36A77620Q0168-001.pdf

FOR OFFICAL USE ONLY

VA Nebraska-Western Iowa Healthcare System Initial Outfitting, Transition &

Activation

Statement of Work

X2125 – Scanner, Ultrasound, Portable

VA Nebraska-Western Iowa Healthcare System 4101 Woolworth Avenue

Omaha, NE 68105 Ambulatory Care Center Project

VA Point of Contact

INTRODUCTION

Veteran Affairs Nebraska-Western Iowa Healthcare System (VANWIHS) has a requirement to purchase X2125 – Scanner, Ultrasound, Portable with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. This requirement is in support of a brand name or equal requirement. See salient characteristics. This requirement is in support of the activation of VA Nebraska-Western Iowa Healthcare System Ambulatory Care Center. The new Ambulatory Care Center has the need for portable ultrasound scanners for use in the Ambulatory Surgery and Red PACT Primary Care departments. The current manufacturer is the basis for design for the newly constructed space.

Table 1 – Package Items Summary

CLIN Item Number Item Description Quantity

0001 X2125 Sonosite S II Ultrasound System / L22406 3

Steep Needle Profiling Technology (SNP) / P22167

DICOM (Print, Store, Worklist, MPPS, Storage Commit) / P22162

SII Stand / L21432 3

HFL38xi / 13-6 MHz transducer Biopsy compatible / P20311 rC60xi / 5-2 MHz transducer Biopsy Compatible / P21070 1

HFL50x / 15-6MHZ Transducer Biopsy Compatible / P07693

L25X / 13-6 MHZ Transducer Transverse Biopsy Compatible / P07691

HSL25x / 13-6 MHz Transducer Biopsy Compatible / P20679

C35x / 8-3 MHz Transducer Biopsy Compatible / P21891

0002 Installation 1

0003 Training 1

Additional Item Requirements

For all Portable Ultrasound Units, the vendor shall provide user manuals (quantity 2) that describe proper use, care and cleaning for users of the equipment.

In addition, the vendor will provide service manuals (quantity 2) that includes theory of operation, maintenance requirements, repair information, schematics, part lists and troubleshooting information in electronic format for use by the VA Biomedical Engineering Department.

The equipment must not be used or refurbished and must have the latest manufacturer’s software/hardware updates installed. Date of manufacture must not be greater than 2 years before the purchase order date. Any batteries provided with the unit will not be manufactured more than 12 months before the purchase order issue date.

GENERAL CONDITIONS

Site Address

The address of the VA Nebraska-Western Iowa Healthcare System Ambulatory Care Clinic is provided below.

Omaha, NE 68105

Delivery Schedule

Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Building Name Building # & Letter

Acronym Est. Delivery Start Date

Est. Delivery End Date

Ambulatory Care Center 4101 1 APR 2020 30 MAY 2020

Table 2 – Anticipated Building Outfitting Schedule

Schedule and Order Management

2.3.1 The above delivery schedule is based upon the current construction schedule. The vendor shall not increase prices for a change in delivery date for up to 30+ days due to construction delays.

2.3.2 The awardees actual delivery dates will be confirmed by VA upon award.

2.3.3 Post-award, the vendor will coordinate delivery identified in this document with the VANWIHS prior to beginning any work (See Section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the CO, COR and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

Delivery and Receiving

2.4.1 Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, contact Government POC Mark Stockstell at (402) 995-5847, mark.stockstell@va.gov, Colin Beal at (402) 930-7775, colin.beal@va.gov, Dan Thompson at (785) 477-2820, dan.thompson@sme-solutions.co, and Derick Lacky at (301) 602-9109, dlackey@hcrmoves.com.

☒ VANWIHS Omaha VA Ambulatory Care Clinic (Direct Delivery to address detailed in paragraph 2.1.1)

☐ IOT&A Contractor-Provided Warehouse Local to the VANWIHS SME Solutions Warehouse: Attn: SME Solutions-VA Project, Gratton Warehouse Co. 11005 E Circle Omaha, NE 68137

2.4.2 The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

2.4.3 The delivery of items identified in this document shall take place during normal business hours which are defined as: 8:15 AM to 3:00 PM Central Standard Time, Monday through Friday, and excluding Federal Holidays.

2.4.4 Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

2.4.5 Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product.

Use of Warehouse

If the vendor requires the use of the Government’s activation contractor’s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to the delivery and offloading of the item(s). This insurance certificate must be completed and presented to the activation contractor prior to delivery.

The vendor shall communicate through the VA and IOT&A POC any required coordination requirements.

Clean Up and Disposal

2.6.1 There are no dumpsters available for vendor use.

2.6.2 The removal of waste and/or excess material shall be conducted through the loading dock area.

Assembly and Installation Required (Yes ☒ No ☐)

2.7.1 The vendor is required to manage and coordinate installation at the VANWIHS Omaha VA Ambulatory Care Clinic with the COR or his representative IOT&A POC.

2.7.2 On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 8:00 AM to 4:30 PM Central Standard Time, Monday through Friday, and excluding Federal Holidays. Proposed installation date will occur after delivery of equipment. Current timeframe of delivery is 1 April 2020 – 30 May 2020.

2.7.3 The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

2.7.4 The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

2.7.5 The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor’s (or associated sub-contractors) installation.

2.7.6 During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and VANWIHS. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

2.8 Training Required (Yes ☒ No ☐)

2.8.1 The vendor is required to provide live clinical training on set up, operation, shut down, and troubleshooting procedures to all required staff.

2.8.2 The vendor shall coordinate training dates with the on-site Project Manager. Post-award, these dates will be confirmed with the vendor to meet the clinical schedule.

Proposed training date will occur after installation of equipment. Current timeframe of training is July 2020.

2.8.3 The vendor shall provide documentation and/or certification to each staff member that has successfully completed the training.

SCOPE OF WORK

JSN Nomenclature: X2125 – Scanner, Ultrasound, Portable

(Basis of Design was FujiFilm Sonosite SII Ultrasound)

Salient Characteristics:

• Portable Ultrasound (includes mobile stand with storage basket)

• LCD Touchscreen Display

• Imaging Modes – 2D, Tissue Harmonic Imaging, M-Mode, Color Doppler and

Velocity Color

• Dual Imaging, Duplex Imaging, 2x pan/zoom capability, Dynamic range and gain, Color HD Technology

• Ability for Overall, Near, Far Depth Control

• Capable of Scan/Freeze, Modes, Print, Save Clip, Save Image

• Minimum 16GB internal memory storage with ability to store up to 500 patients

• Clip Storage – Minimum 60 seconds

• Patient data encryption capability

• Ability to scan within 25 seconds of power up

• DICOM Image management

• Supported exported formats – MPEG-4, JPEG, BMP, and HTML

• 13-6 MHz transducer Biopsy Compatible Transducer

• 5-2 MHz transducer Biopsy Compatible Transducer

• 15-6 MHz multi-frequency, broadband, 50 mm linear array transducer for breast, musculoskeletal, nerve, and small parts applications

3.1.1 VA Nebraska-Western Iowa Healthcare System X2125

Omaha, NE 68105

Total Quantity: 3 ☐ Finish Sample Required if Checked ☒ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☒ End User Training Required if Checked

• 13-6 MHz multi-frequency, broadband, 25 mm linear array transducer for lung, musculoskeletal, nerve, superficial, arterial, venous, and ophthalmic applications

• 8-3 MHz multi-frequency, broadband, 35 mm curved array transducer for abdominal, musculoskeletal, nerve, OB, and spine applications

• Power Supply – 100-240 VAC, 50/60 HZ