34947_ITA~1.docx

OREGON DEPARTMENT OF TRANSPORTATION

Notice of Intent to Award

DATE: 11/30/2021

SUBJECT: Intent to Award –RFP #34947 ODA Airport Planning Services Consulting Services Airport Specific: Aurora State, Chiloquin State, Lebanon State and Wasco State Airports Century West is the top ranked firm selected for negotiations of a contract to provide Personal Services as specified in the above referenced RFP. The scores and rankings of all Proposers are shown in the score matrix accompanying this notice. The award submittal requirements are stated in Section 3.0 of the RFP.

As stated in the RFP, projects will be assigned via the WOC assignment options described in Exhibit F of the price agreement. Please reference the above price agreement number in all correspondence related to this price agreement. Heather Peck will be the Price Agreement Administrator for this price agreement. The Price Agreement Administrator will be the primary contact regarding billing rates, amendment requests and approval of changes/additions to subcontractors under the price agreement. Any WOC assignments your firm receives will be assigned an Agency Project Manager (“APM”) as the primary contact for the WOC project. The APM will be the primary contact for negotiation of the scope of work, schedule of performance and costs under the WOC. Note that no work is authorized until the price agreement and a WOC are both signed by all parties and Consultant has received a written Notice to Proceed from the Agency.

Because this notice is being emailed, the date of this notice will start the protest period for competing proposers to submit a written selection protest (REF Section 1.3.2 of the RFP). Any proposer who claims to have been adversely affected or aggrieved by the selection of a higher ranked proposer must deliver a written selection protest to my attention and received at the email address below no later than 4:00 p.m. on 12/07/2021. The Agency shall not consider a selection protest submitted after the deadline established herein. To be adversely affected or aggrieved, a protestor must demonstrate that the protester was ranked higher than other selected proposers and that higher ranked proposers are ineligible for selection.

ODA would like to thank each Proposer for your time and efforts in preparing a response to this solicitation.

Megan Hodges Contract Coordinator | ODOT Region 2 455 Airport Rd Building B, Salem, OR 97301 Phone: 503.986.2860| Megan.Hodges@odot.state.or.us

OPO Purpose: “We provide collaborative, professional procurement services to meet ODOT’s business needs.”

OPO Vision: “OPO is recognized for contributing to the success of every business partner by fostering positive interactions, making the procurement process easy, and offering procurement expertise.”

Attachment 1 – Award Submittal Requirements Please email to me the following items if marked as “REQUIRED” in the RFP (see detailed requirements and due date for each item in Section 3 of the RFP).

Delete or add items to the list to correspond with award submittal requirements stated in RFP

· Billing Rate Information

· Cost Disclosure Questionnaire

· Breakdown of Costs

· Certificates of Insurance

· COI Disclosure

· List of Subconsultants

· Responsibility Inquiry form

· Business Registry Number

· Quality Plan

· Committed DBE Breakdown & Cert. Form(s) If vendor is not in TEAMS include the W-9 language below in the ITA notice, otherwise delete.

· W-9 Form. Vendor information is not on file for your firm. No payment can be made under the contract until a properly completed W-9 is on file with Agency.

Please submit the following items to ODOT Financial Services:

· W-9 Form (available at: https://www.irs.gov/pub/irs-pdf/fw9.pdf )

· First page of intent to award letter or first page of contract

· Remit Address Form (available at:

https://www.oregon.gov/ODOT/Business/Procurement/DocsPSK/remitaddress.docx)

Fax To: 503-986-3907 (Attn: Table Maintenance) Or mail to: Oregon Department of Transportation Financial Services, MS 21 355 Capitol Street NE Salem, OR 97301-3871

Include the following in all ITA Notices for PAs, WOCs and contracts with ongoing monthly payments:

Direct Deposit via Automated Clearing House (“ACH”). For Consultants that receive ongoing monthly payments from Agency on one or more contracts or work orders, Agency prefers making Consultant payments via ACH direct deposit. While not required, if Consultant has not previously authorized ACH direct deposit and would prefer ACH to expedite transfer of payments after invoices are approved, Consultant must complete a Vendor ACH Authorization form and submit to Agency per the instructions on the form. To expedite Consultant’s payments to its subcontractors, if applicable, Consultant should make reasonable efforts to offer ACH direct deposit payments.

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