36C10B20Q0264-0001002.pdf

No. Reference:

Section

Para. Page

Question Response

1 RFQ section 4.3

2 35 The paragraph states that 4 trips will take place during the base and each option period. Is this 4 trips total per year or 4 trips for each location per year?

4 trips total per year.

2 RFQ section 4.3

2 35 The paragraph states “Travel is anticipated to Salt Lake City, UT;

Nashville, TN; Washington, D.C.;

with the potential for other training locations throughout the U.S.” Can the government please provide the total number of possible locations as well as the number of trips to each location? If not, will the Government please provide a NTE travel plug per period?

Training locations are limited to the SLC, Nashville, and DC. The only other potential travel would be to provide representation at a conference if needed. Travel is limited to no more than 4 trips total per year.

3 B.4 N/A 8-29 Each CLIN to be priced states “This CLIN includes all tasks, labor and travel required for the successful completion of the services detailed in PWS...” Will the government please clarify how bidders should allocate travel dollars across these CLINs?

Travel is to be rolled up into any/all FFP CLINs at the bidder’s discretion. .

4 Attachment

Would the government please clarify if the BAA attachment needs to be submitted at the time of proposal submission?

Yes, at the time of Proposal submission

5 PWS Task and Deliverables Par 5.4

5.4 37 Will the government be providing the current version of the ICD or will this need to be created or updated in July 2020?

All documentation will be provided and current through the end of the existing bridge contract period.

Updates following that period will be the responsibility of the contractor.

6 PWS Task and Deliverables par 5.4

5.4 37 Will the government be providing the current version of the DoD/VA data dictionary or will this need to be created or updated in July 2020?

All documentation will be provided and current through the end of the existing bridge contract period.

Updates following that period will be the responsibility of the contractor.

7 PWS Task and Deliverables para 5.5

5.5 37 Table of Clinical Domains of Interest;

can the government confirm that the creation of this table will be created with government input as an iterative process with the examples provided as some expected areas of interest that

All current documentation will be provided, and the ongoing documentation of data source integration is part of the iterative maturation of the project.

Para. Page

Question Response will be determined post conversion and data limitation review?

8 General NA NA Has the government determined specific milestones for data conversion deliverables, or will that be a contractor proposed item?

They are to be proposed as part of the PMP

9 General NA NA Will the government please clarify if the current data being deidentified to assure low volume counts are not traceable to an individual?

This question is not relevant to the requirements listed in the PWS, data deidentification is concurrent with VHA/CDW governance practice.

10 Attachment B

B5a 63-64 Will the government please clarify if the current environment planned to be hosted in a cloud environment?

There may be a future state where the environment moves to a cloud environment, but that tasking is not part of this requirement.

11 PWS 3.0

SOW

3.0 34 Reference data sources; will the government be providing data SMEs to support conversion efforts around data mapping? Or is the contractor solely responsible for that task?

This is the responsibility of the contractor. There is consultation available through the VINCI OMOP team, however conversion and mapping efforts are the responsibility of the contractor.

12 General NA NA Can the government please provide the number of FTEs performing these functions currently?

8 – 12 depending on requirements.

13 Deliverables Table 0005+

B.4 8-29 Can the government please confirm that this effort is to convert data assets into the OMOP CDM for both the VA and the DoD and if so, can the government describe the current status of conversion?

This effort is for the sustainment of the currently operational DaVINCI data source with the continued ingestion and conversion of DoD/VHA data into the combined OMOP CDM including all QA and required activities as listed in the

PWS. .

14 OHDSI Tool use

5.3 - 5.6

Can the government please confirm what OHDSI tools are currently installed/being used to support OMOP efforts and for how many users?

OHDSI tools have not been implemented due to security issues with the VINCI firewall and the OMOP VINCI/ DaVINCI efforts.

15 General

For the base year, does the government have a priority list of data feed conversions?

Yes, documentation shows current efforts and proposed ingestions of data for continued sustainment.

16 General

Can the government please clarify to what extent the DoD/VA intends to leverage their existing CDM?

Fully, this is a sustainment effort not a new build. We have a functioning combined CDM that is

Para. Page

Question Response continually updated and grown as an iterative process.

17 Performance Metrics

Given the usability of data that should come from this effort, will the government please clarify what metrics will be used to evaluate success of the program itself?

The metrics used to evaluate this are built into the completion of each of the assigned taskings. Success of the overall program is proven in the functionality of the combined dataset in supporting user requests.

18 RFQ section 3.0

Of the existing data sources (MDR, HSDW, PI-EDW, and CDW) in 3.0, Will the government please identify the status of each data sources in the conversion to the OMOP CDM?

All the existing sources have been used intermittently in the conversion of the DoD/VHA data to the combined OMOP CDM.

19 RFQ section 3.0

Given the EHRM (Cerner) delays, will the government please consider an optional task for the Cerner PI-EDW conversion?

No. Our project is independent of the Cerner implementation

20 Section E.12

Would the government please grant an extension on page count from 10 pages to 20 pages.

Page count for Technical has been increased to a maximum of 15 pages

21 SF1449 Would the government please provide an extension on the due date of the proposal from May 18th to May 25th.

Extension granted for 2 additional business days, from 12PM EST on May 18th to 12PM EST on May 20th.