Electrification Study- Request for Qualifications.docx

Fermi National Accelerator Laboratory PO Box 500 | MS 112 Batavia, IL 60510 www.fnal.gov

Request for Qualifications

Project: Electrification Study January 23, 2024

Fermi National Accelerator Laboratory is conducting this Request for Qualifications (RFQ) to identify contractors that are eligible to be perform these types of services. Contractors must possess the capabilities to provide services as specified above and to determine their availability, capability, and adequacy. If your firm may be interested in this requirement, please respond to this RFQ by emailing the Procurement Specialist, Seth Mercil at smercil@fnal.gov.

1.0 BACKGROUND

The selected contractor will provide electrification study consulting and advisory services to Fermi Research Alliance.

Department of Energy’s (DOE) Fermi National Accelerator Laboratory (FNAL) is America’s premier particle physics and accelerator laboratory that strives to solve the mysteries of matter, energy, space, and time for the benefit for all. Located in Batavia, Illinois, it is managed by the Fermi Research Alliance LLC (FRA) for the U.S. Department of Energy Office of Science.

Fermilab intends to conduct a planning level study for the laboratory campus of Fermilab in Batavia, aimed at transitioning its energy infrastructure to fully electric systems. The study will focus on analyzing the feasibility, challenges, and opportunities associated with electrifying the campus, including the replacement of natural gas systems. The study will also evaluate the impact of introducing EV infrastructure. The overall goal is to optimize energy consumption, enhance energy efficiency, promote energy conservation, and achieve a sustainable, net-zero emissions operation.

2.0 SCOPE OF WORK

Provide professional architectural and engineering (A/E) services to conduct electrification study at Fermilab. The following base scope and optional scope are expected for the A/E services portion of the project.

2.1 Preselected Two Buildings (Base Scope)

a. Infrastructure and Facility Conditions Assessments and Analysis

· Review of existing building assessments to serve as a starting point for this project.

· Conduct building assessment tours for two preselected buildings, to assess and evaluate facility architectural, mechanical, and electrical systems.

· Evaluate the building envelopes, electrical infrastructure, HVAC systems, as well as any major specialized laboratory systems located in buildings.

· Analyze data on existing utility usage for all utility flows, no manual metering is anticipated for this project.

· Evaluate the adequacy of the electrical infrastructure and identify necessary upgrades to accommodate increased electrical demands resulting from electrification.

· Evaluate the HVAC systems for potential replacements with heat pumps or other electric heating/cooling solutions to optimize energy efficiency and sustainability.

· Evaluate envelope improvements for energy reduction including cladding, doors & windows, wall/roof insulation and air/vapor/water barrier improvements.

· Evaluate the backup generator systems, natural gas/ diesel generators, associated with each building for carbon free alternatives such as Battery Energy Storage Systems (BESS).

· Evaluate the impact of implementing electric vehicle (EV) charging infrastructure and its integration into the electrical distribution system.

· Evaluate retrofit options for facility electrification through architectural, electrical, and mechanical upgrades, achieving energy savings and converting systems from natural gas to electric.

· Analyze Rough Order of Magnitude costs for building and system upgrades.

b. Identify sustainability improvements to reduce energy consumption.

· Evaluate the existing lighting systems and provide recommendations on the appropriate technologies to be used, considering factors such as energy efficiency, cost-effectiveness, and return on investment (ROI).

· Review the existing metering and controls infrastructure and recommend improvements to enable better monitoring and management of energy consumption.

· Identify and recommend water-saving fixtures and systems to reduce energy consumption associated with water heating and distribution.

· Evaluate and recommend energy-saving solutions such as smart power strips, energy-efficient appliances, and equipment upgrades.

· Explore and evaluate the implementation of green roofs or rooftop gardens to enhance insulation, reduce stormwater runoff, and provide energy-saving benefits.

2.2 Preselected Six Buildings (Optional Scope)

a. Conduct electrification study on above additional building/buildings.

3.0 DELIVERABLES

The A/E consultant shall provide complete deliverables. The specific deliverables associated with Section 2.0 SCOPE are defined as follows:

The A/E consultant will incorporate feedback from Fermilab and develop an electrification plan for each building that also incorporates anticipated changes in future loads at the building for campus growth or science changes that supports Fermilab’s long term campus masterplan. The recommendations will include a phasing plan for implementing strategies for electrification of thermal systems, elimination of natural gas and to retrofit existing systems.

a. Final report and presentation for selected buildings: a comprehensive report summarizing the findings and recommendations for each building.

b. A microsoft excel spreadsheet showing historic energy use, heating hot water use, and chilled water use for each building, along with projections future utility usage for at each building.

c. Specific energy baseline model in microsoft excel for each building identified.

d. Summary table of building and system upgrades by building: excel spreadsheet outlining the recommended upgrades for each building and system, including rough order of magnitude implementation costs.

e. An estimation of the life-cycle costs associated with proposed electrification measures providing input for long-range budget planning.

f. A comprehensive list of the assumptions made during the study.

4.0 SCHEDULE:

The proposals will be evaluated within one month after the RFQ response deadline. The selected A/E will be contacted and requested to provide a cost proposal.

The work shall commence upon receipt of an executed agreement. Kickoff meeting and site assessment tours shall be scheduled within one month of the executed agreement. Based on the number of buildings included in this project we are expecting deliverables due within two to three months of the executed agreement.

5.0 EVALUATION OF PROPOSALS:

The following criteria, with indicated weights, shall be used for evaluation of technical proposals:

The project will be implemented using the North American Industry Classification System (NAICS) Code 541330– Engineering Services.

This is a market research tool being utilized for informational and planning purposes. Your responses will assist Fermilab in the development of its acquisition strategy for a possible Request for Proposal (RFP), that may be issued at a later date, and in determining whether any type of small business set-aside is possible for this procurement or whether full and open competitive procedures should be utilized. If full and open competition is ultimately pursued, responses to this synopsis will be used to aid in establishing small business subcontracting goals.

This notice shall not be construed as a request for quote or as any commitment or obligation on the part of the Government to issue a request for quote. The Government does not intend to award a contract on the basis of this request, so proposals will not be considered. No reimbursement will be made for any costs associated with providing information in response to this synopsis or any follow-up information requests.

Response is strictly voluntary - it is not mandatory to submit a response to this notice to participate in any formal RFP process that may take place in the future. However, it should be noted that information gathered through this notice may significantly influence our acquisition strategy. All interested parties will be required to respond separately to any solicitations posted as a result of this sources sought notice.

Submission Instructions: Responses via email are due on February 20, 2024 at 5:00 PM CST to the Procurement Specialist, Seth Mercil at smercil@fnal.gov must include the information requested below. Late responses will not be accepted.

Respondents will not be notified of the results of the evaluation. We appreciate your interest and thank you in advance for responding to the Request for Qualifications.

Qualified firms shall submit a statement of interest on company letterhead demonstrating the firm’s qualifications to perform the defined work. Responses must be complete and sufficiently detailed to address the specific information. The documentation shall address, at a minimum, the following:

A. Company Profile to include:

1. Company name and address;

2. Points of contact (names, titles, phone numbers and email addresses);

3. Proposed project approach/execution that addresses at minimum the items defined in each Project Phase. The A/E’s project approach/execution may include additional scope items the A/E deems necessary to the success of the project;

4. Responses addressing all items in Section 4.0 of this RFQ.