUL 1990

FEB 2023

E.2 52.204-7 SYSTEM FOR AWARD MANAGEMENT (NOV 2024)

(a) Definitions. As used in this provision—

"Electronic Funds Transfer (EFT) indicator means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

Registered in the System for Award Management (SAM) means that–

(1) The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14) into SAM

(2) The offeror has completed the Core, Assertions, and Representations and Certifications, and Points of Contact sections of the registration in SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS).

The offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record "Active".

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ https://www.acquisition.gov/far/subpart-32.11#FAR_Subpart_32_11 https://www.acquisition.gov/far/subpart-4.14#FAR_Subpart_4_14

Unique entity identifier means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b)

(1) An Offeror is required to be registered in SAM when submitting an offer or quotation and at time of award (see FAR clause 52.204-13, System for Award Management Maintenance, for the requirement to maintain SAM registration during performance and through final payment).

(2) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address exactly as stated in the offer.

The Offeror also shall enter its EFT indicator, if applicable. The unique entity identifier will be used by the Contracting Officer to verify that the Offeror is registered in the SAM.

(c) If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for establishment of the unique entity identifier directly to obtain one. The Offeror should be prepared to provide the following information:

(1) Company legal business name.

(2) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(3) Company physical street address, city, state, and Zip Code.

(4) Company mailing address, city, state and Zip Code (if separate from physical).

(5) Company telephone number.

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company headquarters name and address (reporting relationship within your entity).

(d) Processing time should be taken into consideration when registering. Offerors who are not registered in SAM should consider applying for registration immediately upon receipt of this solicitation. See https://ww.sam.gov for information on registration.

http://www.sam.gov/ https://www.acquisition.gov/far/52.204-13#FAR_52_204_13

E.3 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

E.4 BASIS FOR AWARD

Award will be made on a sole source basis upon verification that the quote is technically compliant with the Solicitation requirements and upon determination that the quoted price is reasonable.

E.5 QUOTE SUBMISSION INSTRUCTIONS

Vendors are instructed to complete Section B.4 Price Schedule and submit with their quotes.

Vendors are cautioned that alterations to the line items as specified below may render quotes unacceptable. All questions and quote submissions shall be directed to the Contract Specialist, Edward Olivo-Cruz, Edward.Olivo-Cruz@va.gov, and Contracting Officer, Nicole Beall, Nicole.Beall@va.gov prior to the closing date and time specified in the Request for Quote (RFQ). Quotes are to be received by 12:00PM Eastern Standard Time on December 29, 2025.

mailto:Edward.Olivo-Cruz@va.gov mailto:Nicole.Beall@va.gov