Section 01 41 00 - Quality Requirements.rev 1 Amend 1.pdf

QUALITY REQUIREMENTS - 1

Fermilab - Fermilab Welcome and Access Center Package 1 – 100% Repackaged Design FESS/Eng Project No. 2-9-1A

AECOM Project No.60649379 Revision #1 Feb. 14, 2024

SECTION 01 41 00 – QUALITY REQUIREMENTS

PART 1 GENERAL

1.1 PURPOSE

A. The Subcontractor is responsible for all activities necessary to manage, control, and document work so as to ensure compliance with the Subcontract documents. The Subcontractor’s responsibility includes ensuring adequate Quality services are provided for work accomplished on- and off-site by his/her organization, suppliers, sub-tier contractors, technical laboratories, and consultants.

B. The work activities include safety, submittal management, testing and inspection, and all other functions relating to the requirement for quality construction. The Subcontractor shall implement a Quality and designate a quality responsible person(s) to achieve these goals.

1.02 SUBCONTRACTOR'S THE QUALITY CONTROL PROGRAM

A. Corporate Quality Assurance Plan: The Subcontractor shall furnish with the bid or proposal a copy of their corporate Quality Assurance Plan. Failure to submit such a document could constitute a non-responsive bid or proposal. See Appendix A for Corporate Quality Assurance Plan guidance.

B. Project Specific Quality Plan: The Subcontractor shall furnish the Project Specific Quality Plan to the Procurement Administrator, for review by FRA, not later than 10 working days after receipt of award of Subcontract. Acceptance of the Subcontractor's PQC Plan is required prior to Notice to Proceed. Acceptance is conditional and will be predicated on satisfactory performance during the construction.

1. The plan shall identify personnel, procedures, controls, instructions, test, records, and forms to be used to carry out Subcontractor's quality-assurance and quality-control responsibilities specific to this project at Fermilab.

2. The Plan shall incorporate any changes in scope of work, due to supplemental agreements, as these changes occur.

3. The Plan shall be coordinated with Subcontractor's Construction Schedule.

4. See Appendix B for guidance.

C. The basic objectives of the Program are as follows:

1. To ensure that all Work adheres strictly to all requirements of the Contract Documents and governing agencies.

2. To produce first class workmanship.

3. To prevent deficiencies through pre-construction quality control coordination.

4. To detect and correct deficiencies in a timely manner.

5. To provide an auditable record of all tests, inspections, procedures, non-compliance and corrections, and any other pertinent data as required by the Owner.

1.03 RELATED DOCUMENTS

A. Drawings, specifications, and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

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1.04 SUMMARY

A. The Subcontractor is responsible for quality assurance and quality control (QAQC) and shall establish and maintain an effective Quality Program. The QAQC program shall consist of plans, procedures, and organization necessary to produce an end product that complies with contract requirements.

1. Maintain quality QAQC over suppliers, manufacturers, products, services, site conditions, and workmanship, to produce work of specified quality.

2. Conform to and comply with specified standards as minimum quality except when more stringent tolerances, codes, or specified requirements indicate more rigid standards or more precise workmanship.

3. Conform to approved drawings and specifications.

4. Perform work by persons qualified to produce workmanship of specified quality.

5. Secure products in place with positive anchorage devices designed and sized to withstand stresses, vibration, racking and all imposed loads.

B. Subcontractor to provide designated Quality Program Manager to oversee quality of all work and compliance with project specifications. Engage qualified personnel trained and experienced in managing and executing quality-assurance and quality-control procedures similar in nature and extent to those required for Project. The Quality Program Manager is not required to be dedicated to this project. The project superintendent and/or competent person may also serve as the Quality Control Program Manager.

1. Ensure the defined Project Quality Program is effectively implemented.

2. Interface with the Construction Management Office (CMO) on all quality matters.

3. Maintain all quality related records.

4. Review, approve, and submit shop drawings.

5. Participate in all preparatory, initial and follow-up meetings.

6. Attend weekly FRA construction meetings.

7. Identify and assure all required testing is performed.

8. Develop and maintain a deficiency/nonconformance list.

9. Prepare and submit daily quality control reports.

10. Participate in Authorization for Use and Possessions (AUP), punch list and final inspections.

C. Subcontractor shall provide as part of the Quality Program, specialized personnel to assist the Project Quality Program Manager for the discipline(s) specified below. These individuals may be employees of the Subcontractor or sub-tier contractor; will report to the Project Quality Program Manager; must be physically present at the construction site during work on their areas of responsibility; must have the necessary education and/or experience in Quality Assurance/Quality Control for similar activities.

1. Control, verification, and acceptance testing procedures for each specific test required by the Subcontractor.

2. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

D. Testing and inspection services are to be contracted by the Subcontractor and are required to verify compliance with requirements specified or indicated.

E. Specific quality-assurance and quality-control requirements for individual work results are specified in their respective Specification Sections. Requirements in individual Sections may also cover production of standard products.

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AECOM Project No.60649379 Revision #1 Feb. 14, 2024

F. Specified tests, inspections, and related actions do not limit Contractor's other quality-assurance and quality-control procedures that facilitate compliance with the Contract Document requirements.

G. Subcontractor shall contractually flow down to sub-tier contractors all requirements of the Quality Program.

1.05 DEFINITIONS

A. “Quality-Assurance Services”: Activities, actions and procedures performed before and during execution of the Work to guard against defects and deficiencies and substantiate that the proposed construction will comply with requirements.

B. “Quality-Control Services”: Tests, inspection, procedures, and related actions during and after execution of the Work to evaluate that actual products incorporated into the Work and completed construction comply with requirements. Services do not include contract enforcement activities performed by FRA.

C. “Preconstruction Testing”: Tests and inspections performed specifically for the Project before products and materials are incorporated into the Work to verify performance or compliance with specified criteria.

D. “Source Quality-Control Testing”: Tests and inspections that are performed at the source, i.e., plant, mill, factory, or shop.

E. “Field Quality-Control Testing”: Tests and inspections that are performed on-site for installation of the Work and for completed Work.

F. “Testing Agency”: a certified entity engaged to perform specific test, inspections, or both. Testing laboratory shall mean the same as testing agency.

G. “Installer/Applicator/Erector”: Contractor or another entity engaged by Subcontractor as an employee or sub-subcontractor to perform a particular construction operation, including installation, erection, application, and similar operations.

1. Use of trade-specific terminology in referring to a trade or entity does not require that certain construction activities be performed by accredited or unionized individuals, or that requirements specified apply exclusively to specific trade or trades.

H. “Experienced”: When used with an entity or individual, “experienced” means having successfully completed a minimum of three (3) previous projects similar in nature, size and extent to the Project; being familiar with special requirements indicated; and having complied with requirements of authorities having jurisdiction Where experience listed in an individual specification section conflicts with this definition, comply with the individual specification requirements.

I. Mockups: Physical assemblies of portions of the Work constructed to establish the standard by which the Work will be judged. Mockups are not Samples.

1. Mockups are used for one or more of the following:

a. Verify selections made under Sample submittals.

b. Demonstrate aesthetic effects.

c. Demonstrate the qualities of products and workmanship.

d. Demonstrate successful installation of interfaces between components and systems.

e. Perform preconstruction testing to determine system performance.

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AECOM Project No.60649379 Revision #1 Feb. 14, 2024

2. Product Mockups: Mockups that may include multiple products, materials, or systems specified in a single Section.

3. In-Place Mockups: Mockups constructed on-site in their actual final location as part of permanent construction.

J. Preconstruction Testing: Tests and inspections performed specifically for Project before products and materials are incorporated into the Work, to verify performance or compliance with specified criteria. Unless otherwise indicated, copies of reports of tests or inspections performed for other than the Project do not meet this definition.

K. Product Tests: Tests and inspections that are performed by a nationally recognized testing laboratory (NRTL) according to 29 CFR 1910.7, by a testing agency accredited according to NIST's National Voluntary Laboratory Accreditation Program (NVLAP), or by a testing agency qualified to conduct product testing and acceptable to authorities having jurisdiction, to establish product performance and compliance with specified requirements.

L. Source Quality-Control Tests and Inspections: Tests and inspections that are performed at the source (e.g., plant, mill, factory, or shop).

M. Counterfeit Item: An item that has been copied or substituted without legal right or authority to do so or one whose material, performance, or characteristics are knowingly misrepresented by the vendor, supplier, distributor, or manufacturer.

N. Suspect item: An item identified through visual inspection, testing, or other means that does not appear to conform to established Government or industry-accepted specifications or national consensus standards. Or items whose documentation, appearance, performance, material, or other characteristics may have been knowingly misrepresented by the vendor, supplier, distributor, or manufacturer.

O. Non-conforming Item: Any item that does not meet specified requirements.

1.06 DELEGATED DESIGN SERVICES

A. Performance and Design Criteria: Where professional design services or certifications by a design professional are specifically required of the Subcontractor by the Contract Documents, provide products and systems complying with specific performance and design criteria indicated.

1. If criteria indicated are not sufficient to perform services or certification required, submit a written request for additional information.

B. Delegated Design Services Statement: Submit a statement signed and sealed by the responsible design professional, for each product and system specifically assigned to Subcontractor to be designed or certified by a design professional, indicating that the products and systems are in compliance with performance and design criteria indicated. Include list of codes, loads, and other factors used in performing these services.

1.07 CONFLICTING REQUIREMENTS

A. Conflicting Standards and Other Requirements: If compliance with two or more standards or requirements are specified and the standards or requirements establish different or conflicting requirements for minimum quantities or quality levels, inform the FRA regarding the conflict and obtain clarification prior to proceeding with the Work. Refer conflicting requirements that are different, but apparently equal, to FRA for clarification before proceeding.

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B. Minimum Quantity or Quality Levels: The quantity or quality level shown or specified is the minimum provided or performed. The actual installation may comply exactly with the minimum quantity or quality specified, or it may exceed the minimum within reasonable limits. To comply with these requirements, indicated numeric values are minimum or maximum, as appropriate, for the context of requirements. Refer uncertainties to Architect for a decision before proceeding.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.01 TEST AND INSPECTION LOG

A. Test and Inspection Log: Prepare a record of tests and inspections. Include the following:

1. Date test or inspection was conducted.

2. Description of the Work tested or inspected.

3. Date test or inspection results were transmitted to Architect.

4. Identification of testing agency or special inspector conducting test or inspection.

B. Maintain log at Project site. Post changes and revisions as they occur. Provide access to test and inspection log FRA and DOE reference during normal working hours.

1. Submit log at Project closeout as part of Project Record Documents.

3.02 REPAIR AND PROTECTION

A. General: On completion of testing, inspection, sample-taking, and similar services, repair damaged construction and restore substrates and finishes.

1. Provide materials and comply with installation requirements specified in other Specification Sections or matching existing substrates and finishes. Restore patched areas and extend restoration into adjoining areas with durable seams that are as invisible as possible. Comply with the Contract Document requirements for cutting and patching in Section 017300 "Execution."

B. Protect construction exposed by or for quality-control service activities.

C. Repair and protection are Subcontractor's responsibility, regardless of the assignment of responsibility for quality-control services.

END OF SECTION 01 40 00

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AECOM Project No.60649379 Revision #1 Feb. 14, 2024

Appendix A – Corporate Quality Assurance (QA) Plan Guidance

The section below describes the elements expected in the Corporate Quality Assurance Plans submitted by Subcontractors.

Purpose o The Subcontractor is to describe the purpose of the document (Corporate QA Plan) as it relates to their organization.

Roles, Responsibilities, and Authorities o The Subcontractor is to describe the roles, responsibilities, and authorities relating to the various Quality Assurance processes described within this plan.

Scope o The Subcontractor is to describe the scope of the Corporate QA Plan.

Organizational Chart o The Subcontractor is to highlight the QA roles in the organization.

Requirements Verification o The Subcontractor is to describe how requirements relating to the scope of work will be verified.

Describe in detail procedures actions and procedures performed before and during execution of the Work to guard against defects and deficiencies and substantiate that the proposed construction will comply with requirements.

Document Control o The Subcontractor is to describe how documentations is controlled, including Project Drawings.

The Request for Information process should also be described.

Submittals/Procurement o The Subcontractor is to describe their submittal process, ensuring it complies with project plans and specifications. Describe procedures for ensuring compliance with requirements through review and management of submittal process. Indicate qualifications of personnel responsible for submittal review.

Material and Equipment Control o The Subcontractor is to describe how materials and equipment are received, stored, maintained, and released.

Turnover Records o The Subcontractor is to describe what documentation will be turned over to the Owner and at what point in time.

Procedures o The Subcontractor is to describe the various procedures that are used to control the performance of work to ensure requirements for design, materials, fabrication, erection, installation, etc. are met.

Three Phases of Control o The Subcontractor is to describe how the three phases of control are carried out (preparatory, initial, and follow-up).

Suspect/Counterfeit Items o The Subcontractor is to describe processes that will be in place for monitoring and controlling the use of suspect/counterfeit items.

Nonconformance Handling

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AECOM Project No.60649379 Revision #1 Feb. 14, 2024 o The Subcontractor is to describe processes that will be in place for managing nonconforming goods or processes.

Lessons Learned o The Subcontractor is to describe their lessons learned process, including identifying, documenting, and sharing lessons.

Continuous Improvement o The Subcontractor is to describe processes that are in place to identify and implement improvement opportunities.

Inspection and Testing o The Subcontractor is to describe the inspection and testing requirements and methods for documentation. Additionally, the qualifications of personnel performing inspections and testes should also be described. Also, the managing of testing equipment including calibration requirements should also be described.

Definable Features of Work (DFOW) o The Subcontractor is to list each DFOW and describe the following for each:

Activities performed prior to, during, and after work is completed Associated Requirements and Documentation

Commissioning o The Subcontractor is to describe the commissioning process that is followed.

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Appendix B – Project Quality Control Plan Guidance

Purpose o Describe the purpose of the document as it relates to the specific project that’s been awarded.

Project Specific Organization o Describe the personnel that will be working directly on the project, highlighting the quality control responsible individuals and their lines of authority. An organizational chart should be provided as well as the names and qualifications of each member. Describe the duties, responsibilities, and authorities of each person assigned a QC function.

o Provide resume(s) of Quality Program Manager and specialized personnel.

List of DFOW’s for the Project o Provide a list of Definable Features of Work specific to the project and describe the associated procedures for each. A definable feature of work is a task that is separate and distinct from other tasks, has separate control requirements, and may be identified by different trades or disciplines, or it may be work by the same trade in a different environment.

Testing and Inspection o Provide a comprehensive schedule of Work requiring testing or inspection.

QC Procedures/Submittals o Provide the control, verification, and acceptance of all submittals.

Describe the procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, designers of record, consultants, architect engineers, offsite fabricators, suppliers, and purchasing agents.

o Provide the control, verification, and acceptance testing procedures for each test Include the test name, feature of work to be tested, testing frequency, and responsible party for each test. This includes QC performed both internally and by independent testing agents.

QC Tracking/Verification o Describe the procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance test documentation.

o Provide updated tracking of all submittals and testing at weekly FRA construction meeting.

Nonconformance Handling o Describe the procedures for tracking deficiencies/nonconformances from identification through corrective action implementation. Establish verification procedures that identified deficiencies/nonconformances have been corrected.

o Include communication process for deficiencies/nonconformances.

o Provide updated tracking of all deficiencies/nonconformances activities.

Meetings and Reports o The Subcontractor is to describe what meetings will take place, including but not limited to, Construction Preparatory Phase, Construction Initial Phase, and Construction Follow Up Phase meetings. Reports/documentation that is generated at each meeting should also be described.

o Coordination of trades meetings shall be indicated on project look-ahead submittals.

Inspection o Continuous Inspection of Workmanship: Describe process for continuous inspection during construction to identify and correct deficiencies in workmanship in addition to testing and inspection specified. Indicate types of corrective actions to be required to bring the Work into

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AECOM Project No.60649379 Revision #1 Feb. 14, 2024 compliance with standards of workmanship established by Contract requirements and approved mockups.

Monitoring and Documentation o Maintain testing and inspection reports, including log of approved and rejected results. Include

Work FRA has indicated as nonconforming or defective. Indicate corrective actions taken to bring nonconforming Work into compliance with requirements.

Suspect/Counterfeit Items o Methods to identify and control Suspect/Counterfeit Items (S/CI).

o Notify FRA immediately of any Suspect/Counterfeit Items.