36A79720Q0009-0001002.xlsx
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36A79720Q0009 0001 01-TEAM B - Vendor Q_A Feb 2020 Consolidation - 04.15.2020.xlsx
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February 2020 Team B
| Consolidation Report | |||||
| HTME VISN | Consolidation Period | Consolidation Type | Requisition Number in Action | Equipment Type | Station |
| VISN 21: VA Sierra Pacific Network | FEB 2020 | CONSOLIDATION | 459B00002 | XR US | 459 HONOLULU, HI |
| VISN 21: VA Sierra Pacific Network | FEB 2020 | CONSOLIDATION | 459B00003 | XR US | 459 HONOLULU, HI |
| VISN 21: VA Sierra Pacific Network | FEB 2020 | CONSOLIDATION | 459B00004 | XR PORT RAD | 459 HONOLULU, HI |
| VISN 5: VA Capitol Health Care Network | FEB 2020 | CONSOLIDATION | 512B91009 | PACS | 512 Baltimore, MD |
| VISN 7: VA Southeast Health Care Network | FEB 2020 | CONSOLIDATION | 534B82012 | XR US | 534 CHARLESTON, SC |
| VISN 10: VA Healthcare System of Ohio | FEB 2020 | CONSOLIDATION | 541B03002 | WORKSTATION | 541 CLEVELAND, OH |
| VISN 10: VA Healthcare System of Ohio | FEB 2020 | CONSOLIDATION | 541B03009 | XR PORT RAD | 541 CLEVELAND, OH |
| VISN 12: VA Great Lakes Health Care System | FEB 2020 | CONSOLIDATION | 556B03260 | WORKSTATION | 556 N. CHICAGO, IL |
| VISN 12: VA Great Lakes Health Care System | FEB 2020 | CONSOLIDATION | 556B03324 | XR US | 556 N. CHICAGO, IL |
| VISN 21: VA Sierra Pacific Network | FEB 2020 | CONSOLIDATION | 640B04001 | XR US | 640 PALO ALTO, CA |
| VISN 21: VA Sierra Pacific Network | FEB 2020 | CONSOLIDATION | 640B04002 | XR US | 640 PALO ALTO, CA |
| VISN 22G: VA Southwest Health Care Network | FEB 2020 | CONSOLIDATION | 644B08014 | XR US | 644 PHOENIX, AZ |
| VISN 21: VA Sierra Pacific Network | FEB 2020 | CONSOLIDATION | 654B09012 | XR US | 654 RENO, NV |
| VISN 15: VA Heartland Network | FEB 2020 | CONSOLIDATION | 657B02000 | XR PORT C-ARM | 657 MARION, IL |
| VISN 21: VA Sierra Pacific Network | FEB 2020 | CONSOLIDATION | 662B00012 | XR US | 662 SAN FRANCISCO, C |
| VISN 5: VA Capitol Health Care Network | FEB 2020 | CONSOLIDATION | 688B00003 | XR US | 688 WASHINGTON, DC |
Q&A
| Team | Service Responsible for providing answers | Requisition Number | QUESTIONS | ANSWERS |
| B | HTM | Response Submission | 1. Please clarify file naming structure. Examples throughout the instructions lack the special character punctuation (i.e. “-“ and “,”) that is specified in section 7.3.3. | Please do not use "-" or "," when listing out the PO/Requsition number in the file name |
| B | NAC-HTME Team B | Consolidation Schedule of Milestone dates | Why has the schedule deviated after the pre-solicitation notice indicated both Team A and B would be aligned? | The wrong Team B schedule was initially posted. It has always been intended to have Team B have a shorter schedule, with more frequent Consolidations. |
| B | NAC-HTME Team B | Consolidation Schedule of Milestone dates | Why is there a 2 week decrease in timeframe for vendors to submit quotes, given also a week delay in releasing the RFQ? | Due to the minimal requirements for February, the loss in time will not have a significant impact and vendors still have ample time to prepare their quotes. |
| B | NAC-HTME Team B | Response Submission | Should all quotes be submitted at once using Matrix and required forms? | Yes |
| B | NAC-HTME Team B | Response Submission | On then individual Pos is there a contact we should be referencing or just the listed facility? | No contact, list facility |
| B | NAC-HTME Team B | Response Submission | Regarding multi-unit discounts, the Instructions for Offerors states the following: |
| 3.2 Multi-unit discounts shall be nationwide, and based on the total number of line items purchased from this RFQ. |
| 3.3 Multi-unit discounts shall be applied by equipment modality for the entire consolidation. |
| The above two phrases seem to conflict with each other. Could you provide clarification on whether multi-unit discounts shall be applied by (a) the total number of awards by specific modality in the entire consolidation, or (b) by the total number of awards for all modalities combined in the entire consolidation? | This is the same language as in the past Consolidations and it is referencing that the multi-unit discounts are applied by equipment modality (total line items for that modality); for all of the VISNs that are purchased and not confined to certain locations. | ||||
| B | NAC-HTME Team B | Response Submission | 1. The NAC has solicited feedback from vendors regarding current lead times for deploying a Portable X-Ray to VAMCs as the VA is dealing with COVID-19 emergencies. Will this information be used as evaluation criteria when making selections? | No | |
| B | NAC-HTME Team B | Response Submission | Section 2.8.g states, “No travel expenses for any VA employees will be included in any HTME equipment or training order.” Redacted benchmark quotes however do show travel and training included in the offering (i.e. 644-B08014 XR US). Knowing that education will be purchased at the time of need, will NAC be requiring a change to all training quotations to assure that travel, per diem, etc. is no longer grouped into the training quote? If not, that inclusion of travel related benefit does become a selection criterion. How will the NAC ensure such offerings do not factor into the station’s evaluation for selection? | Although the NAC will not award this training along with the equipment, it is imperative that the customer is informed that this training is available. Vendors must demonstrate that they can provide any required off-site training, therefore off-site training should be quoted as an optional item. Off-site training will be purchased at the time of need via a modification (if the original order remains open) or via a separate order. No travel expenses for any VA employees will be included in any HTME equipment or training order. |
Technical training information to include detailed information about the curriculum and length of the biomedical technical training required for each equipment type.
| B | NAC-HTME Team B | Consolidation Schedule of Milestone dates | Will the Milestone dates for Team B be adjusted/extended since the Solicitation was delayed in being posted from 3/25/20 to 3/31/20? | No, milestones remain as posted. |
| B | NAC-HTME Team B | Instructions to Offerors | Per the Instructions to Offerors: 1)There are 2 Main folders, Information and Quotes-Workups-Matrix. 2) Information folder contains subfolders for each equipment type. |
What was provided: 1) There are 3 Main folders, 6550, Information, Quotes-Workups-Matrix. 2) Information folder does NOT contain any subfolders
| Should we create equipment subfolders in the Information folder? Should the 6550 form be saved in both the 6550 and Information folders? | The folders zip file will be corrected via Amendment 00001 | ||||
| B | NAC-HTME Team B | Instructions to Offerors | Please note that in the Instructions to Offerors, the address for overnight deliveries is referencing the Sept 2019 Consolidation | A corrected Instructions of Offerors will be provided via Amendment 0001 | |
| B | NAC-HTME Team B | Response Submission | Due to service impact of COVID-19, mail and Fedex seem to be experiencing delays. Would the NAC consider other options to submit responses, such as email? If our submission is late due to unforeseen delays with mail/Fedex, will there be a grace period for submission receipt? | Sending in a CD with the quotes is still going to be the same process as always. Someone will pick up the quotes from the facility in the event that the stay-at-home is still in place. If there is an issue with delays, we will deal with that when the time comes, however, trying to overnight something on the 28th to get there on the 29th would be advised against. | |
| B | NAC-HTME Team B | Response Submission | Can you please confirm the VA/National Acquisition Center at address listed for overnight deliveries is open for receipt of Fedex deliveries. | Yes, it is open. | |
| B | NAC-HTME Team B | Response Submission | Fedex states they have suspended Signature Required for most shipments. If we are unable to get a signature, who should we contact to confirm receipt of our submission? | Consolidation Manager, Michael Kuchyak | |
| B | NAC-HTME Team B | Response Submission | Have you thought about how you will receive the consolidation packages with COVID restrictions? | Someone will pick up the quotes from the facility in the event that the stay-at-home is still in place. There will not be someone in person at the facility from the NAC HTME Ordering. | |
| B | VISN 05 | 512B91009 | There is no additional excel compliance matrix required/posted for VISN 5 PACS 512B91009. Is that correct? | No matrix will be provided for PACS requests | |
| B | VISN 05 | 512B91009 | In reviewing the Solicitation I see that VISN 5 VAMC Baltimore 512-B91009 PACS, is noted as generic specs, but I do not see a Compliance Matrix provided. Can you please confirm this is a generic spec and provide the Compliance Matrix if required. | No matrix will be provided for PACS requests | |
| B | VISN 05 | 512B91009 | Req#512-B91009 SOW is noted as generic, but no Compliance Matrix provided. Is there a Compliance Matrix that needs to be completed and will be provided? Are there other Specs to be provided? | No matrix will be provided for PACS requests | |
| B | VISN 05 | 512B91009 | What specific Hemo System(s) does the customer currently have? | GE MACLAB (which will be upgraded to ComboLab) | |
| B | VISN 05 | 512B91009 | What specific EP Monitoring System does the customer currently have? | GE MACLAB will be upgraded to ComboLab | |
| B | VISN 05 | 512B91009 | What are the stress carts make/models? | GE Case | |
| B | VISN 05 | 512B91009 | It appears that you are looking for our Workflow Modules for the majority of the initiative. Are there any Modalities where you are strictly dictating into Vista? If so, do you want us to act as a conduit and pass data directly into Vista? | Yes, the VA Maryland Health Care System would like the ability to complete all echocardiogram, cardiac catheterization, and electrophysiology procedure reports in the cardiac PACS and pass that report text into VistA | |
| B | VISN 05 | 512B91009 | Prefered 3D /4D Package - Q Lab or TomTec, GE EchoPac? (What integrations are required?) | The VA Maryland Health Care System requires a Cardiology PACS system capable of the advanced clinical tools outlined in the generic SOW. If the vendor chooses to utilize a 3rd party 3D/4D package to meet those requirements, the 3D/4D package used and any associated integrations are to be determine by the vendor. | |
| B | VISN 05 | 512B91009 | Migration, what system and version? How many TB's? Any Reports? | The current archive is GE Enterprise Archive. Approximately 17,500 studies (7,600 GB) | |
| B | VISN 05 | 512B91009 | a. | Does the required workflow for the system requested include producing a diagnostic final report and storing discrete inter-procedural data for each exam? | |
| b. | What system(s) are currently in place that support storage and review for Echocardiography, Cardiac EP and Interventional Catheterization Labs? | ||||
| c. | What Hemodynamic, EP mapping and 3-D modeling systems are currently in place? | ||||
| d. | Will migration of prior exams including images, reports, and discrete data elements be required? | a. Yes, the system must be capable of producing a diagnostic final report and storing discrete inter-procedural data for each exam |
b. GE CCW, CCI, and EA
c. GE MACLAB (which will be upgraded to ComboLab)
d. Yes, prior studies should be migrated from the existing GE Enterprise Archive
| B | VISN 05 | 512B91009 | 1. | Is off site training to be included as an option or a requirement? | |
| 2. | Archive storage is 7 years. Is there another long-term archive that is central to the VISN? | ||||
| 3. | What are the volumes for vascular ultrasounds, cardiac CT studies, cardiac nuclear medicine studies, electrocardiograms? Are these to be included in the total PACs volumes? | ||||
| 4. | Where will the Cardio PAC system reside? | ||||
| 5. | Does Perry Point and Baltimore share VISTA instances? | ||||
| 6. | Is there legacy data to be migrated? If so, how much in study count and TBs? | 1. Off-site training should be included as an option |
2. There is not currently another long-term archive that is central to VISN 5
3. The current/anticipated volume is 300 cath procedures, 2400 echocardiograms, 40 EP procedures, and 50 EP/device procedures per year which will be stored in the Cardiac PACS. Cardiac CT and cardiac nuclear medicine studies are stored in the McKesson Radiology PACS. If there is an option to query/retrieve from the Radiology PACS, the VA Maryland would like that to be included. Electrocardiograms are stored in GE MUSE. If vendors have an available integration with MUSE, the VA Maryland would like that included as well. Vascular ultrasounds will not be included.
4. The primary servers will reside in Baltimore. The client must be accessible in both Perry Point and Baltimore.
5. Yes, Perry Point and Baltimore share a VistA instance
6. Yes, approximately 17,500 studies (7,600 GB)
| B | VISN 05 | 512B91009 | Please define “all relevant cardiovascular images and information anytime” – Are these images and reports available on the system, from VistA, or from outside sources? | Cardiovascular images, measurements, and reports should be available in the system | |
| B | VISN 05 | 512B91009 | What is meant by fail safe? Is the VA Maryland Health Care System requesting a high availability system? Is the request for the system to queue orders during down time? Please provide additional detail. | The VA Maryland Health Care System requesting a high availability system | |
| B | VISN 05 | 512B91009 | Please provide the name and type of hemodynamics, EP mapping, and 3-D modeling systems for which interfaces are requested. | GE MACLAB (will be upgraded to ComboLab), and Carto 3 | |
| B | VISN 05 | 512B91009 | For EP procedures, do we need to connect to the EP system and bring in EP reports? | The cardiology PACS will need to interface with the EP recording system (ComboLab) and allow the physicians to generate a report for the EP procedure | |
| B | VISN 05 | 512B91009 | Is EP reporting desired from the new CPACS? | Yes, EP reporting is desired | |
| B | VISN 05 | 512B91009 | Does the new CVIS need to provide the ability to view and store the mentioned studies (current and previous studies and all cardiac imaging modalities including cardiac catheterizations, vascular ultrasounds, echocardiograms, cardiac CT studies, cardiac nuclear medicine studies, electrocardiograms, cardiac ultrasounds, and intravenous ultrasounds) or does the system need to provide the ability to post-process, interpret and report? | The new CVIS needs to provide the ability to view and store previous studies and post-process, interpret, report, store, and view and new studies | |
| B | VISN 05 | 512B91009 | Is VA Baltimore intending to replace any of their Hemodynamic equipment to improve current Departmental workflow or is the intent for the PACS to interface to the current system? | The Cardiac PACS should interface with the GE ComboLab hemodynamics and EP recording system | |
| B | VISN 05 | 512B91009 | The solicitation is for Baltimore and Perry Point, Maryland, but the requirement is to have the images and information available anywhere within the Maryland Health Care System. | ||
| Will the VA Maryland Health Care System IT department be responsible for enabling the workstations in the other facilities (should that be needed), or will the vendor be expected to perform this work? | If there is a thin client solution that does not require software to be installed on client workstations, that is preferred. Otherwise, the VA will be responsible for installing the client software on addition workstations as needed | ||||
| B | VISN 05 | 512B91009 | For catheterization procedures do we need to connect to a hemodynamics system or provide a hemodynamics system? If connected to an existing hemodynamics system, what is the make/model? | The Cardiac PACS should interface with the GE ComboLab hemodynamics and EP recording system | |
| B | VISN 05 | 512B91009 | Is catheterization structured reporting required? | Catheterization reporting is required. Structured reporting is not required. | |
| B | VISN 05 | 512B91009 | There are 3 ultrasound carts. Please provide the make/model of the carts. | Philips Epiq 7C | |
| B | VISN 05 | 512B91009 | Will the VA Maryland Health Care System be providing a “virtual environment” to support a virtual deployment should VA Maryland Health Care System choose not to purchase physical servers and licenses from the PACS vendor | Yes | |
| B | VISN 05 | 512B91009 | The scope of work only states long term archive requirement of 7 years. What is your desire for short term cache or can all 7 years be in online storage? | The specific architecture of the system can be determined by the vendor | |
| B | VISN 05 | 512B91009 | The Memorandum for Training document states that all off site training for Biomed, Physician & Physicist will be removed from the DO and issued separately as needed in a modification. Should vendors include the cost of these classes in the proposal, or omit them and only provide a quote if requested after award? | Although the NAC will not award this training along with the equipment, it is imperative that the customer is informed that this training is available. Vendors must demonstrate that they can provide any required off-site training, therefore off-site training should be quoted as an optional item. Off-site training will be purchased at the time of need via a modification (if the original order remains open) or via a separate order. No travel expenses for any VA employees will be included in any HTME equipment or training order. |
Technical training information to include detailed information about the curriculum and length of the training required for each equipment type.
| B | VISN 05 | 512B91009 | How many follow up training trips are the VA Maryland Health Care System expecting? | The VA Maryland Health Care System is requesting a minimum of 32 hours of follow-up training and/or consultation. The number of onsite visits will be at the discretion of the vendor and should be specified in the proposal. This service can also be offered remotely. | |
| B | VISN 05 | 512B91009 | How many days onsite per follow up training does VA Maryland Healthcare System need? | The VA Maryland Health Care System is requesting a minimum of 32 hours of follow-up training and/or consultation. The number of days onsite will be at the discretion of the vendor and should be specified in the proposal. This service can also be offered remotely. | |
| B | VISN 05 | 512B91009 | Is there any anticipated construction needed at either site for the installation of this product? | No | |
| B | VISN 10 | 541B03004 | In the pre-solicitation issued March 18, 2020, VISN 10 was listed as a PACS procurement. However, when the official February 2020 consolidation for Team B was issued March 31, 2020, VISN10 was not listed. Can you clarify why VISN10 was excluded for the February 2020 consolidation (issued March 31, 2020)? | This has been pulled from the solicitation | |
| B | VISN 05 | 512B91009 | Is data migration required to bring in legacy data? | Yes | |
| B | VISN 05 | 512B91009 | Do the DPIV terms and conditions, payment terms and security requirements apply to this solicitation? | ||
| Are there any additional cyber security or terms and conditions not currently included in the solicitation anticipated? | Yes, the DPIV terms and conditions, payment terms and security requirements apply to this solicitation. There are no additional terms and conditions included in this solicitation. | ||||
| B | VISN 10 | 541B03004 | In reviewing the files on SAM, it appears that VISN 10 PACS 541B03004 is no longer part of the solicitation. Is that correct? | Correct this has been pulled from the solicitation | |
| B | VISN 15 | 657B02000 | I am hoping that you can clarify on the generic quote for VA Marion IL the following: since one of the c-arms will be for VA Evansville IN and will be shipped to them, should we prepare one quote with QTY of 2 for VA Marion IL and one quote with QTY 1 for VA Evansville IN or should we do 1 quote with QTY 3 for VA Marion IL? | Three C-arms - please quote as requested | |
| B | VISN 15 | 657B02000 | Please confirm delivery location for all three of the c arms. Two are stated to go to Marion VA Healthcare Center and one is stated to go to Evansville Healthcare Clinic. Please confirm this is correct and if there should be two requisition numbers? | Quote 3, locations are indicated on the technical specifications | |
| B | VISN 15 | 657B02000 | Line 53 – s. Forward tube source | ||
| • | Please clarify what is being asked? | X-ray source as far away from operator controls as possible. | |||
| B | VISN 15 | 657B02000 | Line 82 – c. Integrated laser aimer | ||
| •Does the station want a laser integrated in the flat detector or integrated laser coming from the x-ray tank? | Integrated into the image system. | ||||
| B | VISN 15 | 657B02000 | Please indicate the following for all three trade-in devices: |
•Date of manufacture •Which Serial Number/Asset Number is associated with Marion and Evansville •De-installation date •Size of II •Any additional software (vascular?) Manufacturer GE/OEC Model 9900 Elite 12 inch VASMTS MFG Date: 2013 EE/Asset Number 129344 Serial Number E2-3935
Manufacturer GE/OEC Model 9900 Elite 9 inch MFG Date: 2012 EE/Asset Number 119265 Serial Number E2-2448
Manufacturer GE/OEC Model 9900 Elite 9 inch MFG Date: 2013 EE/Asset Number 137447 Serial Number E2-3934 B VISN 15 657B02000 Please provide Trade in information: Serial #, Date Mfg., etc. Manufacturer GE/OEC Model 9900 Elite 12 inch VASMTS MFG Date: 2013 EE/Asset Number 129344 Serial Number E2-3935
Manufacturer GE/OEC Model 9900 Elite 9 inch MFG Date: 2012 EE/Asset Number 119265 Serial Number E2-2448
Manufacturer GE/OEC Model 9900 Elite 9 inch MFG Date: 2013 EE/Asset Number 137447 Serial Number E2-3934 B VISN 21 459B00004 1.c. tube Maximum kVP 40-150 Question: To allow for full competition please change this to kVP 40-125.
1.j. Minimum SID [cm] 20 Question: To allow for full competition please change this to 62.5cm 1.k. Maximum tube reach 200cm Question: To allow for full competition please change this to 112cm 1.l. Minimum tube reach 60cm Question: To allow for full competition please change this to 71cm 1.f. Collapsible Column Question: Can you please explain purpose of the collapsible column and what areas of the hospital where this portable X-ray used. 1.c. Changes made 1.j. Changes made 1.k. Changes made 1.l. Changes made 1.f. This unit will be used at our Community Living Center (CLC). The reason for collapsible column is for ease of storage and transport.
B VISN 21 459B00004 Site is requesting two detectors; believe one should be 10"x12", but says 10cm x 12cm, please confirm. Also, what is the desired size of the second detector? 14"x 17"? 17"x 17"? "Maximum system weight 1000 lbs"- Please increase to maximum weight of 1180 lbs as there is no significant difference once over 1000 lbs. Assuming maximum pixel size of 100 microns is for 10"x12" detector. Please provide maximum pixel size for larger detector (assuming one is desired). Detector size should be 10”x12” and has been corrected.
Second detector size should be 14”x17”. Revised item 1.n. to “Requested detector size(s) [in x in]” and included the 2 sizes.
Changed maximum weight to 1180 lbs.
Item 1.o. changed to reflect 100 microns for both detectors.
| B | VISN 21 | 459B00004 | Portable RAD – VA Hawaii: RFO spec calls for 2 detectors with a minimum size of 10x12, however there is no reference for a 14x17. Should vendors assume they want one of each? | Yes, vendors should assume they want one of each. Also revised item 1.n. to indicate the requested detector sizes. | |
| B | VISN 21 | 640B04001 and 640B04002 | a. | Request that the 1. Unit physical specifications, m. Maximum equipment weight be increased from 230 lbs. to 265 lbs. | |
| b. | Request that the 4. Control panel specifications, b. Keyboard on touchscreen be removed. | ||||
| c. | Request that the 5. Additional Specifications j. Ability to enter standby mode or sleep mode be removed. | ||||
| d. | 8. Transducers lists vendor specific transducer. Request this section be generic. | ||||
| e. | The description under A states “replace a Philips EPIQ 7 and a Philips CX50” but the EPIQ 7 is only listed as a trade-in. Can you confirm if there is a CX50 Trade-in? | a. Max weight has been increased to 265 lbs. |
b. Keyboard on touchscreen has been moved to the Added Value section
c. Ability to enter standby mode or sleep mode has been moved to the Added Value section
d. Transducer list has been made generic
e. Descriptions have been modified to reflect trade-in of only the Epiq 7.
| B | VISN 22 | 644B08014 | This is for Qty 2 Ultrasound systems. There is only one trade-in listed on the “redacted quote”. Is there not a 2nd trade-in? | These are both additional for a new outpatient clinic—we are not trading in any ultrasounds | |
| B | VISN 22 | 644B08014 | Please provide trade values/Information for the old GE E9. | ||
| Can you also confirm if there is only 1 GE trade in for the 2 units being purchased ? If there are 2 trade-ins, you provide the required Serial #, Date Mfg., etc. ? | N/A, No trade in |
File details come from the government source that posted it. Updated .