36C10B24R0040.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C10B24R0040 08-21-2024

William Waterhouse 848-377-5097 08-30-2024

10:00 EDT

36C10B Department of Veterans Affairs Technology Acquisition Center

23 Christopher Way Eatontown NJ 07724

X

513210

$47 Million

N/A

X

See Delivery Schedule

36C10B

Department of Veterans Affairs Technology Acquisition Center

23 Christopher Way Eatontown NJ 07724

TBD

36C10A

Technology Acquisition Center Financial Services Center PO Box 149971 Austin TX 78714-8971

TITLE: National Oncology Pedigree Software

See Section B

Alternate POC: Kendra.Casebolt@va.gov

Type of Contract: Firm-Fixed-Price

X X

Kendra M. Casebolt Contracting Officer

36C10B24R0040

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 SOFTWARE LICENSE, SOFTWARE MAINTENANCE AND SOFTWARE

TECHNICAL SUPPORT

B.3 GOVERNING LAW CLAUSE

B.4 PRICE SCHEDULE

B.5 PRODUCT DESCRIPTION

ADDENDUM B – VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY

LANGUAGE

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (NOV 2021)

C.3 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

C.4 52.217-7 OPTION FOR INCREASED QUANTITY-SEPARATELY PRICED LINE

ITEM (MAR 1989)

C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ..55

C.6 52.227-19 COMMERCIAL COMPUTER SOFTWARE LICENSE (DEC 2007)

C.7 VAAR 852.204-71 INFORMATION AND INFORMATION SYSTEMS SECURITY

(FEB 2023)

C.8 VAAR 852.211-76 LIQUIDATED DAMAGES – REIMBURSEMENT FOR DATA

BREACH COSTS (FEB 2023) ALTERNATE I (FEB 2023)

C.9 MANDATORY WRITTEN DISCLOSURES

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

E.2 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

E.3 52.204-20 PREDECESSOR OF OFFEROR (AUG 2020)

E.4 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

(NOV 2021)

E.5 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES -

REPRESENTATION (OCT 2020)

E.6 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS

E.7 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS

E.8 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING

DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL

LAW (FEB 2016)

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS -

COMMERCIAL ITEMS (MAY 2024)

E.10 52.216-1 TYPE OF CONTRACT (APR 1984)

E.11 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.12 BASIS FOR AWARD

E.13 EVALUATION APPROACH

E.14 PROPOSAL SUBMISSION

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C10B Kendra M. Casebolt

Technology Acquisition Center 23 Christopher Way Eatontown NJ 07724

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with (IAW):

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] After Government acceptance of Deliverables in Section B.4 - Price Schedule and IAW Section B.5 – Product Description (PD)

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically IAW VA Acquisition Regulation (VAAR) Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 SOFTWARE LICENSE, SOFTWARE MAINTENANCE AND SOFTWARE

TECHNICAL SUPPORT

(1). Definitions.

a) Licensee. The term “licensee” shall mean the U.S. Department of Veterans Affairs (“VA”) and is synonymous with “Government.”

b) Licensor. The term “licensor” shall mean the Contractor having the necessary license or ownership rights to deliver license, software maintenance and support of the computer software being acquired. The term “Contractor” is the party identified in Block 17a on the SF1449. If the Contractor is a reseller and not the Licensor, the Contractor remains responsible for performance under this Contract/Order.

c) Software. The term “software” shall mean the licensed computer software product(s) cited in the Schedule of Supplies/Services.

d) Maintenance. The term “maintenance” is the process of enhancing and optimizing software, as well as remedying defects. It shall include all new fixes, patches, releases, updates, versions and upgrades, as further defined below.

e) Technical Support. The term “technical support” refers to the range of services providing assistance for the software via the telephone, email, a website or otherwise.

f) Release or Update. The term “release” or “update” are terms that refer to a revision of software that contains defect corrections, minor enhancements, or improvements of the software’s functionality. This is usually designated by a change in the number to the right of the decimal point (e.g., from Version 5.3 to 5.4). An example of an update is the addition of new hardware.

g) Version or Upgrade. The term “version” or “upgrade” are terms that refer to a revision of software that contains new or improved functionality. This is usually designated by a change in the number to the left of the decimal point (e.g., from Version 5.4 to 6).

(2). Software License.

a) Unless otherwise stated in the Schedule of Supplies/Services, the Performance Work Statement or Product Description, the software license provided to the Government is a perpetual, nonexclusive license to use the software.

b) The Government may use the software in a networked environment.

c) Any dispute regarding the license grant or usage limitations shall be resolved in accordance with the Disputes Clause incorporated in FAR 52.212-4(d).

d) All limitations of software usage are expressly stated in the Schedule of Supplies/Services and the Performance Work Statement/Product Description.

(3). Software Maintenance and/or Technical Support.

a) If the Government desires to continue software maintenance and support beyond the period of performance identified in this Contract/Order, the

Government will issue a separate contract or order for maintenance and support. Conversely, if a contract or order for continuing software maintenance and technical support is not received, the Contractor is neither authorized nor permitted to renew any of the previously furnished services.

b) The Contractor shall provide software support services, which includes periodic updates, enhancements and corrections to the software, and reasonable technical support, all of which are customarily provided by the Contractor to its commercial customers to cause the software to perform according to its specifications, documentation or demonstrated claims.

c) Any telephone support provided by Contractor shall be at no additional cost.

d) The Contractor shall provide all maintenance services in a timely manner in accordance with the Contractor’s customary practice or as defined in the Performance Work Statement or Product Description. However, prolonged delay (exceeding two business days) in resolving software problems will be noted in the Government’s various past performance records on the Contractor (e.g., www.cpars.gov).

e) If the Government allows the maintenance and support to lapse and subsequently wishes to reinstate it, any reinstatement fee charged shall not exceed the amounts that would have been charged if the Government had not allowed the subscription to lapse.

(4). Disabling Software Code.

The Government requires delivery of computer software that does not contain any code that will, upon the occurrence or the nonoccurrence of any event, disable the software. Such code includes but is not limited to a computer virus, restrictive key, node lock, time-out, or other function, whether implemented by electronic, mechanical, or other means, which limits or hinders the use or access to any computer software based on residency on a specific hardware configuration, frequency of duration of use, or other limiting criteria. If any such disabling code is present, the Contractor agrees to indemnify the Government for all damages suffered as a result of a disabling caused by such code, and the contractor agrees to remove such code upon the Government’s request at no extra cost to the Government. Inability of the Contractor to remove the disabling software code will be considered an inexcusable delay and a material breach of contract, and the Government may exercise its right to terminate for cause. In addition, the Government is permitted to remove the code as it deems appropriate and charge the Contractor for consideration for the time and effort expended in removing the code.

(5). Manuals and Publications.

Upon Government request, the Contractor shall furnish the most current version of the user manual and publications for all products/services provided under this Contract/Order at no cost.

http://www.cpars.gov/

B.3 GOVERNING LAW CLAUSE

Federal law and regulations, including the Federal Acquisition Regulations (FAR), shall govern this Contract/Order. Commercial license agreements may be made a part of this Contract/Order but only if both parties expressly make them an addendum hereto, as permitted by FAR 12.212. If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of or have any effect whatsoever on the Contract/Order; this includes, but is not limited to, any agreement embedded in the computer software (clickwrap), any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation (shrinkwrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, only those provisions addressing data rights regarding the Government’s use, duplication and disclosure of data (e.g., restricted computer software) are included and made a part of this Contract/Order, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated FAR clauses and the provisions of this Contract/Order; those provisions in the commercial license agreement that do not address data rights regarding the Government’s use, duplication and disclosure of data shall not be included or made a part of the Contract/Order. Federal law and regulation including, without limitation, the Contract Disputes Act (41 U.S.C. § 7101 et seq.), the Anti-Deficiency Act (31 U.S.C. § 1341 et seq.), the Competition in Contracting Act (41 U.S.C. § 3301 et seq.), the Prompt Payment Act (31 U.S.C. § 3901 et seq.), Contracts for Data Processing or Maintenance (38 USC § 5725), and FAR clauses 52.212-4, 52.227-14, 52.227-19 shall supersede, control, and render ineffective any inconsistent, conflicting, or duplicative provision in any commercial license agreement. In the event of conflict between this clause and any provision in the Contract/Order or the commercial license agreement or elsewhere, the terms of this clause shall prevail. The Contractor shall deliver to the Government all data first produced under this Contract/Order with unlimited rights as defined by FAR 52.227-14. Claims of patent or copyright infringement brought against the Government as a party shall be defended by the U.S.

Department of Justice (DOJ) in accordance with 28 U.S.C. § 516; at the discretion of DOJ, the Contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the Contract/Order must be made by modification (Standard Form 30) and shall only be made by a warranted Contracting Officer. Nothing in this Contract/Order or any commercial license agreement shall be construed as a waiver of sovereign immunity.

B.4 PRICE SCHEDULE

NOTE: Offerors are instructed to complete Section B.4 and submit with their quote.

Offerors are cautioned that alterations to the line items as specified below may render quotes unacceptable. All questions shall be directed to the Contract Specialist, William Waterhouse at William.Waterhouse@va.gov and Contracting Officer, Kendra M.

Casebolt at Kendra.Casebolt@va.gov , prior to the closing date and time specified in Block 8 on page 1 of SF 1449.

Inspection and Acceptance: DESTINATION

BASE PERIOD

Period of Performance shall be 12 months from date of award

*NSP = Not Separately Priced

CLIN Description Qty Unit of Issue Unit Price Extended Price 0001 Software in accordance with (IAW) section 1.0 PRODUCT REQUIREMENTS of the Product Description (PD) located at B.5.

This Contract Line Item Number (CLIN) includes all supplies, labor and deliverables required for the successful completion of the requirements detailed in PD section 1.0.

40 EACH $ $

0002 Software Deployment IAW section 1.2

VA ENTERPRISE CLOUD (VAEC)

INTEGRATION of the PD located at B.5.

This CLIN includes all supplies, labor and deliverables required for the successful completion of the requirements detailed in PD section 1.2.

1 EACH $ $

0003 Maintenance IAW section 1.2.4

OPERATION AND MAINTENANCE

SUPPORT of the PD located at B.5.

This CLIN includes all supplies, labor and deliverables required for the successful completion of the requirements detailed in PD section 1.2.4.

1 LOT $ $

0004 Training IAW section 1.2.5 TRAINING of the PD located at B.5.

This CLIN includes all supplies, labor and deliverables required for the successful completion of the requirements detailed in PD section 1.2.5.

1 LOT $ $

mailto:William.Waterhouse@va.gov mailto:Kendra.Archbald@va.gov

0005 Draft and Final Agendas IAW section

1.2.1 TECHNICAL KICKOFF MEETING

(BASE PERIOD ONLY) of the PD located at B.5.

Draft due at least five (5) days prior to the meeting.

Final due after Government approval.

Electronic submission to: VA PM, COR, CO.

1 LOT NSP NSP

0006 Draft and Final PowerPoint Presentation IAW section 1.2.1 TECHNICAL KICKOFF MEETING (BASE PERIOD ONLY) of the PD located at B.5.

Draft due at the kickoff meeting Final due within three (3) days after the meeting.

Electronic submission to: VA PM, COR, CO.

1 LOT NSP NSP

0007 Draft and final meeting minutes IAW section 1.2.1 TECHNICAL KICKOFF MEETING (BASE PERIOD ONLY) of the PD located at B.5.

Draft due within three (3) days after the meeting Final due after Government approval.

Electronic submission to: VA PM, COR, CO.

1 LOT NSP NSP

0008 VAEC Solution Architecture Diagram and a Solution Design IAW section 1.2.2 VAEC DEPLOYMENT PLANNING of the PD located at B.5.

Due 30 days after award and updated monthly, if needed.

Electronic submission to: VA PM, COR, CO.

1 LOT NSP NSP

0009 VAEC Implementation Plan IAW section

1.2.2 VAEC DEPLOYMENT PLANNING

of the PD located at B.5.

Due 30 days after award and updated monthly, if needed.

Electronic submission to: VA PM, COR, CO.

1 LOT NSP NSP

0010 VAEC Implementation Summary Report IAW section 1.2.3 IMPLEMENTATION of the PD located at B.5.

Due 30 days after solution is operational.

Electronic submission to: VA PM, COR, CO.

1 LOT NSP NSP

0011 Monthly Utilization Report IAW section

1.2.3 IMPLEMENTATION of the PD

located at B.5.

Due monthly.

Electronic submission to: VA PM, COR, CO.

1 LOT NSP NSP

0012 Training Material IAW section 1.2.5 TRAINING of the PD located at B.5.

Due 30 calendar days after contract award.

Electronic submission to: VA PM, COR, CO.

1 LOT NSP NSP

0013 Licensing Report IAW section 3.4

SOFTWARE AND LICENSING

REQUIREMENTS of the PD located at B.5.

Due quarterly.

Electronic submission to: VA PM, COR, CO.

1 LOT NSP NSP

Base Period TOTAL $

BASE PERIOD OPTIONAL TASK

Period of Performance shall be 12 months from date of award.

These optional tasks may be exercised multiple times, and at any time, up to the not-to-exceed (NTE) amount listed, at the Government’s discretion, during the base period in accordance with (IAW) FAR 52.217-7, Option for Increased Quantity-Separately Priced Line Item (MAR 1989). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer.

CLIN Description QTY Unit of Issue Unit Price Extended Price 0014 Software IAW section 1.2.7 OPTIONAL

TASK of the Product Description (PD) located at B.5.

This CLIN includes all supplies, labor and deliverables required for the successful completion of the requirements detailed in PD section 1.2.7.

NTE

EACH $ $

0015 Maintenance IAW section 1.2.7 OPTIONAL TASK of the PD located at B.5.

This CLIN includes all supplies, labor and deliverables required for the successful completion of the requirements detailed in PD section 1.2.7.

1 LOT $ $

Base Period Optional Task TOTAL $

Base Period + Base Period Optional Task TOTAL $

OPTION PERIOD 1

Period of Performance shall be 12 months

This 12-month option period may be exercised in accordance with (IAW) FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option period shall commence immediately after expiration of the Base Period.

CLIN Description QTY Unit of Issue Unit Price Extended Price 1001 Software IAW section 1.2.6 OPTION

PERIODS ONE THROUGH FOUR of the PD located at B.5.

This CLIN includes all supplies, labor and deliverables required for the successful completion of the requirements detailed in PD section 1.2.6.

40 EACH $ $

1002 Maintenance IAW section 1.2.6 OPTION PERIODS ONE THROUGH FOUR of the PD located at B.5.

This CLIN includes all supplies, labor and deliverables required for the successful completion of the requirements detailed in PD section 1.2.6.

1 LOT $ $

1003 Training IAW section 1.2.6 OPTION PERIODS ONE THROUGH FOUR of the PD located at B.5.

This CLIN includes all supplies, labor and deliverables required for the successful completion of the requirements detailed in PD section 1.2.6.

1 LOT $ $

Option Period 1 TOTAL $

OPTION PERIOD 1 OPTIONAL TASK

Period of Performance shall be 12 months from date of award.

These optional tasks may be exercised multiple times, and at any time, up to the not-to-exceed (NTE) amount listed, at the Government’s discretion, during the base period in accordance with FAR 52.217-7, Option for Increased Quantity-Separately Priced Line Item (MAR 1989). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer.

CLIN Description QTY Unit of Issue Unit Price Extended Price 1004 Software IAW section 1.2.7 OPTIONAL

TASK of the Product Description (PD) located at B.5.

This CLIN includes all supplies, labor and deliverables required for the successful completion of the requirements detailed in PD section 1.2.7.

NTE

EACH $ $

1005 Maintenance IAW section 1.2.7 OPTIONAL TASK of the PD located at B.5.

This CLIN includes all supplies, labor and deliverables required for the successful completion of the requirements detailed in PD section 1.2.7.

1 LOT $ $

Option Period 1 Optional Task TOTAL $

Option Period 1 + Option Period 1 Optional Task TOTAL $

OPTION PERIOD 2

This 12-month option period may be exercised in accordance with (IAW) FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option period shall commence immediately after expiration of Option Period 1.

CLIN Description QTY Unit of Issue Unit Price Extended Price 2001 Software IAW section 1.2.6 OPTION

PERIODS ONE THROUGH FOUR of the PD located at B.5.

This CLIN includes all supplies, labor and deliverables required for the successful completion of the requirements detailed in PD section 1.2.6.

40 EACH $ $

2002 Maintenance IAW section 1.2.6

OPTION PERIODS ONE THROUGH

FOUR of the PD located at B.5.

This CLIN includes all supplies, labor and deliverables required for the successful completion of the requirements detailed in PD section 1.2.6.

1 LOT $ $

2003 Training IAW section 1.2.6 OPTION PERIODS ONE THROUGH FOUR of the PD located at B.5.

This CLIN includes all supplies, labor and deliverables required for the successful completion of the requirements detailed in PD section 1.2.6.

Option Period 2 TOTAL $

OPTION PERIOD 2 OPTIONAL TASK

These optional tasks may be exercised multiple times, and at any time, up to the not-to-exceed (NTE) amount listed, at the Government’s discretion, during the base period in accordance with FAR 52.217-7, Option for Increased Quantity-Separately Priced Line Item (MAR 1989). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer.

CLIN Description QTY Unit of Issue Unit Price Extended Price 2004 Software IAW section 1.2.7 OPTIONAL

TASK of the Product Description (PD) located at B.5.

This CLIN includes all supplies, labor and deliverables required for the successful completion of the requirements detailed in PD section 1.2.7.

NTE

EACH $ $

2005 Maintenance IAW section 1.2.7 OPTIONAL TASK of the PD located at B.5.

This CLIN includes all supplies, labor and deliverables required for the successful completion of the requirements detailed in PD section 1.2.7.

1 LOT $ $

Option Period 2 Optional Task TOTAL $

Option Period 2 + Option Period 2 Optional Task TOTAL $

OPTION PERIOD 3

Period of Performance shall be 12 months

This 12-month option period may be exercised in accordance with (IAW) FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option period shall commence immediately after expiration of Option Period 2.

CLIN Description QTY Unit of Issue Unit Price Extended Price 3001 Software IAW section 1.2.6 OPTION

PERIODS ONE THROUGH FOUR of the PD located at B.5.

This CLIN includes all supplies, labor and deliverables required for the successful completion of the requirements detailed in PD section 1.2.6.

40 EACH $ $

3002 Maintenance IAW section 1.2.6 OPTION PERIODS ONE THROUGH FOUR of the PD located at B.5.

This CLIN includes all supplies, labor and deliverables required for the successful completion of the requirements detailed in PD section 1.2.6.

1 LOT $ $

3003 Training IAW section 1.2.6 OPTION PERIODS ONE THROUGH FOUR of the PD located at B.5.

This CLIN includes all supplies, labor and deliverables required for the successful completion of the requirements detailed in PD section 1.2.6.

Option Period 3 TOTAL $

OPTION PERIOD 3 OPTIONAL TASK

Period of Performance shall be 12 months from date of award.

These optional tasks may be exercised multiple times, and at any time, up to the not-to-exceed (NTE) amount listed, at the Government’s discretion, during the base period in accordance with FAR 52.217-7, Option for Increased Quantity-Separately Priced Line Item (MAR 1989). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer.

CLIN Description QTY Unit of Issue Unit Price Extended Price 3004 Software IAW section 1.2.7 OPTIONAL

TASK of the Product Description (PD) located at B.5.

This CLIN includes all supplies, labor and deliverables required for the successful completion of the requirements detailed in PD section 1.2.7.

NTE

EACH $ $

3005 Maintenance IAW section 1.2.7 OPTIONAL TASK of the PD located at B.5.

This CLIN includes all supplies, labor and deliverables required for the successful completion of the requirements detailed in PD section 1.2.7.

1 LOT $ $

Option Period 3 Optional Task TOTAL $

Option Period 3 + Option Period 3 Optional Task TOTAL $

OPTION PERIOD 4

This 12-month option period may be exercised in accordance with (IAW) FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option period shall commence immediately after expiration of Option Period 3.

CLIN Description QTY Unit of Issue Unit Price Extended Price 4001 Software IAW section 1.2.6 OPTION

PERIODS ONE THROUGH FOUR of the PD located at B.5.

This CLIN includes all supplies, labor and deliverables required for the successful completion of the requirements detailed in PD section 1.2.6.

40 EACH $ $

4002 Maintenance IAW section 1.2.6 OPTION PERIODS ONE THROUGH FOUR of the PD located at B.5.

This CLIN includes all supplies, labor and deliverables required for the successful completion of the requirements detailed in PD section 1.2.6.

1 LOT $ $

4003 Training IAW section 1.2.6 OPTION PERIODS ONE THROUGH FOUR of the PD located at B.5.

This CLIN includes all supplies, labor and deliverables required for the successful completion of the requirements detailed in PD section 1.2.6.

Option Period 4 TOTAL $

OPTION PERIOD 4 OPTIONAL TASK

These optional tasks may be exercised multiple times, and at any time, up to the not-to-exceed (NTE) amount listed, at the Government’s discretion, during the base period in accordance with FAR 52.217-7, Option for Increased Quantity-Separately Priced Line Item (MAR 1989). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer.

CLIN Description QTY Unit of Issue Unit Price Extended Price 4004 Software IAW section 1.2.7 OPTIONAL

TASK of the Product Description (PD) located at B.5.

This CLIN includes all supplies, labor and deliverables required for the successful completion of the requirements detailed in PD section 1.2.7.

NTE

EACH $ $

4005 Maintenance IAW section 1.2.7 OPTIONAL TASK of the PD located at B.5.

This CLIN includes all supplies, labor and deliverables required for the successful completion of the requirements detailed in PD section 1.2.7.

1 LOT $ $

Option Period 4 Optional Task TOTAL $

Option Period 4 + Option Period 4 Optional Task TOTAL $

GRAND TOTAL

(Base + Option Periods 1-4 + Option Periods 1-4 Optional Task) $

B.5 PRODUCT DESCRIPTION

PRODUCT DESCRIPTION (PD)

DEPARTMENT OF VETERANS AFFAIRS

Office of Information & Technology

Software Product Management Health Services – Clinical Services Product Line

National Oncology Pedigree Software

Date: July 29, 2024

VA-24-00081087

PD Version Number: 2.0

1.0 PRODUCT REQUIREMENTS

The Veterans Healthcare Administration (VHA) genetic counselors or assigned staff within the National Precision Oncology Program is seeking to improve cancer care by integrating data specific to genetic risk into the medical record using a genetic risk assessment application.

As VHA is committed to a digital future, having a genetic pedigree software will assist in alleviating this manual process, save time and money and ultimately increase physician time for patient care. A genetic pedigree software is a specialized software application designed to assist healthcare professionals, genetic counselors, and researchers in managing, visualizing, and analyzing family pedigrees. Its primary purpose is to facilitate the assessment of family history and genetic risk factors, aiding in the diagnosis, treatment, and prevention of genetic disorders. By creating visual representations of family trees and inheritance patterns, these tools enable healthcare providers to identify genetic conditions, estimate individual risk, and make informed decisions regarding patient care and genetic counseling. Additionally, genetic pedigree tools support data management, reporting, and educational resources, making them indispensable tools for both clinical practice and genetic research. In essence, genetic pedigree tools are instrumental in harnessing the power of genetics for better healthcare and informed decision-making.

The genetic pedigree software shall assist healthcare professionals, genetic counselors, and researchers in managing, visualizing, and analyzing family pedigrees. The genetic pedigree software shall support data management, reporting, and educational resources. The solution shall allow for a maximum of up to 50 users in a period of performance.

The Period of Performance will be a base of twelve (12) months commencing upon award with four (4) 12-month Option Periods, and one (1) Optional Task. This Optional Task is for up to an additional 10 users (not-to-exceed amount), with associated maintenance, per period of performance, and may be exercised multiple times, and at any time, up to the not-to-exceed amount listed, at the Government’s discretion in either the base period and/or the option periods.

The Contractor shall provide the following:

BASE PERIOD

Period of Performance shall be 12 months Description Quantity Unit of Issue Software 40 EACH Software Deployment 1 EACH Maintenance 1 LOT Training 1 LOT

BASE PERIOD - OPTIONAL TASK

Description Quantity Unit of Issue Software NTE 10 EACH

OPTION PERIOD 1

Period of Performance shall be 12 months Description Quantity Unit of Issue Software 40 EACH Maintenance 1 LOT Training 1 LOT

OPTION PERIOD 1 - OPTIONAL TASK

Period of Performance shall be 12 months

Description Quantity Unit of Issue

OPTION PERIOD 2

Description Quantity Unit of Issue Software 40 EACH Maintenance 1 LOT Training 1 LOT

OPTION PERIOD 2 - OPTIONAL TASK

Period of Performance shall be 12 months

Description Quantity Unit of Issue

OPTION PERIOD 3

Description Quantity Unit of Issue Software 40 EACH Maintenance 1 LOT Training 1 LOT

OPTION PERIOD 3 - OPTIONAL TASK

Period of Performance shall be 12 months

Description Quantity Unit of Issue

OPTION PERIOD 4

Description Quantity Unit of Issue Software 40 EACH Maintenance 1 LOT Training 1 LOT

OPTION PERIOD 4 - OPTIONAL TASK

Period of Performance shall be 12 months

Description Quantity Unit of Issue

1.1 SOLUTION CHARACTERISTIC(S)

The software, at a minimum, shall include the following functionality:

Domain Category Requirement Authentication & Security Authentication Implement a secure login system that authenticates users, such as genetic counselors and healthcare professionals, using VA network credentials and PIV card

Authentication & Security User Roles & Permissions

Define user roles: Admin, Genetic Counselor, Researcher, etc., each with specific permissions to control access and actions within the tool

User Interface & Experience Dashboard Create a user-friendly dashboard with quick access to essential functions: creating/editing patients, generating reports, accessing training materials, and managing user accounts.

User Interface & Experience User Profile Management

Provide a real time interface to present user profile information. User profile page should allow users to view personal information like email, phone number, assigned roles, and any other information that is unique to their individual use of the system.

Patient Management Patient Management

Allow users to create, edit, and delete patient profiles. Each profile should include patient demographics and genetic test results.

Patient Management Pedigree Diagrams

Generate pedigree diagrams for patients, displaying their three-generation family history.

Include patient identifiers at the top.

Patient Management Pedigree Customization

Enable users to click on symbols within the pedigree diagram to add family members, medical history, genetic test results, and relationships.

Patient Management Real-time Diagram Updates

Automatically update symbols, lines, and identifiers on the pedigree diagram based on entered information.

Data Management & Export Export Functionality

Support export of entered information in Coma- Separated Value (CSV)/Excel format for data analysis and pedigree diagrams in PDF/Word format for sharing.

User Interface & Experience Zoom & Navigation

Implement zoom and pan/scroll functionality for ease of navigating complex pedigree diagrams on-screen.

Patient Management Document Upload

Allow users to upload genetic test results and related documents directly to the patient's profile.

User Interface & Experience Legend Display a legend on all diagrams (on-screen and printed/exported) to explain symbols and color codes used within the diagrams.

User Interface & Experience UI/UX Design Conduct user research and create wireframes to define the layout, color coding, symbols, and user interface elements. Obtain approval from genetic counselors and healthcare professionals.

Reporting & Analysis Reporting Provide reporting capabilities to generate and export reports, including genetic disorder classifications and risk assessments, in Excel/CSV format.

Integration & Interoperability Third-Party Integration

Integrate with external software (i.e. BRACA Pro, GAIL, and Tyrer-Cuzick) to access additional genetic data and risk assessment tools.

Integration & Interoperability API Integration Allow the possibility to build an API to facilitate data exchange with third-party systems.

Data Management & Export Data Backup Implement daily backups of the entire database on a rolling schedule, with a configurable retention policy to ensure data integrity.

Domain Category Requirement Data Management & Export Data Recovery

Procedures Define data backup and recovery procedures based on the chosen hosting infrastructure (e.g., AWS, Azure) and codebase/platform.

Authentication & Security Two-Factor Authentication

Incorporate two-factor authentication (2FA) for added security, requiring users to provide a secondary verification method during login.

Authentication & Security Single Sign-On Incorporate single sign-on (SSO) for authentication as part of the federated credentials.

Authentication & Security Automatic Logout

Include an automatic logout function that activates after a specified period of inactivity (e.g., 15 minutes or 1 hour) to enhance security.

Accessibility & Compliance 508 Compliance

Design and build the software in full compliance with 508 standards to ensure accessibility for users with disabilities.

Authentication & Security Role-Based Access Control

Implement role-based access control at a granular level, specifying which actions each role can perform within the tool.

Authentication & Security Secure Data Transmission

Ensure secure data transmission over the VA network to protect sensitive patient information from interception.

Data Management & Export Search & Filtering

Provide a robust search and filtering mechanism for efficient data retrieval and analysis, enabling users to find specific patient profiles and reports quickly.

Data Management & Export Data Import Allow for data import functionality, enabling the bulk import of existing patient data and pedigree diagrams into the system.

Patient Management Version Control Incorporate version control for pedigree diagrams, allowing users to track changes and maintain historical records of each diagram.

Authentication & Security Audit Trails Implement audit trails to record user actions and changes made to patient records, ensuring accountability and compliance with healthcare regulations.

Diagrams within the software shall have the following functionality:

1. “Veteran” shall be a content type in the system. Diagrams, uploaded genetic test results, input information, etc. will all be attached to the appropriate Veteran content node upon creation and during all subsequent edits. This will keep each Veteran’s information separate from others.

2. When creating a diagram for a Veteran, there will be an initial view with a basic three-generation pedigree outline (ex: VA FORM 111G-4-19-23). The Veteran’s identifying information and key will be displayed at the top of the diagram.

3. Clicking symbols on the diagram shall trigger either a popup or a sidebar with input fields for entering information. There will also be options here for adding additional relationships (children, siblings, etc.) and any other pertinent information to the pedigree diagram.

4. The information in these fields shall determine what symbols, lines, and identifiers appear on the diagram itself. There shall be an option to export the information in CSV/Excel format and export the visual diagram in PDF/Word format.

5. The diagram will have zoom and pan/scroll functionality on the screen for usability.

6. There will be an option to upload genetic test results or any other related documents or information to a “Veteran” content node.

7. A legend will be displayed on all diagrams (on-screen and printed/exported) identifying the symbols and color code.

8. The specifics on what fields shall be needed, color coding, symbols, etc. will need to be researched and documented thoroughly including wireframes, then reviewed and approved before the development of the software commences to ensure all requirements of functionality are met.

Reports shall include data from any Veterans in the system who match the provided criteria. Individual Veteran data will be exported from the individual content node.

Once authenticated into the system, the user will land on a welcome screen with options to view/edit existing Veteran content nodes, generate reports, export data, etc.

User roles and permissions as follows:

Contributor

• View, create, edit, and delete “Veterans” created by the user.

• View and edit your own profile.

• View reports.

Editor

• View, create, edit, and delete “Veterans” created by any user.

• View and edit your own profile.

• Create and view reports.

Admin

• View, create, edit, and delete “Veterans” created by any user.

• Create/edit users.

• Administer all aspects of the software.

1.2 VA ENTERPRISE CLOUD (VAEC) INTEGRATION

This solution will be hosted in the VAEC.

• The Contractor shall deploy the software to the VAEC –Amazon Web Services (AWS) or AZURE GovCloud and achieve an Authority to Operate (ATO) for this solution within six (6) months after award.

• The Contractor shall not be responsible for providing or acquiring cloud capacity or server hosting infrastructure for the use of VAEC under this contract. VAEC will furnish VAEC capacity as Government Furnished Equipment (GFE). Cloud capacity in any other environment is the responsibility of the Contractor.

The Contractor shall provide software deployment support to install and setup the software. Access to the system shall be restricted to the VA network for security and privacy.

1.2.1 TECHNICAL KICKOFF MEETING (BASE PERIOD ONLY)

A technical kickoff meeting shall be held within 10 days after award. The Contractor shall coordinate the date, time, and location (can be virtual) with the VA PM as the Post- Award Conference Chairperson and Contracting Officer’s Representative (COR). The Contractor shall invite the VA PM, the COR, the Contracting Officer (CO) and Contract Specialist.

The Contractor shall provide a draft agenda to the VA PM, CO and COR at least five (5) calendar days prior to the meeting. Upon Government approval of a final agenda, the Contractor shall distribute to all meeting attendees. During the kickoff-meeting, the Contractor shall present, for review and approval by the Government, the details of the intended approach, work plan, and project schedule for each effort via a Microsoft Office PowerPoint presentation.

At the conclusion of the meeting, the Contractor shall update the presentation with a final slide entitled “Summary Report” which shall include notes on any major issues, agreements, or disagreements discussed during the kickoff meeting and the following statement “As the Post-Award Conference Chairperson, I have reviewed the entirety of this presentation and assert that it is an accurate representation and summary of the discussions held during the Technical Kickoff Meeting for the Oncology Pedigree Software.” The Contractor shall submit the final updated presentation to the CO for review and signature within three (3) calendar days after the meeting.

The Contractor shall also work with the COR, the Government’s designated note taker, to prepare and distribute the meeting minutes of the kickoff meeting to the VA PM, CO and all attendees within three (3) calendar days after the meeting. The Contractor shall obtain concurrence from the COR on the content of the meeting minutes prior to distribution of the document.

Deliverables:

A. Draft and Final Agendas B. Draft and Final PowerPoint Presentation C. Draft and Final Meeting Minutes

1.2.2 VAEC DEPLOYMENT PLANNING

The Contractor shall plan, develop and execute the VAEC software deployment plan that defines the implementation. Post award, the Contractor shall refer to the VAEC guidance prepared by the Enterprise Cloud Solutions Office (ECSO) as part of their deployment plan.

The Contractor shall develop and execute the VAEC Deployment Plan, as part of the Implementation Plan, that defines the approach and action plans to prepare VA stakeholders to receive the solution. This includes improving stakeholder engagement, outreach, and communications. The plan shall also include the provisioning and installation procedures for VAEC resources. The Contractor shall determine cloud capacity and workload requirements. VA shall review and approve cloud capacity requirements and provide the VAEC cloud capacity for the solution as GFE.

Deliverables:

A. VAEC Solution Architecture Diagram and a Solution Design (Due 30 days after award, and updated monthly thereafter.

B. VAEC Implementation Plan (Due 30 days after award, and updated monthly thereafter.

1.2.3 IMPLEMENTATION

The Contractor shall support setup, configuration, and provisioning of the solution in the VAEC environments within 45 days after contract award. Work with VA to provide inputs for establishing VAEC capacity, accounts and privileges. This includes monitoring and tracking the creation, update, and deletion of application user (e.g., developer, systems administrator) accounts, and ensuring cloud capacity requirements are satisfied.

Develop necessary artifacts to obtain a VA ATO for the solution and complete VA Assessment and Authorization (A&A) process. After ATO is achieved, the Contractor shall update and maintain the A&A documentation as required to ensure continued compliance. The Contractor shall monitor, track, and respond to Plan of Action and Milestones. The Contractor shall provide input to update the VAEC ATO, as needed.

Provide information and documentation to support operational and production readiness reviews and go-no-go decisions. The Contractor shall execute corrective actions to address gaps and provide all required data and prepare supporting documents/artifacts for the reviews. No additional formal VAEC related deliverables are required. ATO documents and artifacts will be work products.

The Contractor shall support the implementation of the Oncology Pedigree solution in the VAEC as defined in Deployment and Installation, Back- out, and Rollback Plan as well as the VAEC Migration Plan. The Contractor shall provide an Implementation Summary Report, within 30 days after go-live, that describes implementation results, lessons learned, open issues, corrective action, and improvement opportunities upon completion of VAEC implementation.

The Contractor shall report on utilization of each class of resource as a percentage of provisioned capacity in a Monthly Utilization Report. The Contractor shall, as part of its Monthly Utilization Report, include the total infrastructure expenditure and total number of request services for Cloud Resource Optimization.

Deliverables:

A. VAEC Implementation Summary Report B. Monthly Utilization Report

1.2.4 OPERATION AND MAINTENANCE SUPPORT

The Contractor shall provide operations and maintenance support Monday-Friday between 8am-7pm ET, excluding federal holidays.

The Contractor shall:

• Ensure the application is maintained to the current approved software baseline.

• Perform maintenance activities that may include version and release upgrades, security updates or patches, performance enhancements, data cleansing/archiving, and application modifications.

• Provide notifications or access to release documentation.

• Provide proactive operation health monitoring and status notification or VA IT access to information about the solution health/availability.

• Provide a toll-free number to a monitored Help Desk (Tiers 1-3), available during stated hours above. Any telephone support provided by the Contractor shall be at no additional cost.

Issues designated by VA as urgent, directly affecting workflow or causing work stoppage, require immediate action, not more than one (1) workday to resolve, from initial call. Issues designated by VA as non-urgent require a response and action towards resolution within one (1) work week from initial call. Unresolved support issues will be elevated to the VA Enterprise Service Desk for submission of a service ticket.

The Contractor shall provide input and technical support to VA Help/Service desks on all layers until resolution.

IT SUPPORT FUNCTION SUPPORT

METHODOLOGY

STAFFING

NEEDS

Tier 1 Basic help desk resolution and service desk delivery

Support for basic customer issues such as solving usage problems and fulfilling service desk requests that need IT involvement.

If no solution is available, Tier 1 personnel escalate incidents to a higher tier.

Lower-level technical personnel, trained to solve known problems and to fulfill service requests by following scripts.

Tier 2 In-depth technical support

Experienced and knowledgeable technicians assess issues and provide solutions for problems that cannot be handled by Tier 1.

If no solution is available, Tier 2 escalates the incident to tier 3.

Support personnel with deep knowledge of the product or service, but not necessarily those who designed and created the product.

Tier 3 Expert product and service support

Access to the highest technical resources available for problem resolution or new feature creation.

Tier 3 technicians attempt to duplicate problems and define root causes, using product designs, code, or specifications.

Tier 3 specialists are generally the most highly skilled product specialists, and may include the creators, chief architects, or engineers who created the product or service.

1.2.5 TRAINING

The Contractor shall provide and conduct initial system training to VA Staff no later than 90 days after award. The Contractor shall provide Training Material which includes user and admin guides. Training material may include tutorials in the form of step-by-step walkthroughs that may include images and or videos. The Contractor shall provide training for new and updated software modules as released.

Deliverable:

A. Training Material

1.2.6 OPTION PERIODS ONE THROUGH FOUR

If VA exercises the Option Periods, the Contractor shall continue to provide the requirements in Sections 1.0, 1.1, 1.2.4 and 1.2.5 of the PD to include all associated deliverables for each Option Period if exercised.

1.2.7 OPTIONAL TASK

If VA exercises the Optional Task, the Contractor shall continue to provide the requirements in Sections 1.0, 1.1 and 1.2.4 of the PD, to include all associated deliverables for each Option Period

2.0 NOTICE OF THE FEDERAL ACCESSIBILITY LAW AFFECTING ALL

INFORMATION AND COMMUNICATION TECHNOLOGY (ICT)

PROCUREMENTS (SECTION 508)

On January 18, 2017, the Architectural and Transportation Barriers Compliance Board (Access Board) revised and updated, in a single rulemaking, standards for electronic and information technology developed, procured, maintained, or used by Federal agencies covered by Section 508 of the Rehabilitation Act of 1973, as well as our guidelines for telecommunications equipment and customer premises equipment covered by Section 255 of the Communications Act of 1934. The revisions and updates to the Section 508-based standards and Section 255-based guidelines are intended to ensure that information and communication technology (ICT) covered by the respective statutes is accessible to and usable by individuals with disabilities.

2.1 SECTION 508 – INFORMATION AND COMMUNICATION…