36C10B25Q0513.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Technology Acquisition Center

23 Christopher Way Eatontown NJ 07724

POINT OF CONTACT*

Contract Specialist Ryan Allen Ryan.Allen@va.gov 848-377-5092

PLACE OF PERFORMANCE

National Radiation Oncology Program (NROP)

1201 Broad Rock Blvd

Richmond VA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

DESCRIPTION

Request for Information 36C10B25Q0513 National Radiation Oncology Program (11SPEC22) Health Information and Gateway Exchange (HINGE) – Oracle Cerner Interface August 7, 2025

**The Government’s intent is to solicit this requirement on a sole source basis to Hunter Strategy, LLC in accordance with Federal Acquisition Regulation (FAR) 8.405-6(a)(1)(i)(B), “Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.” However, if your company can provide the required services identified in the DRAFT Performance Work Statement please provide a response in accordance with this Request for Information.**

Introduction: This is a Request for Information (RFI) only issued for the purpose of conducting market research. Accordingly, this RFI constitutes neither a Request for Proposal (RFP) nor a guarantee that one will be issued by the Government in the future; furthermore, it does not commit the Government to contract for any services described herein. Do not submit a Proposal. The Department of Veterans Affairs (VA) is not, at this time, seeking proposals or quotes, and therefore, will not accept, review, or evaluate unsolicited proposals or quotes received in response hereto. This notice is not to be construed as a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this request. The Government does not reimburse respondents for any costs associated with submission of the information being requested or, reimburse expenses incurred for responses to this RFI. The information provided may be used by VA in developing its acquisition strategy and Performance Work Statement (PWS). Any information submitted by respondents to this RFI is strictly voluntary; however, any information received shall become the property of the Government and will not be returned to the respondent. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. This is a request for information and does not obligate the Government in any way, nor does it commit the Government to any specific course of action.

The Veterans Health Administration (VHA) National Radiation Oncology Program (NROP) has developed a software platform and database, Health Information and Gateway Exchange (HINGE), designed to support high-quality, disease site–specific data collection in radiation oncology. In collaboration with the American Society for Radiation Oncology (ASTRO), VHA established Clinical Quality Measures (CQMs) for care gap identification and quality surveillance.

HINGE addresses long-standing challenges associated with manual data abstraction by enabling automated, template-driven collection of clinical, dosimetry, and treatment data. As VA transitions to the Cerner Millennium Electronic Health Record (EHR), a need has emerged to develop a FHIR-based integration between Cerner and HINGE to ensure seamless, automated data flow.

The NROP medical physics team developed and maintains the HINGE software but lacks the technical resources and cloud-specific expertise required to fully implement and operate the system on the VA GovCloud platform. This contract supports the development, testing, deployment, and operational integration of the HINGE-Cerner FHIR R4 interface, as well as supporting the Authority to Operate (ATO) and Authority to Connect (ATC) processes.

Please see below DRAFT Performance Work Statement.

Responses:

Please submit the below requested information by 1:00PM EDT on August 13th via email to Ryan Allen, Contract Specialist at Ryan.Allen@va.gov. VA reserves the right to not respond to any, all, or select responses or materials submitted. All VA current requirements identified herein are subject to change at any time. If you experience any problems or have any questions concerning this announcement, please contact Ryan Allen, Contract Specialist at Ryan.Allen@va.gov or Patrick Hamilton or Patrick.Hamilton2@va.gov. VA appreciates your time and anticipated response.

As part of your RFI response, please provide the following information:

A. General

1. Include the following identification information

a. Company Name

b. CAGE/UEI Number under which the company is registered in SAM/VetBiz.gov

c. Company Address

d. Point of contact name

e. Telephone number

f. Email address

2. VA anticipates that this effort would fall within North American Industry Classification System (NAICS) Code 541519, Other Computer Related Services, which has a size standard of 150 Employees. Are you a small or large business under NAICS 541519 (150 Employees)? If you believe there is a more appropriate NAICS code, please provide that to the Government with your rationale.

3. With respect to the subject effort, would you be the prime contractor? As the Prime Contractor, what tasks under the DRAFT PWS would your company perform?

4. If a small business, what type of small business are you? Are you able to comply with FAR 52.219-6 and 52.219-14 in execution of this effort? Are you able to comply with VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside and with subcontracting limitations in 13 CFR 125.6 in execution of this effort?

5. Has the draft PWS provided sufficient detail to describe the technical requirements that encompass the testing services to be performed under this effort.

______ YES _______ NO (if No, answer question 6)

6. If “NO”, please provide your technical comments/recommendations on elements of the draft PWS that may contribute to a more accurate proposal submission and efficient, cost effective effort.

B. Capability Statement

Please submit a capability statement describing your company’s ability to meet the requirements in the attached draft PWS. The capability statement shall be limited to four (4) pages.

See attached document: Performance Work Statement - HINGE Cerner Interface DRAFT.

Sources Sought Notice