GS-03F-0151X-000.docx

Multifunction Copier Services 36C10B18Q3092

FedBizOpps Award Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

BASE NOTICE TYPE

ARCHIVE

DAYS AFTER THE AWARD DATE

RECOVERY ACT FUNDS

NAICS CODE

SET-ASIDE

CONTRACTING OFFICE

ADDRESS

DESCRIPTION

See Attachment

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

AWARD NUMBER

AWARD AMOUNT

LINE ITEM NUMBER

AWARD DATE (MM-DD-YYYY)

AWARDEE NAME

CONTRACTOR'S DUNS NUMBER

AWARDEE ADDRESS LINE 1

AWARDEE ADDRESS LINE 2

AWARDEE ADDRESS LINE 3

AWARDEE ADDRESS LINE 4

AWARDEE CITY

AWARDEE STATE

AWARDEE ZIP CODE

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

AWARD INFORMATION

ADDITIONAL INFORMATION

GENERAL INFORMATION

* = Required Field FedBizOpps Award Notice Rev. March 2010 W TAC-18-50896 - Multifunction Copier Services for WMC 07724 36C10B18Q3092 N 532420 Department of Veterans Affairs Technology Acquisition Center 23 Christopher Way Eatontown NJ 07724 William Freer- William.Freer@va.gov Peter Lewandowski- Peter.Lewandowski@va.gov

GS-03F-0151X 36C10B18F2881

427,944.60 08-30-2018

CARTRIDGE TECHNOLOGIES, INC.

556978807

15738 CRABBS BRANCH WAY

ROCKVILLE

MD

20855 William.Freer@va.gov William.Freer@va.gov

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

TBD

See Block 31C 36C10B18Q3092 William Freer, Contract Specialist 732-795-1063

4:00 PM EST- 8/27/18

Department of Veterans Affairs Technology Acquisition Center 23 Christopher Way Eatontown NJ 07724 X X N/A X See Delivery Schedule

Department of Veterans Affairs Technology Acquisition Center 23 Christopher Way Eatontown NJ 07724

TBD

Department of Veterans Affairs Technology Acquisition Center Financial Services Center PO Box 149971 Austin TX 78714-8971 See Section B Contract Type: Firm-Fixed-Price (FFP) Alternate POC: Peter Lewandowski Peter.Lewandowski@va.gov

PO# TBD

POP: 12 Months ARO and four 12-month option Periods.

This Request for Quotation is being issued on General Services Administration Schedule 36 as a small business set-aside.

X X Peter Lewandowski Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C10B Peter Lewandowski Department of Veterans Affairs Technology Acquisition Center 23 Christopher Way Eatontown NJ 07724

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Technology Acquisition Center Financial Services Center PO Box 149971 Austin TX 78714-8971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.1 GOVERNING LAW

Federal law and regulations, including the Federal Acquisition Regulations (“FAR”), shall govern this Order. Commercial license agreements may be made a part of this Contract but only if both parties expressly make them an addendum. If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of or have any effect whatsoever on the Order; this includes, but is not limited to, any agreement embedded in the computer software (clickwrap) or any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation (shrinkwrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, only those provisions addressing data rights regarding the Government’s use, duplication and disclosure of data (e.g., restricted computer software) are included and made a part of this Order, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated FAR clauses and the provisions of this Order.; those provisions in the commercial license agreement that do not address data rights regarding the Government’s use, duplication and disclosure of data shall not be included or made a part of the Order. Federal law and regulation, including without limitation, the Contract Disputes Act (41 U.S.C. §601-613), the Anti-Deficiency Act (31 U.S.C. §1341 et seq.), the Competition in Contracting Act (41 U.S.C. §2304), the Prompt Payment Act (31 U.S.C. §3901, et seq.) and FAR clauses 52.212-4, 52.227-14, 52.227-19 shall supersede, control and render ineffective any inconsistent, conflicting or duplicative provision in any commercial license agreement. In the event of conflict between this clause and any provision in the Order or the commercial license agreement or elsewhere, the terms of this clause shall prevail. Claims of patent or copyright infringement brought against the Government as a party shall be defended by the U.S. Department of Justice (DOJ). 28 U.S.C. § 516. At the discretion of DOJ, the Contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the Order must be made by order modification (Standard Form 30). Nothing in this Order or any commercial license agreement shall be construed as a waiver of sovereign immunity.

B.2 SOFTWARE LICENSE, MAINTENANCE AND TECHNICAL SUPPORT:

(4) Disabling Software Code. The Government requires delivery of computer software that does not contain any code that will, upon the occurrence or the nonoccurrence of any event, disable the software. Such code includes but is not limited to a computer virus, restrictive key, node lock, time-out or other function, whether implemented by electronic, mechanical, or other means, which limits or hinders the use or access to any computer software based on residency on a specific hardware configuration, frequency of duration of use, or other limiting criteria. If any such disabling code is present, the contractor agrees to indemnify the Government for all damages suffered as a result of a disabling caused by such code, and the contractor agrees to remove such code upon the Government’s request at no extra cost to the Government. Inability of the contractor to remove the disabling software code will be considered an inexcusable delay and a material breach of contract, and the Government may exercise its right to terminate for cause. In addition, the Government is permitted to remove the code as it deems appropriate and charge the Contractor for consideration for the time and effort expended in removing the code.

(5) Manuals and Publications. Upon Government request, the contractor shall furnish the most current version of the user manual and publications for all products/services provided under this contract or order at no cost.

B.3 PRICE/DELIVERY SCHEDULE

BASE PERIOD

QTY

UNIT

Period of Performance shall be from September 12, 2018 to September 11, 2019.

The cost of FFP Contract Line Item Number (CLIN) 0001 and Subcontract Line Item (SLIN) 0001AB shall be included and allocated to all priced CLINs.

Due three days after exercise of option.

Electronic submission to: VA Program Manager (PM), Contracting Officer’s Representative (COR).

Due the fifth day each month throughout the period of performance.

Electronic submission to: VA Program Manager (PM), Contracting Officer’s Representative (COR) and Contract Specialist (CS)

This FFP CLIN includes all travel, training, toner, staples, drum, waste container, training manuals, customer service/call center coverage, all disposal costs at contract conclusion, all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 4.2 and all its subparagraphs.

Period of Performance shall be from September 12, 2018 to September 11, 2019.

Due at time of installation of each copier IAW PWS Section 4.2.2 Electronic submission to: VA Program Manager (PM), COR, CS

The cost of FFP CLIN 0003 and SLIN 0003AA shall be included and allocated to all priced CLINs.

Due within 30 days of contract expiration or after device relocation.

On-site training in English shall take place within 5 days after installation at each site.

Due within five days of contract expiration or prior to device relocation.

Period of Performance shall be from September 12, 2018 to September 11, 2019.

Due semiannually within 15 business days after six months of usage.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS 5.8.

This option may be exercised from time to time in accordance with FAR 52.217-7 Option for Increased Quantity – Separately Priced Line Item Period of performance is from date option is exercised through the end of the base period.

This option may be exercised from time to time in accordance with FAR 52.217-7 Option for Increased Quantity – Separately Priced Line Item Due ten days after each relocated copier installation.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS 4.9. This CLIN shall be priced based on a 12-month period of performance. However, the price of the optional task, if exercised, will be prorated based on the date the optional task is exercised.

This option may be exercised in accordance with FAR 52.217-7 Option for Increased Quantity – Separately Priced Line Item Period of performance is from date option is exercised through the end of the base period.

OPTION PERIOD 1

QTY

UNIT

Period of Performance shall be from September 12, 2019 to September 11, 2020.

The cost of FFP Contract Line Item Number (CLIN) 1001 and Subcontract Line Item (SLIN) 1001AB shall be included and allocated to all priced CLINs.

Due three days after exercise of option.

Electronic submission to: VA Program Manager (PM), Contracting Officer’s Representative (COR).

Due the fifth day each month throughout the period of performance.

Electronic submission to: VA Program Manager (PM), Contracting Officer’s Representative (COR) and Contract Specialist (CS)

This FFP CLIN includes all travel, training, toner, staples, drum, waste container, training manuals, customer service/call center coverage, all disposal costs at contract conclusion, all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 4.2 and all its subparagraphs.

Period of Performance shall be from September 12, 2019 to September 11, 2020.

Due at time of installation of each copier IAW PWS Section 4.2.2 Electronic submission to: VA Program Manager (PM), COR, CS

The cost of FFP CLIN 1003 and SLIN 1003AA shall be included and allocated to all priced CLINs.

Due within 30 days of contract expiration or after device relocation.

On-site training in English shall take place within 5 days after installation at each site.

Due within five days of contract expiration or prior to device relocation.

Period of Performance shall be from September 12, 2019 to September 11, 2020.

Due semiannually within 15 business days after six months of usage.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS 5.8.

This option may be exercised from time to time in accordance with FAR 52.217-7 Option for Increased Quantity – Separately Priced Line Item Period of performance is from date option is exercised through the end of the base period.

This option may be exercised from time to time in accordance with FAR 52.217-7 Option for Increased Quantity – Separately Priced Line Item Due ten days after each relocated copier installation.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS 4.9. This CLIN shall be priced based on a 12-month period of performance. However, the price of the optional task, if exercised, will be prorated based on the date the optional task is exercised.

This option may be exercised in accordance with FAR 52.217-7 Option for Increased Quantity – Separately Priced Line Item Period of performance is from date option is exercised through the end of the option period.

OPTION PERIOD 2

QTY

UNIT

Period of Performance shall be from September 12, 2020 to September 11, 2021.

The cost of FFP Contract Line Item Number (CLIN) 2001 and Subcontract Line Item (SLIN) 2001AB shall be included and allocated to all priced CLINs.

Due three days after exercise of option.

Electronic submission to: VA Program Manager (PM), Contracting Officer’s Representative (COR).

Due the fifth day each month throughout the period of performance.

Electronic submission to: VA Program Manager (PM), Contracting Officer’s Representative (COR) and Contract Specialist (CS)

This FFP CLIN includes all travel, training, toner, staples, drum, waste container, training manuals, customer service/call center coverage, all disposal costs at contract conclusion, all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 4.2 and all its subparagraphs.

Period of Performance shall be from September 12, 2020 to September 11, 2021.

Due at time of installation of each copier IAW PWS Section 4.2.2 Electronic submission to: VA Program Manager (PM), COR, CS

The cost of FFP CLIN 2003 and SLIN 2003AA shall be included and allocated to all priced CLINs.

Due within 30 days of contract expiration or after device relocation.

On-site training in English shall take place within 5 days after installation at each site.

Due within five days of contract expiration or prior to device relocation.

Period of Performance shall be from September 12, 2020 to September 11, 2021.

Due semiannually within 15 business days after six months of usage.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS 5.8.

This option may be exercised from time to time in accordance with FAR 52.217-7 Option for Increased Quantity – Separately Priced Line Item Period of performance is from date option is exercised through the end of the base period.

This option may be exercised from time to time in accordance with FAR 52.217-7 Option for Increased Quantity – Separately Priced Line Item Due ten days after each relocated copier installation.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS 4.9. This CLIN shall be priced based on a 12-month period of performance. However, the price of the optional task, if exercised, will be prorated based on the date the optional task is exercised.

This option may be exercised in accordance with FAR 52.217-7 Option for Increased Quantity – Separately Priced Line Item Period of performance is from date option is exercised through the end of the option period.

OPTION PERIOD THREE

QTY

UNIT

Period of Performance shall be from September 12, 2021 to September 11, 2022.

The cost of FFP Contract Line Item Number (CLIN) 3001 and Subcontract Line Item (SLIN) 3001AB shall be included and allocated to all priced CLINs.

Due three days after exercise of option.

Electronic submission to: VA Program Manager (PM), Contracting Officer’s Representative (COR).

Due the fifth day each month throughout the period of performance.

Electronic submission to: VA Program Manager (PM), Contracting Officer’s Representative (COR) and Contract Specialist (CS)

This FFP CLIN includes all travel, training, toner, staples, drum, waste container, training manuals, customer service/call center coverage, all disposal costs at contract conclusion, all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 4.2 and all its subparagraphs.

Period of Performance shall be from September 12, 2021 to September 11, 2022.

Due at time of installation of each copier IAW PWS Section 4.2.2 Electronic submission to: VA Program Manager (PM), COR, CS

The cost of FFP CLIN 3003 and SLIN 3003AA shall be included and allocated to all priced CLINs.

Due within 30 days of contract expiration or after device relocation.

On-site training in English shall take place within 5 days after installation at each site.

Due within five days of contract expiration or prior to device relocation.

Period of Performance shall be from September 12, 2021 to September 11, 2022.

Due semiannually within 15 business days after six months of usage.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS 5.8.

This option may be exercised from time to time in accordance with FAR 52.217-7 Option for Increased Quantity – Separately Priced Line Item Period of performance is from date option is exercised through the end of the option period.

This option may be exercised from time to time in accordance with FAR 52.217-7 Option for Increased Quantity – Separately Priced Line Item Due ten days after each relocated copier installation.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS 4.9. This CLIN shall be priced based on a 12-month period of performance. However, the price of the optional task, if exercised, will be prorated based on the date the optional task is exercised.

This option may be exercised in accordance with FAR 52.217-7 Option for Increased Quantity – Separately Priced Line Item Period of performance is from date option is exercised through the end of the base period.

OPTION PERIOD FOUR

QTY

UNIT

Period of Performance shall be from September 12, 2022 to September 11, 2023.

The cost of FFP Contract Line Item Number (CLIN) 4001 and Subcontract Line Item (SLIN) 4001AB shall be included and allocated to all priced CLINs.

Due three days after exercise of option.

Electronic submission to: VA Program Manager (PM), Contracting Officer’s Representative (COR).

Due the fifth day each month throughout the period of performance.

Electronic submission to: VA Program Manager (PM), Contracting Officer’s Representative (COR) and Contract Specialist (CS)

This FFP CLIN includes all travel, training, toner, staples, drum, waste container, training manuals, customer service/call center coverage, all disposal costs at contract conclusion, all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 4.2 and all its subparagraphs.

Period of Performance shall be from September 12, 2022 to September 11, 2023.

Due at time of installation of each copier IAW PWS Section 4.2.2 Electronic submission to: VA Program Manager (PM), COR, CS

The cost of FFP CLIN 4003 and SLIN 4003AA shall be included and allocated to all priced CLINs.

Written Verification of Removal for each site IAW PWS paragraph 4.4.

Due within 30 days of contract expiration or after device relocation.

On-site training in English shall take place within 5 days after installation at each site.

Training Session Materials for each site IAW PWS paragraph 4.5.

Due within five days of contract expiration or prior to device relocation.

Period of Performance shall be from September 12, 2022 to September 11, 2023.

Semiannual Preventive Maintenance Report for each location IAW PWS paragraph 4.7.

Due semiannually within 15 business days after six months of usage.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS 5.8.

This option may be exercised from time to time in accordance with FAR 52.217-7 Option for Increased Quantity – Separately Priced Line Item Period of performance is from date option is exercised through the end of the base period.

This option may be exercised from time to time in accordance with FAR 52.217-7 Option for Increased Quantity – Separately Priced Line Item Due ten days after each relocated copier installation.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS 4.9. This CLIN shall be priced based on a 12-month period of performance. However, the price of the optional task, if exercised, will be prorated based on the date the optional task is exercised.

This option may be exercised in accordance with FAR 52.217-7 Option for Increased Quantity – Separately Priced Line Item Period of performance is from date option is exercised through the end of the option period.

Multifunction Copier Services 36C10B18Q3092

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B.4 PERFORMANCE WORK STATEMENT

BACKGROUND

The Human Resources (HR) & Staffing Services (HR&SS) office serves the Veteran’s Health Administration (VHA) customers by providing a full range of HR services. HR&SS functions as a conglomerate of HR and Delegated Examining offices dispersed over a vast geographical area. HR&SS operates with centralized administrative support provided by hub offices and decentralized service execution by the field offices. This wide dispersion and virtual operating environment relies heavily on copy/print, scanning, and fax capabilities, and these services are in fact embedded in our business processes. HR&SS is in the forefront of implementing electronic delegated examining files, and the two HR Offices (VHA Central Office Servicing Human Resources Office (VSHO) and the Austin Human Resources Center (AHRC)) execute a large volume of copy/scanning action in support of electronic Official Personnel Records (eOPF). The hub offices support policy and planning operations and produce a variety of printed media and presentations for the Senior Executive Service (SES) level Director. These efforts require a robust and dependable multifunction device to maintain efficiencies, ensure quality products, and create value for our customers.

The Healthcare Recruitment and Marketing (HRM) Office promotes the recruitment and retention of healthcare professionals. The office is responsible for implementing VHA national medical marketing strategies, online recruitment programs, a national recruiter program, producing public service announcements, placing advertising in professional journals, and creating the VHA job internet site and the VHA Healthcare Recruiter’s Toolkit. The office has a demand for fast, efficient, high quality printing, scanning and faxing capability.

The Education Debt Reduction Program (EDRP) office is a National Program Office which repays education loans for health care professionals in certain hard to fill occupations. The office processes thousands of applications and maintains records/files for multiple years. High quality, reliable and efficient copying, faxing, scanning capabilities are critical functions within the office.

The Healthcare Talent Management (HTM) National Program Office supports VHA’s talent management on a number of fronts, including immediate and long-term succession planning; leadership and workforce development programs; scholarship, and internship programs; automation of HR processes and reporting; and enterprise-wide knowledge management. The office works in concert with the Succession and Workforce Development Management Subcommittee (SWDMS) of the national Workforce Committee (WC). The HTM office is committed to excellence and customer service. The office must have access to copiers that are dependable and capable of producing high quality, efficient copying, faxing and scanning services.

1.0 APPLICABLE DOCUMENTS

In the performance of the tasks associated with this Performance Work Statement, the Contractor shall comply with the following:

1. 44 U.S.C. § 3541, “Federal Information Security Management Act (FISMA) of 2002”

2. Federal Information Processing Standards (FIPS) Publication 140-2, “Security Requirements for Cryptographic Modules”

3. FIPS Pub 201, “Personal Identity Verification of Federal Employees and Contractors,” March 2006

4. 10 U.S.C. § 2224, "Defense Information Assurance Program"

5. Software Engineering Institute, Software Acquisition Capability Maturity Modeling (SA CMM) Level 2 procedures and processes

6. 5 U.S.C. § 552a, as amended, “The Privacy Act of 1974”

7. 42 U.S.C. § 2000d “Title VI of the Civil Rights Act of 1964”

8. Department of Veterans Affairs (VA) Directive 0710, “Personnel Suitability and Security Program,” May 18, 2007

9. VA Directive 6102, “Internet/Intranet Services,” July 15, 2008

10. 36 C.F.R. Part 1194 “Electronic and Information Technology Accessibility Standards,” July 1, 2003

11. OMB Circular A-130, “Management of Federal Information Resources,” November 28, 2000

12. 32 C.F.R. Part 199, “Civilian Health and Medical Program of the Uniformed Services (CHAMPUS)”

13. An Introductory Resource Guide for Implementing the Health Insurance Portability and Accountability Act (HIPAA) Security Rule, October 2008

14. Sections 504 and 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998

15. Homeland Security Presidential Directive (12) (HSPD-12), August 27, 2004

16. VA Directive 6500, “Managing Information Security Risk: VA Information Security Program,” September 20, 2012

17. VA Handbook 6500, “Risk Management Framework for VA Information Systems – Tier 3: VA Information Security Program,” September 20, 2012

18. VA Handbook 6500.1, “Electronic Media Sanitization,” March 22, 2010

19. VA Handbook 6500.2, “Management of Data Breaches Involving Sensitive Personal Information (SPI)”, January 6, 2012

20. VA Handbook 6500.3, “Certification and Accreditation of VA Information Systems,” November 24, 2008

21. VA Handbook, 6500.5, “Incorporating Security and Privacy in System Development Lifecycle” March 22, 2010

22. VA Handbook 6500.6, “Contract Security,” March 12, 2010

23. Technical Reference Model (TRM) (reference at https://www.voa.va.gov/)

24. National Institute Standards and Technology (NIST) Special Publications

25. VA Directive 6508, VA Privacy Impact Assessment, October 3, 2008

26. VA Directive 6300, Records and Information Management, February 26, 2009

27. VA Handbook, 6300.1, Records Management Procedures, March 24, 2010

28. OMB Memorandum, “Transition to IPv6”, September 28, 2010

2.0 SCOPE OF WORK

The contractor shall be responsible for the delivery, installation and maintenance of 16 leased copiers throughout the United States. The monthly base price per unit shall include all travel, training, toner, staples, drum, waste container, training manuals, customer service/call center coverage, and all disposal costs at contract conclusion. The contractor shall deliver and install copiers (to include working in conjunction with the VHA Office of Information and Technology staff to ensure proper network connections) for all 12 locations by September 12, 2018.

3.0 PERFORMANCE DETAILS

3.1 PERFORMANCE PERIOD

The period of performance shall be 12 months from date of award, with four 12-month options.

There are 10 Federal holidays set by law (USC Title 5 Section 6103) that VA follows:

Under current definitions, four are set by date:

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

The other six are set by a day of the week and month:

3.2 PLACE OF PERFORMANCE

Tasks under this PWS shall be performed in VA facilities located in the following locations:

COPIER LOCATIONS:

Frances Alonso 512-326-6161 501-981-4711 615 Woodward Street Austin, TX 78772

Andrew Jones 678-924-5780 3700 Crestwood PKWY NW Suite 250 Duluth, GA 30096

Valerie Williams Rafael Gonzalez 317-988-1894 2669 Cold Spring Road Building 41 Indianapolis, IN 46222

Francesca Gambula 310-268-4150 11301 Wilshire Blvd. Building 258, Room 128 Los Angeles, CA 90073

Lindsey Millet 504-507-4902 1250 Poydras Street Suite 1000 New Orleans, LA 70113

Jeanne Dehart 501-257-4028 501-257-4023 2200 Fort Roots Drive Building 106 North Little Rock, AR 72120

Jacinda Summers 501-918-3259 2402 Wildwood Ave Suite 301 Sherwood, AR 72120

Chris Jaqua 405-552-4330 405-552-4345 55 N. Robinson Ave Suite 1010 Oklahoma City, OK 73102

Edwin Hailey 785-350-3891 Townsite II, 120 SW 6th Street Suite 102 (05/DEU) Topeka, KS 66604

Cherly Barbas 734-474-2133 24 Frank Lloyd Right Drive Lobby H, Level 3, Suite 3400 Ann Arbor, MI 48105

Jacinda Summers 501-918-3259 140 Fountain Parkway Suite 220 St Petersburg, FL 33716

SCHEDULE FOR DELIVERABLES

Inspection: Destination Acceptance: Destination Free on Board (FOB): Destination

Special Shipping Instructions:

Prior to shipping, Contractor shall notify Site POCs, by phone followed by email, of all incoming deliveries including line-by-line details for review of requirements. Contractor shall not make any changes to the delivery schedule at the request of Site POC.

Contractors shall coordinate deliveries with Site POCs before shipment of hardware to ensure sites have adequate storage space.

All shipments, either single or multiple container deliveries, will bear the VA Purchase Order number on external shipping labels and associated manifests or packing lists. In the case of multiple container deliveries, a statement readable near the VA PO number shall indicate total number of containers for the complete shipment (i.e. “Package 1 of 2”), clearly readable on manifests and external shipping labels.

Packing Slips/Labels and Lists shall also include the following:

IFCAP PO #: ____________ (i.e., 166-E11234 (the IFCAP PO number is located in block #20 of the SF 1449)) Total number of Containers: Package ___ of ___. (i.e., Package 1 of 3)

POINTS OF CONTACT

VA Program Manager/Contracting Officer’s Representative:

Name: Cabrina Armstrong-Phillips Address:1250 Poydras Street, Suite #1000 New Orleans, LA 70113

Contracting Officer:

Name: Peter Lewandowski Address: Department of Veterans Affairs Office of Acquisition and Logistics Technology Acquisition Center 23 Christopher Way Eatontown, NJ 07724

Contract Specialist:

Name: William Freer Address: Department of Veterans Affairs Office of Acquisition and Logistics Technology Acquisition Center 23 Christopher Way Eatontown, NJ 07724

ADDITIONAL ITEMS

1. The Security Investigations Center will require the following forms from the Contractor or to the Contractor’s personnel:

1. Within 3 business days after award, the Contractor shall provide a roster of Contractor and Subcontractor employees to the COR to begin their background investigations. The roster shall contain the Contractor’s Full Name, Full Social Security Number, Date of Birth, Place of Birth, and individual background investigation level requirement (based upon Section 5.2 Tasks).

1. The Contractor should coordinate the location of the nearest VA fingerprinting office through the COR. Only electronic fingerprints are authorized.

1. For a Low Risk designation, the following forms are required to be completed: 1. OF-306 and 2. DVA Memorandum – Electronic Fingerprints. For Moderate or High Risk, the following forms are required to be completed: 1. VA Form 0710 and 2. DVA Memorandum – Electronic Fingerprints. These should be submitted to the COR within 5 business days after award. (DVA Memorandum – Electronic Fingerprints is filled out by the VA Facility that took the electronic fingerprints)

1. The Contractor personnel will receive an email notification from the Security and Investigation Center (SIC), through the Electronics Questionnaire for Investigations Processes (e-QIP) identifying the website link that includes detailed instructions regarding completion of the investigation documents (SF85, SF85P, or SF 86). (The SF85 does not need to be uploaded because OPM is going paperless and the contractor will complete this questionnaire online when the e-QIP link is sent.) (DVA Memorandum – Electronic Fingerprints is filled out by the VA Facility that took the electronic fingerprints) (Please be advised that the contractor will need all the necessary information easily accessible as the website will time out and they can lose the information they inputted if they take too long to fill it in.)The Contractor personnel shall submit all required information related to their background investigations utilizing the Office of Personnel Management’s (OPM) Electronic Questionnaire for Investigations Processing (e-QIP).

1. The Contractor is to certify and release the e-QIP document, print and sign the signature pages, and send them to the COR for electronic submission to the SIC. These should be submitted to the COR within 3 business days of receipt of the e-QIP notification email.

1. The SIC will then upload the e-QIP signature pages to e-QIP and release the case file to OPM for investigation.

1. The SIC will notify the CO and Contractor after adjudicating the results of the background investigations received from OMB.

3.3 TRAVEL

The Government does not anticipate travel under this effort.

B.5 SPECIFIC TASKS AND DELIVERABLES

The Contractor shall perform the following:

4.1 PROJECT MANAGEMENT

4.1.1 CONTRACTOR PROJECT MANAGEMENT

The Contractor shall assign a single point of contact to coordinate with the contracting officer and/or designated Contracting Officer’s Representative (COR) in all aspects of this contract. The Contractor shall provide point of contact’s name, title, business address, phone number and email address.

Within 3 business days after award, the Contractor shall provide a roster of Contractor and Subcontractor employees to the COR to begin their background investigations. The roster shall contain the Contractor’s Full Name, Full Social Security Number, Date of Birth, Place of Birth, and individual background investigation level requirement (based upon Section 5.2 Tasks).

4.1.2 REPORTING REQUIREMENTS

The Contractor shall provide the COR with Monthly Progress Reports. The report shall include detailed instructions/explanations for each required data element, to ensure that data is accurate and consistent. These reports shall reflect data as of the last day of the preceding month.

The Monthly Progress Reports shall cover all work completed during the reporting period and work planned for the subsequent reporting period. The report shall also identify any problems that arose and a description of how the problems were resolved.