36C10B24Q0224.docx

Special Notice Special Notice

GENERAL INFORMATION

Technology Acquisition Center

23 Christopher Way Eatontown NJ 07724

POINT OF CONTACT*

Contract Specialist Steven Baum steven.baum@va.gov

Stefanie Apple, stefanie.applegate@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

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DESCRIPTION

See attached document: Draft PWS - DMM EHRM.

Department of Veterans Affairs (VA), Office of Information & Technology (OI&T), Request for Information (RFI) 36C10B24Q0224;

Data Migration Management (DMM) for Electronic Health Records Management (EHRM) Support Services

This is a Request for Information (RFI) only. Do not submit a proposal. This RFI is for planning purposes only and shall not be considered an Invitation for Bid, Request for Quotation or a Request for Proposal. There is no obligation on the part of the Government to acquire any products or services described in this RFI. Your response to this RFI will be treated only as information for the Government to consider. You will not be entitled to payment for direct or indirect costs that you incur in responding to this RFI.

This request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort. The information provided may be used by the Department of Veterans Affairs (VA) in developing its acquisition strategy. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. The Government will not pay for the information submitted in response to this RFI.

Background: The VA anticipates a requirement for data migration and syndication services and to educate staff on data and uses of data. Support is needed for all aspects of managing the environment including networks, databases, operating systems, cloud functions, and code development for various applications.

The mission of the Department of Veterans Affairs (VA), Office of Information & Technology (OI&T), Electronic Health Record Modernization Integration Office (EHRMIO) and Data Analytic (DA) is to provide high quality, effective, and efficient Information Technology IT and data management services to those responsible for providing care to the Veterans at the point-of-care as well as throughout all the points of the Veterans’ health care in an effective, timely and compassionate manner.

VA depends on Information Management/Information Technology (IM/IT) systems to meet mission goals. VA has been aggregating data nationwide for more than 14 years.

The software to perform this activity is called VX130 (Veterans Health Information Systems and Technology Architecture (VistA) extract for 130 VAMC’s), this software has been modified extensively to assist in VA modernization.

VA announced its decision in 2018 to replace their current Electronic Health Record (EHR) system, the Veterans Information Systems and Technology Architecture (VistA), with the Oracle Health Millennium solution being deployed by the Department of Defense (DoD). The goal of this initiative is to leverage an existing commercial solution to achieve interoperability within VA, DoD and with community care providers. VA’s adoption of the same EHR system as DoD will ultimately result in all patient data residing in one common system. This will enable seamless care between the Departments without the necessity of manual and electronic exchange of information and without the need for reconciliation of data between two separate systems. To accomplish this, all relevant VA/VistA data must be continuously moved into the Oracle Health environment, specifically within the HealtheIntent platform. This is being accomplished by using the VX130 software, a process VA currently uses to load data into the VX130 Cache Object Database and pushed into the Corporate Data Warehouse (CDW). Data must be constantly streamed and synchronized with the Oracle Health Data Center system.

This remote system is a replica of the aggregated VX130 extracted VistA data in Intersystems Cache Object Database format. There can be other data pulls that go directly into Oracle Health via queries that are run then ingested into the Oracle Health Millennium EHR.

VX130 is used to deliver VistA data to Oracle Health via a historic load of selected data domains and then utilize a transactional feed of updates for additional data domains.

After an initial historic load of past data is accomplished, the VX130 transactional feed will “funnel” data from the entire VistA nationwide system into a single point in near real time. As data is being accumulated, a Caché/IRIS “Mirror” will channel the data into a secondary server that will be housed in the Oracle Health Data Center. This process will continue until all VistA data is fully migrated to the Oracle Health HealtheIntent platform.

As the VA migrates to the Oracle Health EHR (Millennium), data is written back to the VA. This process is now referred to as Data Syndication. Data is expected to be coming back to VA in a variety of formats such as; but not limited to Text files, FHIR, HL7 and Relational Database structures. The syndicated data will be merged with VistA and other VA data so that enterprise level reports can still be run. The data from Oracle Health is in the Millennium (Oracle Health EHR) data structures and are not the same as VistA. This incongruity requires work to make the data homogenous where possible and to map and list fields that have no counterparts. The combined data is then dispersed as needed to other VA applications and can be merged with other data sources. Some or all of the current architecture could be moved to the cloud.

Performance and storage will need to be maintained at acceptable levels as any move takes place and will represent tasks that need to be performed as part of this work.

Syndication of data is an essential requirement for continuity of Veterans Health Administration (VHA) reporting, analytics, and decision support. The primary strategy for EHRM data syndication is extraction of new data out of Oracle Health, delivery of data to a central location, and distribution of data to necessary VA systems for reporting, applications, and analytics.

The anticipated scope of the Performance Work Statement (PWS) shall include the following:

- EHRM Data Syndication Enterprise Architecture and Data Services & Support

- EHRM Data Migration Enterprise Architecture Services & Support

- EHRM Data Integration Enterprise Architecture and Data Services & Support

- EHRM Data Mapping and Curation On Premise and In Cloud

- Data Migration Iris System Management Operational Tasks

- Data Migration Iris Development Tasks

- Storage Administration

- Network Administration

- Windows Administration

- Linux Administration

- .NET Development

- Data Backups

- Data Quality Checks IRIS and VistA

- Disaster Recovery

- Cloud Architecture and Data Integration

- Data Documentation

- Authority To Operate (ATO) and Authority To Connect (ATC) Support Services (Optional Task)

- Data Migration Support for Concept Search for Structured and Unstructured Data

– Natural Language Processing (NLP) (Optional Task) It is requested that all companies interested in participating in this effort please note their interest and submit responses to the items listed below.

If interested please provide/respond to the following:

1. Indicate whether you are a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a Veteran-Owned Small Business (VOSB), or another type of small business not veteran related, and if so under which North American Industry Classification System (NAICS) Code(s) are you considered a Small Business (as stated in the System for Award Management (SAM) Database).

2. Provide any questions/concerns/comments on the Draft PWS.

3. Provide a capability statement describing your company’s ability to meet the requirements in the attached draft PWS. This shall include relevant, applicable references to examples of previous work or solution implementations, and/or organizational experience that relates to this requirement. The capability statement shall be limited to five (5) pages and no more than five (5) megabytes (MB). RFI submissions shall be provided to the points of contact (POC) identified in this posting no later than March 8, 2024, 12:00PM ET.

Instructions for Submitting Questions and the RFI Response:

The VA Technology Acquisition Center POCs for this RFI are Contract Specialist Steven Baum and Contracting Officer Stefanie Applegate. Submit any questions to this RFI directly to Steven Baum at steven.baum@va.gov, with a CC to Stefanie Applegate at stefanie.applegate@va.gov.

RFI responses are to be submitted directly to Steven Baum by March 8, 2024, 12:00PM ET. Submissions shall be less than 5MB and shall be no more than five

(5) pages in length.

Attachments:

0001 – Draft Performance Work Statement

Special Notice