P02- RFI write up SAM.pdf

RFI NOTICE

The Department of Veterans Affairs is conducting Market research for Voiceover PRO Software and Maintenance support for the requirement listed in the chart below. Please see “How to respond” instructions below to submit proposals/ response or questions if Applicable.

This is a Request for Information (RFI) to conduct market research to determine the availability of GSA vendors capable of providing the requirement listed below. This RFI does not guarantee the issuance of an RFQ. However, if an RFQ is issued, VA will follow the Contracting Order of Priority in accordance with Veterans Affairs Acquisition Regulation (VAAR) Part 819.7004. Based on responses to this RFI, if multiple SDVOSBs, VOSBs, HubZones, or other small businesses are determined to be capable of providing the full requirement, VA will issue an RFQ as a set-aside or as fair opportunity to the applicable socioeconomic category. If there are not multiple responses to this RFI from preferred socioeconomic categories, any future RFQ’s for this requirement will be open to ALL Contract Holders in ALL Groups under the applicable NAICS. If interested in responding to a future RFQ for this requirement, please provide a brief capabilities statement or unofficial pricing information

A brief synopsis of the required services is provided below:

PRODUCT DESCRIPTION

1.0 REQUIREMENTS

The Department of Veterans Affairs (VA), Office of Information and Technology (OI&T), Tennessee Valley

Healthcare System has a requirement for Voicebrook VoiceOver PRO. The Tennessee Valley Healthcare

System (TVHS) Laboratory Anatomic Department uses the Voicebrook VoiceOver PRO Speech

Recognition System integrated with the VistA anatomic pathology information system. The Anatomic

Pathology department at the TVHS currently has 5 Pathologists 2 Pathology Assistants and 1 Fellow who are responsible for dictating gross and microscopic descriptions into a dictation system. VoiceOver PRO allows pathology staff to dictate on up to 6 different workstations using speech recognition.

In addition, it will provide the department with the ability to improve turnaround times of reports, reduce mistakes, and improve patient safety by implementing speech recognition-based reporting system. With this speech recognition system, users can navigate VistA using voice commands with custom Macros. VoiceOver PRO will also allow for hands-free command and control of VistA in the cutting room and at the microscope. Current workflow and VistA processes will be unchanged with the use of Voicebrook. Voicebrook will work with each user, to ensure each attains maximum value from

VoiceOver PRO in conjunction with Vista.

The Period of Performance shall be

Base Year (11/1/2022 – 10/31/2023)

Option Year One (11/1/2023 – 10/31/2024)

Option Year Two (11/1/2024 – 10/31/2025)

Option Year Three (11/1/2025 – 10/31/2026)

Option Year Four (11/1/2026 – 10/31/2027)

Provide breakdown of travel expense for installation setup.

Base Period (11/1/2022 – 10/31/2023)

Item

No.

Product Description QTY Unit

0001 DescriptionVoiceOver PRO User License

OEM: Voicebrook, Inc

8 Each

0002 VoiceOver PRO License-Small

OEM: Voicebrook, Inc

1 Each

VA VistA Personality License-Small

1 Each

0004 Delegated Workflow Module-Small 1 Each

VoiceOver PRO Resident User License

OEM: Voicebrook, Inc 6 Each

0006 Onboarding & Adoption 27 Each

0007 Resident Training Subscription (covers all residents) 1 Each

0008 VoiceOver PRO User License Maintenance 8 Each

0009 VoiceOver PRO License-Small Maintenance 1 Each

0010 VA VistA Personality License-Small Maintenance 1 Each

Item

No.

Product Description QTY Unit

0011 Delegated Workflow Module-Small Maintenance 1 Each

0012 VoiceOver PRO Resident User License Maintenance 6 Each

0013 Plantronics - Audio 610 Wired Headset Maintenance 4 Each

0014 SoundTech - Boom Mic (USB) Maintenance 7 Each

0015 Sennheiser Wireless Kit Maintenance 2 Each

0016 Voicebrook (LineMaster) - Water Proof w/ Bars Maintenance 2 Each

0017 PI Engineering - XKeys XK-3 FP Maintenance 8 Each

0018 Sennheiser - Wireless Headset (ME3) Maintenance 2 Each

0019 AA Rechargeable Battery Unit (includes batteries) Maintenance 1 Each

0020 CAP Pathologist License 6 Each

0021 Estimated Installation 1 JOB

Option Period 1

The Period of Performance is (11/1/2023 – 10/31/2024) unless otherwise noted in the Description block in the table below.

Item

No.

Product Description QTY Unit

1002 DescriptionVoiceOver PRO User License

OEM: Voicebrook, Inc

8 Each

1002 VoiceOver PRO License-Small

OEM: Voicebrook, Inc

1 Each

VA VistA Personality License-Small Maintenance

1 Each

1004 Delegated Workflow Module-Small Maintenance 1 Each

Product Description QTY Unit

1005 VoiceOver PRO Resident User License Maintenance 6 Each

1006 Resident Training Subscription (covers all residents) 1 Each

1007 CAP Pathologist License 6 Each

1008 Plantronics - Audio 610 Wired Headset Maintenance 4 Each

1009 SoundTech - Boom Mic (USB) Maintenance 7 Each

1010 Sennheiser Wireless Kit Maintenance 2 Each

1011 Voicebrook (LineMaster) - Water Proof w/ Bars Maintenance 2 Each

1012 PI Engineering - XKeys XK-3 FP Maintenance 8 Each

1013 Sennheiser - Wireless Headset (ME3) Maintenance 2 Each

1014 AA Rechargeable Battery Unit (includes batteries) Maintenance 1 Each

Option Period 2

The Period of Performance is (11/1/2024 – 10/31/2025) unless otherwise noted in the Description block in the table below.

Item

No.

Product Description QTY Unit

2002 DescriptionVoiceOver PRO User License

OEM: Voicebrook, Inc

8 Each

2002 VoiceOver PRO License-Small

OEM: Voicebrook, Inc

1 Each

VA VistA Personality License-Small Maintenance

1 Each

2004 Delegated Workflow Module-Small Maintenance 1 Each

2005 VoiceOver PRO Resident User License Maintenance 6 Each

2006 Resident Training Subscription (covers all residents) 1 Each

Product Description QTY Unit

2007 CAP Pathologist License 6 Each

2008 Plantronics - Audio 610 Wired Headset Maintenance 4 Each

2009 SoundTech - Boom Mic (USB) Maintenance 7 Each

2010 Sennheiser Wireless Kit Maintenance 2 Each

2011 Voicebrook (LineMaster) - Water Proof w/ Bars Maintenance 2 Each

2012 PI Engineering - XKeys XK-3 FP Maintenance 8 Each

2013 Sennheiser - Wireless Headset (ME3) Maintenance 2 Each

2014 AA Rechargeable Battery Unit (includes batteries) Maintenance 1 Each

Option Period 3

The Period of Performance is (11/1/2025 – 10/31/2026) unless otherwise noted in the Description block in the table below.

Product Description QTY Unit

DescriptionVoiceOver PRO User License

OEM: Voicebrook, Inc

8 Each

VoiceOver PRO License-Small

OEM: Voicebrook, Inc

VA VistA Personality License-Small Maintenance

3004 Delegated Workflow Module-Small Maintenance 1 Each

3005 VoiceOver PRO Resident User License Maintenance 6 Each

3006 Resident Training Subscription (covers all residents) 1 Each

3007 CAP Pathologist License 6 Each

3008 Plantronics - Audio 610 Wired Headset Maintenance 4 Each

Product Description QTY Unit

3009 SoundTech - Boom Mic (USB) Maintenance 7 Each

3010 Sennheiser Wireless Kit Maintenance 2 Each

3011 Voicebrook (LineMaster) - Water Proof w/ Bars Maintenance 2 Each

3012 PI Engineering - XKeys XK-3 FP Maintenance 8 Each

3013 Sennheiser - Wireless Headset (ME3) Maintenance 2 Each

3014 AA Rechargeable Battery Unit (includes batteries) Maintenance 1 Each

Option Period 4

The Period of Performance is (11/1/2026 – 10/31/2027) unless otherwise noted in the Description block in the table below.

Item

No.

Product Description QTY Unit

4002 DescriptionVoiceOver PRO User License

OEM: Voicebrook, Inc

8 Each

4002 VoiceOver PRO License-Small

OEM: Voicebrook, Inc

1 Each

VA VistA Personality License-Small Maintenance

1 Each

4004 Delegated Workflow Module-Small Maintenance 1 Each

4005 VoiceOver PRO Resident User License Maintenance 6 Each

4006 Resident Training Subscription (covers all residents) 1 Each

4007 CAP Pathologist License 6 Each

4008 Plantronics - Audio 610 Wired Headset Maintenance 4 Each

4009 SoundTech - Boom Mic (USB) Maintenance 7 Each

4010 Sennheiser Wireless Kit Maintenance 2 Each

Product Description QTY Unit

4011 Voicebrook (LineMaster) - Water Proof w/ Bars Maintenance 2 Each

4012 PI Engineering - XKeys XK-3 FP Maintenance 8 Each

4013 Sennheiser - Wireless Headset (ME3) Maintenance 2 Each

4014 AA Rechargeable Battery Unit (includes batteries) Maintenance 1 Each

All contractor resources shall be legally authorized to work in the United States. The Contractor shall be capable of meeting the terms and conditions of a VA Business Associate Agreement.

How to Respond:

Be advised that set-aside decisions may be made based on the information provided in response to this sources sought. Responses should be as complete and informative as possible. It is requested that interested offerors respond to the following questions:

a. Provide a brief summary of your technical capability to meet the requirements.

b. Please provide any existing contract vehicles (GSA FSS, GWAC, etc) you currently hold for which this requirement would be within scope.

c. Name of the firm, point of contact, phone number, email address, DUNS number, CAGE code, a statement regarding small business status (including small business type (s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) under the corresponding NAICS code.

RESPONSE SUBMISSION

Please submit responses via email to Jermell.upton@va.gov & Tommy.Haire@va.gov by 15:00 PM EST, October 28, 2022. VA reserves the right not to respond to any or all emails or materials submitted.

DISCLAIMER

Reminder: This Sources Sought is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Sources Sought that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Source Sought.