35850_Q&A 1.pdf

Questions and Answers #1

ITB 73000-00008548/35850

Utility Locating Services for Region 2 Electrical

Question 1: What is the Breakdown for Ticket calls in each region?

Answer:

o District 1 – 514 o District 2 – 980 o District 4 – 1138 o District 5 – 668

Question 2: Are there any other utilities that will require marking other than the Electric? If so, please list?

Answer: Electrical and Fiber Infrastructures that may include Streetlights, Highway Lighting, Traffic Signals, Flashers, Variable Message Road Signs, traffic counting devices, electrical lines on State owned property with office buildings and maintenance yards, etc.

Question 3: What is the Target date if pricing is agreed on?

Answer: February 9, 2024

Question 4: Has the plant ever been damaged? If so what was the high and low cost of repair broken down by utility type?

Answer: If your question is “have utilities been damaged from inadequate locating?”, then yes.

ODOT does not have a price for each damage incurred.

Question 5: You you have digital maps (drawings) to identify the electric utility? What format are they in (For example: AutoCAD, PDF, GIS, KMZ)?

Answer: Region Electrical Manager is the owner of the maps on IMAP/ITIC/One Call Concepts

Question 6: Are the buried electric secondary service lines identified on the electric utility maps?

Answer: No

Question 7: Would we be marking to the meter? If so where typically is the meter located? Depends if the Electrical Distribution is near the meter?

Answer: Meters can be located on the side of highways, intersections, and are not always visible from the roadway.

Question 8: How much of the electric is aerial versus buried?

Answer: 95% Buried

Question 9: Does this RFP include electrical to Street lights?

Answer: Yes

Question 10: If Yes to the above how are they to be accessed?

Answer: Street lighting is accessed by vehicle and by foot

Question 11: Does this RFP include Traffic Signals?

Answer: Yes

Question 12: If yes to the above how are they to be accessed?

Answer: Traffic Signals are accessed by vehicle and by foot

Question 13: Generally, utility locate contracts are bid per ticket. Clarification on this would be appreciated as the online format doesn't seem to match the per ticket method. Also, would you be open to a set price per month, and we would just handle everything?

Answer: This will be a Labor Hours Contract, as it has been bid and awarded in the past. ODOT is NOT open to a set price per month.

Question 14: Where can the Insurance requirements for the Contract be found?

Answer: See the following document posted to OregonBuys – 35850_Sample Contract – Exhibit C – Insurance Requirements.

Question 15: Would ODOT allow the use of sub-contractors to locate in areas that may be difficult for us to service?

Answer: ODOT will allow the use of subcontractors but all invoices and communications must come from and/or through the Contractor that is awarded the Contract. The awarded Contractor will be responsible for all work performed by their subcontractor(s).

Question 16: Would you consider a pre-bid conference?

Answer: ODOT will not do a pre-bid conference. The Statement of work can be found in 35850_Sample Contract – Exhibit A. Any questions need to be emailed to the point of contract listed in OregonBuys 5 days prior to bid opening. Answers will be posted to OregonBuys.

Question 17: If the answer is no to a pre-bid conference. Would ODOT consider a 30-minute scheduled phone?

Answer: No