36C10B18R2766-001.docx

FedBizOpps Combined Synopsis/Solicitation Notice

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SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

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DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

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NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

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AGENCY CONTACT'S EMAIL

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EMAIL DESCRIPTION

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COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 D TAC-18-48603 - New Cross Connect - Follow on

07724 36C10B18R2766

N

517312 Department of Veterans Affairs Technology Acquisition Center

23 Christopher Way Eatontown NJ 07724 Samantha Fletcher samantha.fletcher@va.gov

This is a combined Synopsis/Solicitation for Commercial services in accordance with Federal Acquisition Regulations (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Proposal (RFP); the number is 36C10B18R2766.

The Department of Veterans Affairs (VA), Office of Acquisition Operations, Technology Acquisition Center (TAC), located at 23 Christopher Way, Eatontown, NJ 07724 intends to award a Firm-Fixed-Priced (FFP) contract to Zayo, LLC for Cross Connections at the Region 1 Data Center Facility in Englewood, CO. The period of performance shall consist of a 12-month base period, four 12-month option periods and an Optional Task. The Performance Work Statement (PWS) set forth below and the Government’s terms and conditions represent the Government’s requirements that an Offeror must meet.

The North American Industrial Classification (NAICS) for this effort is 517110.

Type of Contract: Firm-Fixed-Price

CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

Department of Veterans Affairs Office of Acquisition Operations Technology Acquisition Center 23 Christopher Way Eatontown, New Jersey 07724

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with VAAR Clause 852.232.72, Electronic Submission of Payment Requests.

3. INVOICES AND INSTRUCTIONS: Invoices shall be submitted in arrears Upon Deliverable Receipt. The purchase order number and period of performance must be reflected on invoices or they will be rejected for non-compliance. Submitted invoices must not contain any taxes (Federal/State/Local). Upon completion of the POP and the final invoices are paid, the Contractor must notify the COR and the Contracting Officer so the purchase order/contract can be closed out.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

NOTE: Offerors are instructed to complete and submit Section B/Price Schedule with their proposal. Offerors are cautioned that alterations to the line items as specified below will not be accepted, and will render proposals unacceptable. All questions shall be directed to the Contract Specialist, Samantha Fletcher, Samantha.fletcher@va.gov , (732) 440-99652, and Contracting Officer, Brett Schwerin, brett.schwerin@va.gov, (732) 440-9757, prior to the closing date and time specified in the RFP.

Base Period

Price Total

Due ten (10) days after contract award.

Period of Performance is 12 months from April 16, 2018 to April 15, 2019.

Part No. NET-XCONN-POTS

Delivery shall be in accordance with the PWS.

Part No. NET-XCONN-FIBER

Delivery shall be in accordance with the PWS.

Part No. NET-XCONN-CAT5E

Delivery shall be in accordance with the PWS.

Period of Performance is 12 months from April 16, 2018 to April 15, 2019.

Due upon delivery of each deliverable in accordance with (IAW) PWS

Electronic submission to: VA PM, COR, CO.

Period of Performance is from August 1, 2017 through April 15, 2018.

Option Period 1

This 12-month option may be exercised by the Contracting Officer in accordance with FAR 52.217-9 “Option to Extend the Term of the Contract.” No work shall commence unless and until a formal modification has been issued by the Contracting Officer. If exercised, Option Period 1 shall begin immediately upon expiration of the Base Period.

Price Total

Period of Performance is 12 months from exercise of option.

Part No. NET-XCONN-POTS

Delivery shall be in accordance with the PWS.

Part No. NET-XCONN-FIBER

Delivery shall be in accordance with the PWS.

Part No. NET-XCONN-CAT5E

Delivery shall be in accordance with the PWS.

Period of Performance is 12 months from exercise of option.

Due upon delivery of each deliverable in accordance with (IAW) PWS

Electronic submission to: VA PM, COR, CO.

Option Period 2

This 12-month option may be exercised by the Contracting Officer in accordance with FAR 52.217-9 “Option to Extend the Term of the Contract.” No work shall commence unless and until a formal modification has been issued by the Contracting Officer. If exercised, Option Period 1 shall begin immediately upon expiration of the Base Period.

Price Total

Part No. NET-XCONN-POTS

Delivery shall be in accordance with the PWS.

Part No. NET-XCONN-FIBER

Delivery shall be in accordance with the PWS.

Part No. NET-XCONN-CAT5E

Delivery shall be in accordance with the PWS.

Period of Performance is 12 months from exercise of option.

Due upon delivery of each deliverable in accordance with (IAW) PWS

Electronic submission to: VA PM, COR, CO.

Option Period 3

This 12-month option may be exercised by the Contracting Officer in accordance with FAR 52.217-9 “Option to Extend the Term of the Contract.” No work shall commence unless and until a formal modification has been issued by the Contracting Officer. If exercised, Option Period 1 shall begin immediately upon expiration of the Base Period.

Price Total

Part No. NET-XCONN-POTS

Delivery shall be in accordance with the PWS.

Part No. NET-XCONN-FIBER

Delivery shall be in accordance with the PWS.

Part No. NET-XCONN-CAT5E

Delivery shall be in accordance with the PWS.

Period of Performance is 12 months from exercise of option.

Due upon delivery of each deliverable in accordance with (IAW) PWS

Electronic submission to: VA PM, COR, CO.

Option Period 3

This 12-month option may be exercised by the Contracting Officer in accordance with FAR 52.217-9 “Option to Extend the Term of the Contract.” No work shall commence unless and until a formal modification has been issued by the Contracting Officer. If exercised, Option Period 1 shall begin immediately upon expiration of the Base Period.

Price Total

Part No. NET-XCONN-POTS

Delivery shall be in accordance with the PWS.

Part No. NET-XCONN-FIBER

Delivery shall be in accordance with the PWS.

Part No. NET-XCONN-CAT5E

Delivery shall be in accordance with the PWS.

Period of Performance is 12 months from exercise of option.

Due upon delivery of each deliverable in accordance with (IAW) PWS

Electronic submission to: VA PM, COR, CO.

Option Period 4

This 12-month option may be exercised by the Contracting Officer in accordance with FAR 52.217-9 “Option to Extend the Term of the Contract.” No work shall commence unless and until a formal modification has been issued by the Contracting Officer. If exercised, Option Period 1 shall begin immediately upon expiration of the Base Period.

Price Total

Part No. NET-XCONN-POTS

Delivery shall be in accordance with the PWS.

Part No. NET-XCONN-FIBER

Delivery shall be in accordance with the PWS.

Part No. NET-XCONN-CAT5E

Delivery shall be in accordance with the PWS.

Period of Performance is 12 months from exercise of option.

Due upon delivery of each deliverable in accordance with (IAW) PWS

Electronic submission to: VA PM, COR, CO.

Optional Task 1 – IAW PWS Section 5.2.2

This Optional Task may be exercised at any time and from time to time during the base or option periods in accordance with FAR 52.217-7, Option for increased quantity-separately priced line item. Work shall not commence until, or unless, a formal modification is issued by the Contracting Officer.

Price Total

NET-XCONN-POTS

This optional task may be exercised in accordance with FAR 52.217-7 – Option for Increased Quantity – Separately Priced Line Item at any time and from time to time up to a maximum of 10.

The PoP is 12 months from exercise of optional task.

NET-XCONN-FIBER

This optional task may be exercised in accordance with FAR 52.217-7 – Option for Increased Quantity – Separately Priced Line Item at any time and from time to time up to a maximum of 25.

The PoP is 12 months from exercise of optional task.

NET-XCONN-COPPER CAT 5e-6/A This optional task may be exercised in accordance with FAR 52.217-7 – Option for Increased Quantity – Separately Priced Line Item at any time and from time to time up to a maximum of 15.

The PoP is 12 months from exercise of optional task.

PERFORMANCE WORK STATEMENT

DEPARTMENT OF VETERANS AFFAIRS

Office of Information & Technology

Region 1 – Denver Regional Data Center Circuit Extension Service

Date: 02/28/2018

TAC-18-48603

1.0 BACKGROUND

The Department of Veterans Affairs (VA), Office of Information & Technology (OI&T), Region 1 Data Center is located in Englewood CO. The Region 1 data center houses VA-owned information technology equipment in a leased 2,100 square feet caged area within a Data Center Facility designed for collocated and managed IT services. Under the lease contract the lessor provides the caged data center floor space, Telecom/Network Connectivity, Facility Security, and Operations Support. This acquisition is for continued support of the existing network extensions (cross connects) and support of any new cross connects should they be installed during the term of this contract.

2.0 APPLICABLE DOCUMENTS

In the performance of the tasks associated with this Performance Work Statement, the Contractor shall comply with the following:

1. 10 U.S.C. § 2224, "Defense Information Assurance Program"

2. 5 U.S.C. § 552a, as amended, “The Privacy Act of 1974”

3. 42 U.S.C. § 2000d “Title VI of the Civil Rights Act of 1964”

4. Department of Veterans Affairs (VA) Directive 0710, “Personnel Suitability and Security Program,” May 18, 2007

5. VA Directive 6102, “Internet/Intranet Services,” July 15, 2008

6. 36 C.F.R. Part 1194 “Electronic and Information Technology Accessibility Standards,” July 1, 2003

7. An Introductory Resource Guide for Implementing the Health Insurance Portability and Accountability Act (HIPAA) Security Rule, October 2008

8. Homeland Security Presidential Directive (12) (HSPD-12), August 27, 2004

9. VA Directive 6500, “Information Security Program,” August 4, 2006

10. VA Handbook 6500, “Risk Management Framework for VA Information Systems – Tier 3: VA Information Security Program,” September 20, 2012

11. VA Handbook 6500.1, “Electronic Media Sanitization,” March 22, 2010

12. VA Handbook 6500.2, “Management of Security and Privacy Incidents,” June 17, 2008.

13. VA Handbook 6500.3, “Certification and Accreditation of VA Information Systems,” November 24, 2008.

14. VA Handbook, 6500.5, Incorporating Security and Privacy in System Development Lifecycle.

15. VA Handbook 6500.6, “Contract Security,” March 12, 2010

16. National Institute Standards and Technology (NIST) Special Publications

17. VA Directive 6300, Records and Information Management, February 26, 2009

18. VA Handbook, 6300.1, Records Management Procedures, March 24, 2010

19. GAO-12-620R GAO's Work Related to the Interim Crosscutting Priority Goals under the GPRA Modernization Act, dated May 31,2012.

3.0 SCOPE OF WORK

The Contractor shall provide and implement telephone and data extension services, as described in Section 5.0 of this Performance Work Statement (PWS) to the VA Regional Data Center (RDC) located in Englewood, CO. The Contractor shall provide all labor, management, tools, material, and equipment to perform the requirements in this PWS.

4.0 PERFORMANCE DETAILS

4.1 PERFORMANCE PERIOD

This effort shall be issued on a Firm-Fixed-Price (FFP) basis. The period of performance shall be a 12-month base period with four 12-month option periods.

4.2 PLACE OF PERFORMANCE

This effort shall be performed at the VA RDC located in Englewood, CO.

4.3 TRAVEL

No travel is authorized or required for the performance of this PWS.

5.0 SPECIFIC TASKS AND DELIVERABLES

The Contractor shall perform the following:

5.1 MEETING REQUIREMENT

For successful management and contract surveillance, the following meeting and review are required.

5.1.1 KICKOFF MEETING

The Contractor shall hold a kickoff meeting within 10 days after contract award. At a minimum, the Contractor shall present, for review and approval by the Government, the Points of Contact for this effort, address any contractual concerns, and identify to the VA Program Manager (VA PM). Dates, locations (virtual), and agenda shall be specified at least five (5) calendar days prior to the meeting. The CO and Contracting Officer’s Representative (COR) shall be invited at a minimum.

5.2 VOICE AND DATA CONNECTION

The Contractor shall continue to provide service connection from the building utility demarcation point to the VA datacenter equipment cage. The Contractor shall not be responsible for the service connections from the VA datacenter equipment cage to the VA equipment located within the building. The service connection shall provide service connectivity for any of the following transmission connection types:

1. POTS (Plain Old Telephone Service)

2. PRI (Primary Rate ISDN) service shall be delivered over T-1 format

3. Broadband service either DSL (Digital Subscriber Line) or Broadband TV cable

4. Data transport circuits (Digital Signal DS0 up to Optical Carrier OC768)

5. Metro E Service, metropolitan-area Ethernet, Ethernet MAN, or metro Ethernet network (MOE)

The service connection descriptions and quantities are provided below:

Base Period:

Option Period One: This option may be exercised in accordance with FAR 52.217-9, Options to Extend the Term of the Contract (MAR 2000). Work shall not commence until, or unless, a formal modification is issued by the Contracting Officer.

Option Period Two: This option may be exercised in accordance with FAR 52.217-9, Options to Extend the Term of the Contract (MAR 2000). Work shall not commence until, or unless, a formal modification is issued by the Contracting Officer.

Option Period Three: This option may be exercised in accordance with FAR 52.217-9, Options to Extend the Term of the Contract (MAR 2000). Work shall not commence until, or unless, a formal modification is issued by the Contracting Officer.

Option Period Four: This option may be exercised in accordance with FAR 52.217-9, Options to Extend the Term of the Contract (MAR 2000). Work shall not commence until, or unless, a formal modification is issued by the Contracting Officer.

Optional Task 1: This Optional Task may be exercised at any time and from time to time during the base or option periods in accordance with FAR 52.217-7, Option for increased quantity-separately priced line item. Work shall not commence until, or unless, a formal modification is issued by the Contracting Officer.

This optional task may be exercised in accordance with FAR 52.217-7 – Option for Increased Quantity – Separately Priced Line Item at any time and from time to time up to a maximum of 10.

This optional task may be exercised in accordance with FAR 52.217-7 – Option for Increased Quantity – Separately Priced Line Item at any time and from time to time up to a maximum of 25.

This optional task may be exercised in accordance with FAR 52.217-7 – Option for Increased Quantity – Separately Priced Line Item at any time and from time to time up to a maximum of 15.

2. NOTIFICATION OF MAINTENANCE

If maintenance of the service is required, the Contractor shall notify VA within three (3) days of the maintenance window and describe in detail how long and to what level degraded service is to be expected. The Contractor shall obtain approval in advance from the appropriate VA POC as identified by COR before scheduled maintenance occurs. The service shall not be considered to be unavailable for any outage that results from any maintenance performed by the Contractor as defined by the following three exceptions:

1. When VA is notified at least 14 days in advance of outage or service degradation;

2. When during an approved installation or de-installation period; and

3. When troubleshooting is required beyond the demarcation point or Network Interface (NI) not caused by the Contractor.

2. ADDITIONAL VOICE AND DATA CONNECTION (OPTIONAL TASKS (Base + Option Periods))

Throughout the period of performance of this contact, the Contractor may be required to provide additional services to cross connections that may be added from the building utility demarcation point to the VA datacenter equipment cage. The Best Estimated Quantity (BEQ) for additional service connections shall not exceed the following:

The BEQ represents the estimated total quantity for the contract period or performance. This estimate is not a representation that the estimated quantity will be required or ordered, or that conditions affecting requirements will be stable or normal. The BEQ is based upon historical and projected future use of cross connects.

5.2.2 THROUGHPUT

Throughput is defined as effective Bandwidth Rate or speeds up to 10 Gigabits based on the current and future WAN technologies for transportation of data over long haul distances required by the Government at the time of this writing. Throughput excludes Ethernet frames that are not delivered due to factors unrelated to Contractor's Service. The Contractor shall confirm and certify the throughput performance at the establishment of service as defined by the connection type outlined in section 5.3.

5.3 OPTION PERIODS

If the option period is exercised, the Contractor shall perform the tasks outlined in section 5.2.

6.0 GENERAL REQUIREMENTS

6.1 CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

Contractor Responsibilities:

1. The Contractor shall be responsible for the actions of all personnel providing services required within this PWS. In the event that damages arise from work performed by Contractor provided personnel, under the auspices of this contract, the Contractor shall be responsible for all resources necessary to remedy the incident.

6.2 METHOD AND DISTRIBUTION OF DELIVERABLES

The Contractor shall deliver documentation in electronic format, unless otherwise directed in Section B of the solicitation/contract. Acceptable electronic media include: MS Word 2000/2003/2007/2010, MS Excel 2000/2003/2007/2010, MS PowerPoint 2000/2003/2007/2010, MS Project 2000/2003/2007/2010, MS Access 2000/2003/2007/2010, MS Visio 2000/2002/2003/2007/2010, AutoCAD 2002/2004/2007/2010, and Adobe Postscript Data Format (PDF).

6.3 PERFORMANCE METRICS

The table below defines the Performance Standards and Acceptable Performance Levels for Objectives associated with this effort.

Services/products delivered were of desired quality Satisfactory or higher

A Performance Based Service Assessment Survey will be used in combination with the QASP to assist the Government in determining acceptable performance levels.

6.4 INFORMATION SECURITY CONSIDERATIONS

The Certification and Accreditation (C&A) requirements do not apply and a Security Accreditation Package is not required.

All VA sensitive information shall be protected at all times in accordance with local security field office System Security Plans (SSP’s) and Authority to Operate (ATO)’s for all systems/LAN’s accessed while performing the tasks detailed in this Product Description.

1. A prohibition on unauthorized disclosure: “Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA.” See VA handbook 6500.6, Appendix C, paragraph 3.a.

1. A requirement for data breach notification: Upon discovery of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access, the contractor/subcontractor shall immediately and simultaneously notify the COR, the designated ISO, and Privacy Officer for the contract. The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. See VA Handbook 6500.6, Appendix C, paragraph 6.a.

1. A requirement to pay liquidated damages in the event of a data breach: “In the event of a data breach or privacy incident involving SPI the contractor processes or maintains under this contract, the contractor shall be liable to VA for liquidated damages for a specified amount per affected individual to cover the cost of providing credit protection services to those individuals.” See VA handbook 6500.6, Appendix C, paragraph 7.a., 7.d.

1. A requirement for annual security/privacy awareness training: “Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall complete on an annual basis either: (i) the VA security/privacy awareness training (contains VA security/privacy requirements) within 1 week of the initiation of the contract, or (ii) security awareness training provided or arranged by the contractor that conforms to VA’s security/privacy requirements as delineated in the hard copy of the VA security awareness training provided to the contractor. If the contractor provides their own training that conforms to VA’s requirements, they will provide the COR or CO, a yearly report (due annually on the date of the contract initiation) stating that all applicable employees involved in the VA’s contract have received their annual security/privacy training that meets VA’s requirements and the total number of employees trained. See VA Handbook 6500.6, Appendix C, paragraph 9.

1. A requirement to sign VA’s Rules of Behavior: “Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall sign on annual basis an acknowledgement that they have read, understand, and agree to abide by VA’s Contractor Rules of Behavior which is attached to this contract.” See VA Handbook 6500.6, Appendix C, paragraph 9, Appendix D. Note: If a medical device vendor anticipates that the services under the contract will be performed by 10 or more individuals, the Contractor Rules of Behavior may be signed by the vendor’s designated representative. The contract must reflect by signing the Rules of Behavior on behalf of the vendor that the designated representative agrees to ensure that all such individuals review and understand the Contractor Rules of Behavior when accessing VA’s information and information systems.

SECTION 508

NOTICE OF THE FEDERAL ACCESSIBILITY LAW AFFECTING ALL ELECTRONIC AND INFORMATION TECHNOLOGY PROCUREMENTS

On August 7, 1998, Section 508 of the Rehabilitation Act of 1973 was amended to require that when Federal departments or agencies develop, procure, maintain, or use Electronic and Information Technology, that they shall ensure it allows Federal employees with disabilities to have access to and use of information and data that is comparable to the access to and use of information and data by other Federal employees. Section 508 required the Architectural and Transportation Barriers Compliance Board (Access Board) to publish standards setting forth a definition of electronic and information technology and the technical and functional criteria for such technology to comply with Section 508. These standards have been developed and published with an effective date of December 21, 2000. Federal departments and agencies shall develop all Electronic and Information Technology requirements to comply with the standards found in 36 CFR 1194.

Section 508 – Electronic and Information Technology (EIT) Standards:

The Section 508 standards established by the Architectural and Transportation Barriers Compliance Board (Access Board) are incorporated into, and made part of all VA orders, solicitations and purchase orders developed to procure Electronic and Information Technology (EIT). These standards are found in their entirety at: http://www.section508.gov and http://www.section508.gov/acquisition-regulations. A printed copy of the standards will be supplied upon request.

The Contractor shall comply with the technical standards as marked:

Equivalent Facilitation Alternatively, offerors may propose products and services that provide equivalent facilitation, pursuant to Section 508, subpart A, §1194.5. Such offerors will be considered to have provided equivalent facilitation when the proposed deliverables result in substantially equivalent or greater access to and use of information for those with disabilities.

Compatibility with Assistive Technology The Section 508 standards do not require the installation of specific accessibility-related software or the attachment of an assistive technology device. Section 508 requires that the EIT be compatible with such software and devices so that EIT can be accessible to and usable by individuals using assistive technology, including but not limited to screen readers, screen magnifiers, and speech recognition software.

Acceptance and Acceptance Testing

Deliverables resulting from this solicitation will be accepted based in part on satisfaction of the identified Section 508 standards’ requirements for accessibility and must include final test results demonstrating Section 508 compliance.

Deliverables should meet applicable accessibility requirements and should not adversely affect accessibility features of existing EIT technologies. The Government reserves the right to independently test for 508 Compliance before delivery. The Contractor shall be able to demonstrate 508 Compliance upon delivery.

Automated test tools and manual techniques are used in the VA Section 508 compliance assessment. Additional information concerning tools and resources can be found at http://www.section508.va.gov/section508/Resources.asp.

Deliverable:

A. Final Section 508 Compliance Test Results

8.0 SPECIAL CONSIDERATIONS:

Regarding Establishment of Services, no Contractor shall present themselves at any service delivery point (SDP) without prior approval from the FCIO or designated Point of Contact (POC) for that SDP. The FCIO or designated POC will be responsible for granting vendor access to the SDP demarcation point.

a. TRANSITION OF SERVICES AND LOCATIONS

i. In the event that the Contractor is not already the incumbent location service provider, the Contractor shall perform a site survey and coordinate with the VA facility. The Contractor shall have 10 calendar days to develop and deliver to the VA COR an Installation Plan and Cutover Plan including a listing of tasks identifying the installation and cutover approach. The Contractor shall not commence installation and cutover until the Contractor receives acceptance of the service installation and cutover plan from the VA COR. Deviations from the VA approved Transition Plan shall be coordinated with the VA COR prior to any work being accomplished in the affected area. The Contractor shall coordinate with the VA COR to ensure all circuits and services provided by the incumbent, under the prior contract, are disconnected/discontinued upon successful cutover. In the event that the contract award is made to the incumbent Contractor, no installation/cutover plan shall be required.

ii. No service shall be transitioned from the incumbent service provider to the awarded service provider without due consideration of incumbent’s contracted period of performance. No physical transition of services may be effected without VA COR approval.

iii. During the base period of performance of this contract and any option periods effected, the quantities and types of services and features will fluctuate routinely with regard to SDP activations/deactivations

b. INSTALLATION PLAN - The Installation Plan shall contain the following site specific information:

i. Description of equipment to be installed.

ii. Location of equipment to be installed including placement of equipment and floor plan.

iii. Installation schedule.

iv. Site Survey and Support Requirements – specific to the individual site. The Government will provide floor space for the installation of the Contractor’s owned and provided transmission equipment. The floor space shall be limited to accommodate Contractor-provided relay rack(s), 19 to 23 inches wide by 7 feet tall, as ceiling height permits at each designated demarcation. The Government will provide adequate wall space should the Contractor not require floor/rack space. The Government will provide electrical power and room environment for the installation of the Contractor equipment. When additional rack space, floor space, or wall space is required to support Government requirements, the Contractor shall coordinate with the VA Federal Chief Information Officer (FCIO) or designee. The Contractor shall provide a listing of all discrepancies that do not meet local electrical codes, seismic codes, and also identify Government deficiencies in regards to floor loading and environmental conditions to perform all requirements of individual Orders.

c. CUTOVER PLAN – The Cutover Plan shall contain the following information:

i. Support required.

ii. Actions and events for cutover.

iii. Contractor responsibilities.

iv. Incumbent Contractor responsibilities and expectations.

v. Government expectations.

vi. A back-out approach which restores service to its original state.

vii. Porting and retention of all existing telephone numbers.

viii. Letters of Authorization (LOA) for transfer of telephone numbers from incumbent LEC.

ix. Simultaneous operation of telecommunications services to minimize down time. The Contractor shall coordinate cut-over of telephone service with the VA COR and local technical contact to reduce down time.

d. BASELINE INVENTORY OF LINES AND CIRCUITS

i. The Contractor shall submit the baseline inventory data to the designated COR no later than 15 business days after the completion of the installation.

f. FINAL INVENTORY OF LINES AND CIRCUITS

i. 90 days prior to task order completion, the Contractor shall complete an inventory of all circuits. The inventory shall include the demarcation binding post assignments, the local and long haul circuit identification, the Network Interface (NI) location, and monthly recurring charges for each item in the inventory at each demarcation point for the location specified in the task order.

g ACCOUNT INFORMATION

i. The Contractor shall provide account information and will maintain the master list of circuits and inventory as well as the site locations.

ii. The Contractor shall provide the account information to include a mapping of account numbers to the corresponding SDP.

8.0 POINTS OF CONTACT:

VA Program Manager:

Will be Provided at Award

Contracting Officer’s Representative/Invoice Certifier:

Will be Provided at Award

Contracting Officer:

Name: Brett Schwerin Address: 23 Christopher Way, Eatontown, NJ 07724

Contract Specialist:

Name: Samantha Fletcher Address: 23 Christopher Way, Eatontown, NJ 07724

ADDENDUM A – ADDITIONAL VA REQUIREMENTS, CONSOLIDATED

A1.0 Cyber and Information Security Requirements for VA IT Services The Contractor shall ensure adequate LAN/Internet, data, information, and system security in accordance with VA standard operating procedures and standard PWS language, conditions, laws, and regulations. The Contractor’s firewall and web server shall meet or exceed VA minimum requirements for security. All VA data shall be protected behind an approved firewall. Any security violations or attempted violations shall be reported to the VA Program Manager and VA Information Security Officer as soon as possible. The Contractor shall follow all applicable VA policies and procedures governing information security, especially those that pertain to certification and accreditation.

Contractor supplied equipment, PCs of all types, equipment with hard drives, etc. for contract services must meet all security requirements that apply to Government Furnished Equipment (GFE) and Government Owned Equipment (GOE). Security Requirements include: a) VA Approved Encryption Software must be installed on all laptops or mobile devices before placed into operation, b) Bluetooth equipped devices are prohibited within VA; Bluetooth must be permanently disabled or removed from the device, c) VA approved anti-virus and firewall software, d) Equipment must meet all VA sanitization requirements and procedures before disposal. The COR, CO, the PM, and the Information Security Officer (ISO) must be notified and verify all security requirements have been adhered to.

Each documented initiative under this contract incorporates VA Handbook 6500.6, “Contract Security,” March 12, 2010 by reference as though fully set forth therein. The VA Handbook 6500.6, “Contract Security” shall also be included in every related agreement, contract or order. The VA Handbook 6500.6, Appendix C, is included in this document as Addendum B.

Training requirements: The Contractor shall complete all mandatory training courses on the current VA training site, the VA Talent Management System (TMS), and will be tracked therein. The TMS may be accessed at https://www.tms.va.gov. If you do not have a TMS profile, go to https://www.tms.va.gov and click on the “Create New User” link on the TMS to gain access.

Contractor employees shall complete a VA Systems Access Agreement if they are provided access privileges as an authorized user of the computer system of VA.

A2.0 VA Enterprise Architecture Compliance The applications, supplies, and services furnished under this contract must comply with One-VA Enterprise Architecture (EA), available at http://www.ea.oit.va.gov/index.asp in force at the time of issuance of this contract, including the Program Management Plan and VA's rules, standards, and guidelines in the Technical Reference Model/Standards Profile (TRMSP). VA reserves the right to assess contract deliverables for EA compliance prior to acceptance.

A2.1. VA Internet and Intranet Standards The Contractor shall adhere to and comply with VA Directive 6102 and VA Handbook 6102, Internet/Intranet Services, including applicable amendments and changes, if the Contractor’s work includes managing, maintaining, establishing and presenting information on VA’s Internet/Intranet Service Sites. This pertains, but is not limited to: creating announcements; collecting information; databases to be accessed, graphics and links to external sites.

Internet/Intranet Services Directive 6102 is posted at (copy and paste the following URL to browser): http://www1.va.gov/vapubs/viewPublication.asp?Pub_ID=409&FType=2 Internet/Intranet Services Handbook 6102 is posted at (copy and paste following URL to browser): http://www1.va.gov/vapubs/viewPublication.asp?Pub_ID=410&FType=2 A3.0 Notice of the Federal Accessibility Law Affecting All Electronic and Information Technology Procurements (Section 508) On August 7, 1998, Section 508 of the Rehabilitation Act of 1973 was amended to require that when Federal departments or agencies develop, procure, maintain, or use Electronic and Information Technology, that they shall ensure it allows Federal employees with disabilities to have access to and use of information and data that is comparable to the access to and use of information and data by other Federal employees. Section 508 required the Architectural and Transportation Barriers Compliance Board (Access Board) to publish standards setting forth a definition of electronic and information technology and the technical and functional criteria for such technology to comply with Section 508. These standards have been developed and published with an effective date of December 21, 2000. Federal departments and agencies shall develop all Electronic and Information Technology requirements to comply with the standards found in 36 CFR 1194.

A3.1. Section 508 – Electronic and Information Technology (EIT) Standards (Two standards listed below [§ 1194.31 Functional Performance Criteria and § 1194.41 Information, Documentation, and Support] always apply and should remain marked as “x”. The requiring activity should un-mark any of the other remaining standards below that do not apply to this effort.)

The Section 508 standards established by the Architectural and Transportation Barriers Compliance Board (Access Board) are incorporated into, and made part of all VA orders, solicitations and purchase orders developed to procure Electronic and Information Technology (EIT). These standards are found in their entirety at: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards/section-508-standards and http://www.section508.gov/content/learn/standards. A printed copy of the standards will be supplied upon request. The Contractor shall comply with the technical standards as marked:

§ 1194.21 Software applications and operating systems § 1194.22 Web-based intranet and internet information and applications § 1194.23 Telecommunications products § 1194.24 Video and multimedia products § 1194.25 Self contained, closed products § 1194.26 Desktop and portable computers § 1194.31 Functional Performance Criteria § 1194.41 Information, Documentation, and Support A3.2. Equivalent Facilitation Alternatively, offerors may propose products and services that provide equivalent facilitation, pursuant to Section 508, subpart A, §1194.5. Such offerors will be considered to have provided equivalent facilitation when the proposed deliverables result in substantially equivalent or greater access to and use of information for those with disabilities.

A3.3. Compatibility with Assistive Technology The Section 508 standards do not require the installation of specific accessibility-related software or the attachment of an assistive technology device. Section 508 requires that the EIT be compatible with such software and devices so that EIT can be accessible to and usable by individuals using assistive technology, including but not limited to screen readers, screen magnifiers, and speech recognition software.

A3.4. Acceptance and Acceptance Testing Deliverables resulting from this solicitation will be accepted based in part on satisfaction of the identified Section 508 standards’ requirements for accessibility and must include final test results demonstrating Section 508 compliance.

Deliverables should meet applicable accessibility requirements and should not adversely affect accessibility features of existing EIT technologies. The Government reserves the right to independently test for Section 508 Compliance before delivery. The Contractor shall be able to demonstrate Section 508 Compliance upon delivery.

Automated test tools and manual techniques are used in the VA Section 508 compliance assessment. Additional information concerning tools and resources can be found at http://www.section508.va.gov/section508/Resources.asp.

Deliverables:

A. Final Section 508 Compliance Test Results A4.0 Physical Security & Safety Requirements:

The Contractor and their personnel shall follow all VA policies, standard operating procedures, applicable laws and regulations while on VA property. Violations of VA regulations and policies may result in citation and disciplinary measures for persons violating the law.

1. The Contractor and their personnel shall wear visible identification at all times while they are on the premises.

2. VA does not provide parking spaces at the work site; the Contractor must obtain parking at the work site if needed. It is the responsibility of the Contractor to park in the appropriate designated parking areas. VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

3. Smoking is prohibited inside/outside any building other than the designated smoking areas.

4. Possession of weapons is prohibited.

5. The Contractor shall obtain all necessary licenses and/or permits required to perform the work, with the exception of software licenses that need to be procured from a Contractor or vendor in accordance with the requirements document. The Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

A5.0 Confidentiality and Non-Disclosure The Contractor shall follow all VA rules and regulations regarding information security to prevent disclosure of sensitive information to unauthorized individuals or organizations.

The Contractor may have access to Protected Health Information (PHI) and Electronic Protected Health Information (EPHI) that is subject to protection under the regulations issued by the Department of Health and Human Services, as mandated by the Health Insurance Portability and Accountability Act of 1996 (HIPAA); 45 CFR Parts 160 and 164, Subparts A and E, the Standards for Privacy of Individually Identifiable Health Information (“Privacy Rule”); and 45 CFR Parts 160 and 164, Subparts A and C, the Security Standard (“Security Rule”). Pursuant to the Privacy and Security Rules, the Contractor must agree in writing to certain mandatory provisions regarding the use and disclosure of PHI and EPHI.

1. The Contractor will have access to some privileged and confidential materials of VA. These printed and electronic documents are for internal use only, are not to be copied or released without permission, and remain the sole property of VA. Some of these materials are protected by the Privacy Act of 1974 (revised by PL 93-5791) and Title 38. Unauthorized disclosure of Privacy Act or Title 38 covered materials is a criminal offense.

2. The VA CO will be the sole authorized official to release in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. The Contractor shall release no information. Any request for information relating to this contract presented to the Contractor shall be submitted to the VA CO for response.

3. Contractor personnel recognize that in the performance of this effort, Contractor personnel may receive or have access to sensitive information, including information provided on a proprietary basis by carriers, equipment manufacturers and other private or public entities. Contractor personnel agree to safeguard such information and use the information exclusively in the performance of this contract. Contractor shall follow all VA rules and regulations regarding information security to prevent disclosure of sensitive information to unauthorized individuals or organizations as enumerated in this section and elsewhere in this Contract and its subparts and appendices.

4. Contractor shall limit access to the minimum number of personnel necessary for contract performance for all information considered sensitive or proprietary in nature. If the Contractor is uncertain of the sensitivity of any information obtained during the performance this contract, the Contractor has a responsibility to ask the VA CO.

5. Contractor shall train all of their employees involved in the performance of this contract on their roles and responsibilities for proper handling and nondisclosure of sensitive VA or proprietary information. Contractor personnel shall not engage in any other action, venture or employment wherein sensitive information shall be used for the profit of any party other than those furnishing the information. The sensitive information transferred, generated, transmitted, or stored herein is for VA benefit and ownership alone.

6. Contractor shall maintain physical security at all facilities housing the activities performed under this contract, including any Contractor facilities according to VA-approved guidelines and directives.