Master Delivery Schedule Censis PDA Bundles RFQ.xlsx
XLSX spreadsheet 586 KB Posted
- Solicitation number
- 36C10B24Q0414
About this file
This document is a Request for Quote (RFQ) for the procurement of Censis PDA Bundles with Zebra TC52ax-HC Scanners. The RFQ is issued by the Department of Veterans Affairs Technology Acquisition Center Austin and has the Solicitation Number 36C10B24Q0414.
The RFQ requires the provision of Master Delivery Schedules for the Censis PDA Bundles with Zebra TC52ax-HC Scanners. It does not provide details on the specific products or services required, response dates, award dates, pricing terms, set asides, or any other salient information. This document appears to be solely a template for the Master Delivery Schedule and does not contain the full RFQ details.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C10B24Q0414 0001.pdf | ||
| 36C10B24Q0414 0001_1.docx | DOCX document | |
| 36C10B24Q0414 v5 - final.pdf | ||
| Censis - JA v3 - Fully Signed - Redacted.pdf | ||
| 36C10B24Q0414_2.docx | DOCX document |
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Text version
Cover Department of Veterans Affairs
Zebra Scanners TC52ax-HC
Aug-23
| Version 1.0 |
| This document contains a paragraph style called Instructional Text. Text using this paragraph |
| style is designed to assist the reader in completing the document. Text in paragraphs after |
| this help text on the title page should be manually set to the appropriate body text level. For best results and |
| to maintain formatting consistency, use the provided styles for the cover and default for spreadsheets. |
Delete all instructional text before distributing the document.
Revision History
| Revision History | |||
| Date | Version | Description | Author |
Place latest revisions at top of table. Remove unused rows.
Instructions
| VA Procurement Name: Provide the title of the procurement or a short description. |
| VA IFCAP Purchase Order Number: NNN-XNNNNN |
| CEC Number: CEC NNNN |
| TAC Contract Nunber: VA NNN-NN-X-NNNN: |
| ITARS Number: |
| Vendor PO #: |
| OVERVIEW. This is a master delivery schedule template. This template will be populated for all procurements. The template serves as a guide and may be modified by adding columns that correspond to the items being procured and delivered. Sample data has been provided for clarity, remove the sample data once actual data is available at each stage of the procurement. |
| VA PROCUREMENT SUMMARY WORKSHEET. The VA Program or Project Manager shall provide the initial summary of what has been ordered, creating one row per VA Facility and one column per Contract Line Item Number (CLIN). Vendors shall modify the columns to describe the major end items being procured/delivered. This worksheet will be based off the VA Purchase Order and will include base options in addition to any optional CLINs. The intent is to provide each VA Facility receiving equipment with the number of items for each CLIN that will be physically delivered. |
Columns describing internal components of the equipment delivered are specifically not wanted - this adds unnecessary confusion and will delay the receiving/payment process. To better describe the boxes included in each shipment, Vendor's may elect to include columns for component parts shipped in separate boxes and any additional columns needed in order to provide a complete Bill of Materials (BOM).
VA ADDRESSES WORSHEET. This worksheet will be initially populated by the VA. All columns will be completed. Contractors shall coordinate deliveries with Site POCs before shipment of all shipments to ensure sites have adequate storage space. Prior to shipping, Contractor (prime) shall notify the Delivery Date Coordinator and the respective Site POCs, by phone followed by email, of all incoming deliveries including line-by-line details for review of requirements. VA Project Manager, Implementation Manager, and COR shall be copied on all email communication to sites. Contractor cannot make any changes to the delivery quantities or schedule at the request of Site POC other than the ability of the site to ask that their shipments be broken up into no more than three partial deliveries.
ORDER TRACKING WORKSHEET. This worksheet is for vendor use and will contain columns for all items being procured. Each cell shall be populated with the total number of items being delivered to each site. This worksheet will replicate the BOM and provide proof of delivery
| SERIAL # WORKSHEET. The contractor will maintain an electronic list of all delivered equipment by serial number, noting delivery location, Purchase Order number and individual that signs for the equipment. Delivery location will include the Region number, VISN number, station number, street address, city and state. The electronic list will be provided in a file with one serial number per line in a standard format such as excel, or quote and comma delimited format. Contractor will provide the list via electronic mail after receipt of the equipment by the site. The list will be sent to the site POC and additional VA staff identified at the time the order is placed. |
| EPEAT. CONTRACTING FOR ENVIRONMENTALLY PREFERABLE PRODUCTS AND SERVICES. Requirements are the same for all vendors/suppliers to ensure products are in compliance with each contract method used for award. Scope, Definitions, Authorities, Policy, EPEAT, and Contract Clauses for compliance are identified in the FAR and Federal Register. |
| FAR 23.7 |
| https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2023_7.html |
| FAC 2005-75; FAR Case 2013-016; Item I; Docket 2013-0016, Sequence 1 |
| https://www.federalregister.gov/articles/2014/06/24/2014-14376/fac-2005-75-far-case-2013-016-item-i-docket-2013-0016-sequence-1-federal-acquisition-regulation |
| E.O. 13693 |
| Planning for Sustainability in the Next Decade (19 Mar 2015) |
| https://sftool.gov/learn/annotation/447/executive-order-13693-planning-federal-sustainability-decade |
https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2023_7.htmlhttps://www.federalregister.gov/articles/2014/06/24/2014-14376/fac-2005-75-far-case-2013-016-item-i-docket-2013-0016-sequence-1-federal-acquisition-regulationhttps://sftool.gov/learn/annotation/447/executive-order-13693-planning-federal-sustainability-decade VA Procurement Summary District Region VISN Station Number Code Location Facility Name CLIN 1 Zebra Scanners
| TC52ax-HC | CLIN 2 |
| CLIN 3 | |
| CLIN 4 | |
| CLIN 5 | |
| CLIN 6 |
| 10 | 506 | Ann Arbor | VA Ann Arbor Healthcare System | 10 | 0 | 0 | 0 | 0 | 0 |
| 10 | 515 | Battle Creek | Battle Creek VA Medical Center | 2 | 0 | 0 | 0 | 0 | 0 |
| 10 | 515 | Wyoming | Wyoming CBOC | 2 | |||||
| 10 | 553 | Detroit | John D. Dingell Department of VA Medical Center | 10 | 0 | 0 | 0 | 0 | 0 |
| 10 | 655 | Saginaw | Aleda E. Lutz Department of VA Medical Center | 3 | 0 | 0 | 0 | 0 | 0 |
| 10 | 539 | Cincinnati | Cincinnati VA Medical Center | 10 | 0 | 0 | 0 | 0 | 0 |
| 10 | 538 | Chillicothe | Chillicothe VA Medical Center | 4 | 0 | 0 | 0 | 0 | 0 |
| 10 | 541 | Cleveland | Louis Stokes Cleveland Department of VA Medical Center | 10 | 0 | 0 | 0 | 0 | 0 |
| 10 | 757 | Columbus | Charles P. Wylie Veterans Outpatient Clinic | 15 | 0 | 0 | 0 | 0 | 0 |
| 10 | 552 | Dayton | Dayton VA Medical Center | 6 | 0 | 0 | 0 | 0 | 0 |
| 10 | 583 | Indianapolis | Richard L. Roudebush VA Medical Center | 12 | 0 | 0 | 0 | 0 | 0 |
| 10 | 610 | Marion | Marion VA Medical Center | 4 | 0 | 0 | 0 | 0 | 0 |
| 10 | 610 | Fort Wayne | VA Northern Indiana Medical Center | 4 | 0 | 0 | 0 | 0 | 0 |
| 10 | 610 | St. Joseph | St. Joseph County VA Clinic | 2 | 0 | 0 | 0 | 0 | 0 |
| 6 | 652 | Richmond | Central Virginia VA Health Care System | 15 | 0 | 0 | 0 | 0 | 0 |
| Region X Totals: | 109 | 0 | 0 | 0 | 0 | 0 |
VA Shipping Addresses District Region VISN Station Number Code Location Facility Name Address Line 1 Address Line 2 Address Line 3 City State Zip Phone Facility HTM POC Facility IT Phone # Email Address Facility Logistics POC Facility Logistics Phone # Email Address Shipping Instructions (Include any Special Delivery Instructions such as inside delivery or lack of loading dock)
| 10 | 506 | Ann Arbor | VA Ann Arbor Healthcare System | 2215 Fuller Road | Ann Arbor | MI | 48105 | Tim Morgan | Timothy.Morgan6@va.gov | |
| 10 | 515 | Battle Creek | Battle Creek VA Medical Center | 5500 Armstrong Road | Battle Creek | MI | 49037 | Tim Meneguzzo | Timothy.Meneguzzo@va.gov | |
| 10 | 515 | Wyoming | Wyoming CBOC | 5838 Metro Way SW | Wyoming | MI | 49519 | Tim Meneguzzo | Timothy.Meneguzzo@va.gov | |
| 10 | 553 | Detroit | John D. Dingell Department of VA Medical Center | 4646 John R Street | Detroit | MI | 48201 | Alex Dal Cengrio Leonardi | Alessandra.DalCengioLeonardi@va.gov | |
| 10 | 655 | Saginaw | Aleda E. Lutz Department of VA Medical Center | 1500 Weiss Street | Saginaw | MI | 48602 | Ron Newcombe | Ronald.Newcombe@va.gov | |
| 10 | 539 | Cincinnati | Cincinnati VA Medical Center | 3200 Vine Street | Cincinnati | OH | 45220 | Peter Schannen | PETER.SCHANNEN@va.gov | |
| 10 | 538 | Chillicothe | Chillicothe VA Medical Center | 17273 State Route 104 | Chillicothe | OH | 45601 | Joe Williams | Joe.Williams@va.gov | |
| 10 | 541 | Cleveland | Louis Stokes Cleveland Department of VA Medical Center | 10701 East Boulevard | Cleveland | OH | 44106 | Tony Lelli | Anthony.Lelli@va.gov | |
| 10 | 757 | Columbus | Charles P. Wylie Veterans Outpatient Clinic | 420 N James Road | Columbus | OH | 43219 | Andrew Blandford | Andrew.Blanford@va.gov | |
| 10 | 552 | Dayton | Dayton VA Medical Center | 4100 W 3rd Street | Dayton | OH | 45428 | Zach Arose | Zachary.Arose@va.gov | |
| 10 | 583 | Indianapolis | Richard L. Roudebush VA Medical Center | 1481 W 10th Street | Indianapolis | IN | 46202 | Greg Apers | Gregory.Apers@va.gov | |
| 10 | 610 | Marion | Marion VA Medical Center | 1700 E 38th Street | Marion | IN | 46953-4568 | Buddy King | Buddy.King@va.gov | |
| 10 | 610 | Fort Wayne | VA Northern Indiana Medical Center | 2121 Lake Avenue | Fort Wayne | IN | 46805 | Buddy King | Buddy.King@va.gov | |
| 10 | 610 | St. Joseph | St. Joseph County VA Clinic | 2121 Lake Avenue | Fort Wayne | IN | 46805 | Buddy King | Buddy.King@va.gov | |
| 10 | 652 | Richmond | Central Virginia VA Health Care System | 1201 Broad Rock Blvd | Richmond | VA | 23249 | Dennis Davis/Shannon Henderson | Dennis.Davis1@va.gov/Shannon.Henderson1@va.gov | 804-675-5000 x7655/ x7661 |
VBA Optional Quantities (locations TBD) mailto:Timothy.Morgan6@va.govmailto:Zachary.Arose@va.govmailto:Gregory.Apers@va.govmailto:Buddy.King@va.govmailto:Buddy.King@va.govmailto:Dennis.Davis1@va.gov/Shannon.Henderson1@va.govmailto:Timothy.Meneguzzo@va.govmailto:Timothy.Meneguzzo@va.govmailto:Alessandra.DalCengioLeonardi@va.govmailto:Ronald.Newcombe@va.govmailto:PETER.SCHANNEN@va.govmailto:Joe.Williams@va.govmailto:Anthony.Lelli@va.govmailto:Andrew.Blanford@va.gov Order Tracking District Region VISN Station Number Code Location Facility Name CLIN 1 Light Laptop HP EliteBook 820 G2 CLIN 2 Medium Laptop HP EliteBook 840 G2 CLIN 3 Heavy Laptop HP ZBook 17 G2 Mobile CLIN 4 Docking Station
| Light | CLIN 5 |
| Docking Station Medium | CLIN 6 |
Docking Station
| Heavy | Shipment Date | Date Received | Tracking Information | Comments | |||||||||||||
| Pacific | 1 | 18 | 501 | ALB | Albuquerque (501) | New Mexico VA HCS | 0 | 0 | 17 | 0 | 0 | 17 | 6/5/15 | 6/12/15 | FedEx 0940985942793532, DELIVERED, 6/12, Signed by R. Pepper | The docking stations and accessories are shipped in separate boxes from the laptops, so there are 51 boxes. |
Region X Totals: 0 0 17 0 0 17
Serial Numbers
| District | Region | VISN | Station Number | Code | Location | Facility Name | Sequence# | Serial Number | Hardware, Software, or Service | Part # | EPEAT Ratiing | Short Description | Manufacturer | Model # | Unit Cost/Price Paid | Warranty Period | Warranty Expiration Date | Warranty Contact Number | VA IFCAP PO | Date of Award | Ship Date | Date Delivered | Tracking Information | Shipping Address 1 | Address Line 2 | Address Line 3 | City | State | Zip | Facility IT POC | Facility IT Phone # |
| Pacific | 1 | 18 | 501 | ALB | Albuquerque (501) | New Mexico VA HCS | 1 of 17 | CND3370SJ1 | Hardware | HP ZBOOK 17 | Gold | LAPTOP | HP | ZBOOK 17 | $1,537.65 | 4 years | 6/6/19 | (855) 230-4612 | 116-S50031 | 4/13/15 | 6/5/15 | 6/12/15 | FedEx 0940985942793532, DELIVERED, 6/12, Signed by R. Pepper | 1501 San Pedro Drive SE | Building 46 | Albuquerque | NM | 87108-5153 | Jerry Nutter | 505-265-1711 x5100 |
For Use by VA Logistics
| Intentionally left blank | Intentionally left blank | Model Number Found on the Equip or from the Procurement Bulletin with no additional characters | Serial Number found on Equip with no local additions | Found on the OI&T Procurement Bulletin or KnowNet2 | From selected CSN | What is the name the manufacturer calls this equipment which can also be found on the Procurement Bulletin | What EIL does OI&T recommend for this type of Equip | The category HTM created for this type of equipment which can also be found on the procurement bulletin | Purchase Order Number should only be entered like this sample: | ||
| 116-E50003 with no changes or local additions | CHOOSE FROM: 'C' FOR CONSTRUCTED 'G' FOR GIFT/BEQUEST/DONATION 'L' FOR LEASED 'M' FOR CAPITAL LEASE 'O' FOR OTHER 'P' FOR PURCHASED 'R' FOR TRANSFERRED 'T' FOR TRADED 'X' FOR EXCESS '1' FOR ON LOAN TO VAMC | Vendor from Purchase Order | If Leased fill in Leased Cost | What was the unit of issue (EA) price from the purchase order if not leased | Date of acceptance of this equipment by the Agency. | Check the purchase order if not available contact the CO who created the contract | Computed by the from the Life Expectancy in the CSN table. | CHOOSE FROM: 0 Defense Supply Agency 1 VA Servicing Supply Depot 2 Open Market 3 GSA Supply Depot 4 VA Decentralized Schedule 5 Federal Prison Industries 6 Fed.Supply Sched.or OGA Contracts 7 Consolidated Procurement 9 Marketing Center B Combination of 2,4,6 | CHOOSE FROM: 'NX' FOR NON-EXPENDABLE EQPT 'BSE' FOR BUILDING SERVICE EQPT 'EXP' FOR EXPENDABLE EQPT | Check the AEMS/MERS Equipment Request to see if this was an Equipment replacement request. If replacement, EE number being replaced | Screen 2: |
| CHOOSE FROM: '1' FOR IN USE '2' FOR OUT OF SERVICE '3' FOR LOANED OUT '4' FOR TURNED IN '5' FOR LOST OR STOLEN | Screen 2: | ||||||||||
| Not normally used by OI&T | Screen 2: | ||||||||||
| Using Service | Screen 2: | ||||||||||
| Will be automatically filled in at time of initial scan into AEMS/MERS | Screen 2: | ||||||||||
| Will be automatically filled in at time of initial scan into AEMS/MERS | Screen 2: | ||||||||||
| Local use field | Screen 2: | ||||||||||
| Hospital Station Number, VBA Station Number, NCA Station Number, or OI&T Station Number | Screen 3 in AEMS/MERS |
CHOOSE FROM:
'1' FOR CAPITALIZED/ACCOUNTABLE
'A' FOR NOT CAPITALIZED/ACCOUNTABLE
'0' FOR EXPENSED/OPTIONALLY ACCOUNTABLE Screen 3 in AEMS/MERS 1 AMAFGE General Operating Expense 0151 2 AMAFIG Inspector General 3 AMAFIT AMAF Info Tech Fund 0167 4 AMAFMA Medical Administrative 0152 5 AMAFMC Medical Care 0160 6 AMAFMF Medical Facilities 7 AMAFNC National Cemetery System 0129 8 AMAFRE Medical Research Screen 3 in AEMS/MERS The FCP is found in the PO transaction number Screen 3 in AEMS/MERS The BOC is found in then line item description Screen 3 in AEMS/MERS
1750 NONEXPENDABLE EQUIPMENT
1751 ADP NONEXPENDABLE PROPERTY
1811 EQUIPMENT UNDER CAPITAL LEASE
1830 ADP SOFTWARE
1995 PP&E REMOVED FROM SERVICE BUT NOT DISPOSED
6100 EXPENSED NX EQUIPMENT (ALL TYPES) Screen 3 in AEMS/MERS 10 Veterans Health Administration 20 Veterans Benefits Administration 40 National Cemetery Service 90 Office of Acquisition & Materiel Mgmnt 02 General Counsel 04 Office of Finance and Info Resources Mgmnt 08 Office of Facilities Screen 3 in AEMS/MERS
CHOOSE FROM:
'3299' FOR MEDICAL
'3210' FOR NON-MEDICAL
'3402' FOR DONATED
Assigned EE Number Manuf Name Author: Author:
Company that created the equipment or Original Equipment manufacturer (OEM)
| Model Number | Serial Number | CSN | Life Expectancy | Manuf Equipment Name | CMR | Equipment Category | Purchase Order Number | Acquisition Method | Vendor | Lease Cost | Asset Value | Acquisition Date | Warranty Expir Date | Replacement date | Acquisition Source Code | Equipment Type / Type of Entry (TOE) | Replacing | Use Status | Parent System | Service | Location | Physical Inventory Date | Local Identifier | Owining Station Number | Invest. Category | Fund | Fund Control Point | Budget Object Code | Standard General Ledger | Administration Office | Equity Account | ||
| 76000 | HP | HP ZBOOK 17 | CND3370SJ1 | 7021-440002 | 3 | COMPUTER, LAPTOP | 78L | IT COMPUTER LAPTOP | 116-S50031 | PURCHASED | ALL POINTS LOGISTICS | 1537.65 | 6/5/15 | 6/6/19 | Consolidated Procurement | NX | IN USE | IT OPERATIONS | 501 | NOT CAPITALIZED/ACCOUNTABLE | AMAFIT | 4406 | 3136 | 1751 | 04 | 3210 |
Template Revision History
| Template Revision History | |||
| Date | Version | Description | Author |
| Place latest revisions at top of table. Delete this table before distributing document. |
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