RFI SSNR Analysis 2.0.docx

Department of Veterans Affairs (VA) Technical and Business Management Support for Social Security Number (SSN) Reduction Analysis and Administration Request for Information (RFI)

1. Introduction This Request for Information (RFI) is issued for information and planning purposes only and does not constitute a solicitation nor does it restrict the government as to the ultimate acquisition approach. In accordance with Federal Acquisition Regulation 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

The purpose of this RFI is to identify qualified vendors, who are able to meet Department of Veterans Affairs (VA) requirements for Office of Information and Technology (OIT) Software Products Management (SPM) Technical and Business Management Support for Social Security Number (SSN) Reduction Analysis and Administration. Accordingly, this RFI constitutes neither a Request for Quote, Request for Proposal (RFP), nor a guarantee that one will be issued by the Government in the future; furthermore, it does not commit the Government to contract for any services described herein. Any contract/order that might be awarded based on information received or derived from this market research will be the outcome of the competitive process. The purpose of this RFI is to obtain market information on capable sources of supply, industry best practices, and input specific to the information provided. The Government is not responsible for any cost incurred by industry in furnishing this information. All costs associated with responding to this RFI will be solely at the interested vendor's expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. Any information submitted by respondents to this RFI is strictly voluntary. All submissions will become Government property and will not be returned. Interested vendors are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response.

The North American Industry Classification System (NAICS) for this requirement is 541519.

Requirement:

The Department of Veterans Affairs (VA), Office of Information and Technology (OIT) Software Products Management (SPM) strives to design, deliver, maintain, and harden software assets across VA through portfolios including Corporate Services, Health Services, Benefits and Memorials, and Financial Technology. SPM strives to continually increase efficiency, reduce technical debt, and modernize offerings to support VA’s priorities and enhance the Veteran experience. The SSN Fraud Prevention Act of 2017 requires all Social Security Numbers currently used as identifiers or authenticators be eliminated from all VA documents and files for all electronic and information technology procured, used, maintained, or developed by the VA. Fulfillment of the Technical and Business Management Support for SSN Reduction Analysis and Administration is required to adhere to the Federal Law and avoid being in violation of the SSN Fraud Prevention Act, by removing social security numbers from all products and systems, with minimal exception.

1. RFI Response Instructions

NOTE: The capability package must be clear, concise, and complete. VA is under no obligation to provide feedback to the company, or to contact the company for clarification of any information submitted in response to this RFI.

Provide the following information:

1. Provide Company Information:

1. Company Name

1. CAGE/UEI Number under which the company is registered in SAM.gov

1. Company Address

1. Point of contact name

1. Telephone number

1. Email address

1. For small business concerns, indicate whether at least 50 percent of the total amount paid by the Government will be paid to firms that are similarly situated.

1. Company Business Size and Status for NAICS (541519).

1. Brief summary describing your company’s technical approach to meeting the requirements, to include;

1. List any existing contracting vehicles you have with the VA that you would recommend for this requirement.

1. Does the draft PWS provide sufficient detail to describe the technical and functional requirements that encompass the requirement? If “NO”, please provide your technical and functional comments/recommendations/questions on elements of the draft outline that may contribute to a more accurate proposal submission and efficient, cost-effective effort.

1. What additional information would be needed to provide a firm-fixed-price quote for each item/task?

1. Your company’s intent and ability to meet the set aside requirement in accordance with VAAR 852.219-73 (JAN 2023) (DEVIATION) VA Notice of Total Set-Aside for Certified SDVOSB and 13 CFR §125.6, which states the contractor will not pay more than 50 percent of the amount paid by the Government to it to firms that are not SDVOSBs. Your response shall include information as to available personnel and financial resources; full names of proposed team members and the PWS requirements planned to be subcontracted to them, which must include the prime planned percentage or the names of the potential team members that may be used to fulfill the set aside requirement.

Responses to this RFI shall be submitted electronically by 3:00 PM Eastern Standard Time, May 3, 2024 via email the Technology Acquisition Center (TAC) point of contact, Contract Specialist, Mario Awad at Mario.Awad@va.gov and Contracting Officer, Kathryn Pantages at Kathryn.Pantages@va.gov.

Note: Please do not wait until the last minute to submit your responses. To avoid submission of late responses, we recommend the transmission of your response file 24 hours prior to the required response due date and time. Please be advised that timeliness is determined by the date and time an Offeror’s response is received by the Government not when an Offeror attempted transmission. Offerors are encouraged to review and ensure that sufficient bandwidth is available on their end of the transmission.

All responsible sources may submit a response in accordance with the following:

All proprietary/company confidential material shall be clearly marked on every page that contains such.

No more than 10 pages (excluding transmittal page)

VA will not be able to grant any extensions to this RFI.

See attached document: PWS - Draft.