36C10A18Q9185-002.docx

FedBizOpps Presolicitation Notice

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* = Required Field FedBizOpps Presolicitation Notice Rev. March 2010 J Very Early Warning Aspirating Smoke Detection (VESDA) and Fire Alarm Maintenance Contract 78744 36C10A18Q9185 09-07-2018 N 561621 Department of Veterans Affairs Office of Acquisition Operations Technology Acquisition Center - Austin 1701 Directors Blvd, Suite 600 Austin TX 78744 Aaron Waltersdorff Contract Specialist aaron.waltersdorff@va.gov 512-981-4469

VA AITC

1615 Woodward Street Austin, TX 78744 The Department of Veterans Affairs (VA) intends to award a sole source firm-fixed price purchase order to Koetter Fire Protection (KFP), 16069 Central Commerce Dr., Pflugerville, TX 78660 to procure annual maintenance and emergency/non-emergency repair services for the four (4) Very Early Warning Aspirating Smoke Detection (VESDA) systems, model VLS-314, and 2 VESDA systems, model VLS-304, located in Austin, TX.

Koetter Fire Protection is the only source to perform this requirement because of the required access to the existing Simplex Grinnell master fire panel, which controls the VA-Austin Information Technology Center (AITC) fire detection system. VA-AITC must manage and oversee the maintenance of the fire protection systems in the AITC computer rooms which house critical information on Veteran’s services, records, and operations. In 2010 General Services Administration (GSA) awarded a contract to perform facility maintenance services for the AITC which includes maintenance of the fire protection system for the entire facility.

In 2014, GSA awarded a new contract to continue these services under contract number GS-07P-14-JU-D-0039, awarded to SDS JV. Koetter Fire Protection has provided maintenance services for the AITC Simplex Grinnell master fire panel for over seven years, as a subcontractor under both GSA contracts. In 2010, VA-AITC installed an upgraded fire detection system in computer rooms 134 and 140. The installation of the new equipment was not within the scope of the existing GSA facility maintenance contract. However, Koetter Fire Protection was awarded a sole source contract for the equipment and installation of the upgraded VESDA system in these computer rooms due to its’ exclusive access under the GSA contract to the existing Simplex Grinnell master fire panel and inherent knowledge to configure the new equipment to ensure compatibility and interoperability with the existing system. This approach provided continuity of services and minimized the technical risk of multiple sources accessing a critical safety system.

This notice of intent is not a request for competitive quotations; however, all quotations/responses received within seven (7) days of the issuance of this notice will be considered by the Government; September 07, 2018 @ 3:00 pm CST. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely to determine whether to conduct a competitive procurement.

Any quotation/response should be emailed to Aaron Waltersdorff, Contract Specialist at e-mail address aaron.waltersdorff@va.gov; phone 512-981-4469.