Continuation Page Updated.docx

CONTINUATION PAGE

The purpose of this amendment is formally issue the Request for Proposal. The RFQ due date shall be 9/23/2025 at 8:00M EST to Matthew.newell@va.gov and Evan.lee1@va.gov This amendment also revises the Proposal Submission Instructions and Product Description 5.3.1.2. Please find the revised Section B.5 and Section E.8 below highlighted in yellow.

In several places such as B.4 Price Schedule, IB is defined as “Inventory Base (IB)”, while other sections such as 5.2 CISCO INFRASTRUCTURE SUPPORT SERVICES refer to IB as “Install Base (IB)”, or section 5.2.3 ADVANCED HARDWARE REPLACEMENT “installed base (IB)”

As the term “Inventory” could refer to the act necessitating a survey and inventory function, and the term “Install(ed)” could refer to an existing list, could the Government please clarify the desired terminology and its intent?

Use of Inventory Base (IB) and Install Base (IB) can be considered interchangeable, and would refer to what is known as the Cisco Installed Base (IB)

IB is now available, please email matthew.newell@va.gov and Evan.lee1@va.gov for access to the base.

B.5 PRODUCT DESCRIPTION

5.3.1.2 ASSET MANAGEMENT AND TRACKING TOOL SALIENT CHARACTERISTICS

The Contractor shall provide a hardware management and tracking tool with the following capabilities/functions/features:

· The tool shall manage and track all VA-covered Cisco infrastructure devices covered under CEIAESA.

· The tool shall perform data collection from IB; data input and export; inventory monitoring and tracking; tool updates and upgrades; adding and removal of inventory.

· The tool shall have a standardized Move Add Change Delete (MACD) process.

· Tool shall track Cisco assets throughout their lifecycles.

· Support multi-factor authentication with Active Directory (AD) based authentication and certificate-based authentication.

· Provide status and security level, and user metrics reporting on a single pane of glass dashboard,

· Export data to external Structured Query Language (SQL) reporting services (VA iCAMP).

· VA shall be able to independently access on demand reports for; baseline IB summary reports downloadable in .XLS or .CSV

· Tool shall present to VA designated personnel a list of modifications, changes, revision, or deletions on a monthly basis. All changes, revision, or deletions shall be presented and reviewed on an individual device line basis for VA review and approval.

· Tool shall maintain a reviewable audit log of all changes, revision, or deletions made to the IB for tracking and monitoring purposes for a period of 18 months.

· VA designated personnel user shall be able to approve or disapprove of all changes, revision, or deletions in the asset tool.

· The tool shall on a monthly basis generate a report of all changes, revision, or deletions approved by VA from the prior 30-day period.

· VA shall have the ability to update the physical address of any asset in the IB.

Deliverable:

A. Asset Management and Tracking Tool

E.8 PROPOSAL SUBMISSION INSTRUCTIONS

Proposals shall be submitted via email to Evan.Lee1@va.gov and Matthew.newell@va.gov by the date in time listed on SAM.gov.

WARNING: Please do not wait until the last minute to submit your proposals! Late proposals will not be accepted for evaluation. To avoid submission of late proposals, we recommend the transmission of your proposal file 24 hours prior to the required proposal due date and time. Please be advised that timeliness is determined by the date and time an Offeror’s proposal is received by the Government not when an Offeror attempted transmission. Offerors are encouraged to review and ensure that sufficient bandwidth is available on their end of the transmission. Your response must be received by the closing date of the solicitation.

Offerors are hereby advised that any Offeror-imposed terms and conditions and/or assumptions which deviate from the Government’s material terms and conditions established by the Solicitation, may render the Offeror’s proposal Unacceptable, and thus ineligible for award.

The Proposal shall be submitted in accordance with FAR 52.212-1 as supplemented by the below:

1. Offerors shall complete Section B.4 Price Schedule with prices for all items in the solicitation and submit with your Proposal; if none enter $0.

2. Offerors must meet all the requirements listed in Section B.4, Price Schedule and Section B.4, Product Description and have each requirement outlined in their Proposal, to include a description of the items being offered in sufficient detail to evaluate conformance with the requirements in the RFQ. The contractor shall provide in their Proposal certification that they are a Cisco Gold Partner, and certification of Advanced Technology Partner on the team. Offeror shall also provide detail on its Inventory Management Portal. No assumptions of compatibility will be made on the part of the VA. Failure to list all requirements in their entirety in an Offeror’s Proposal will result in a noncompliant proposal.

3. Offerors must submit a Proposal on an “all or none” basis. All offerors are cautioned that any deviation from the Government’s minimum terms and conditions set forth in this Solicitation may result in your offer being deemed by the Government to be non-conforming to the requirements and excluded from consideration for award.

4. Offerors shall submit a signed OEM letter certifying that they are a Cisco Gold Partner for all products and services offered.

5. Offerors shall submit their small business subcontracting plan.