3489 Section H DRAFT.docx

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H01 CONTRACT ORGANIZATION

A. ITEM 0001AA (PHASE I) – PLANNING AND SCHEDULING

PHASE I – Planning and Scheduling is ITEM 0001AA of the contract and commences only after receipt by the contractor of a Notice of Contract Award (Award) and a Notice To Proceed (NTP) with line item CLIN 0001 (FLOATING CRANE) by the Contracting Officer. In this first phase of the contract, the contractor is required to present planning information that demonstrates a logical, orderly, and workable approach to the contract and develop the contract schedule.

The schedule for ITEMS 0001AA - ITEM 0001AC (PHASE I thru PHASE III) shown below in Paragraph H presumes completion of Phase I prior to the issuance of a Phase Start Notification (PSN) for Phase II, “ENGINEERING”. It also presumes completion of Phase II prior to issuance of the Phase Start Notification for Phase III “CONSTRUCTION & TESTING”. The Phase Start Notifications are issued by the Contracting Officer Representative.

B. ITEM 0001AB (PHASE II) – ENGINEERING

PHASE II – Engineering is ITEM AB of the contract and will commence only after completion of the Planning and Scheduling phase and receipt by the Contractor of a Phase Start Notification (PSN) for ITEM 0001AB. The PSN is issued by the Contracting Officer Representative (COR). During this second phase of the contract, the Contractor shall perform engineering and make submittals to the Government and ABS. The Project Schedule shall be updated and maintained.

To ensure that this phase is completed in a timely manner and does not adversely impact the construction schedule, the Government has made a concerted effort to reduce the level of effort associated with its review and approval of the Contractor deliverables submitted during this phase. The drawings listed in H13, will be reviewed in accordance with Contract Clause H05 only to ensure compliance with the contract specifications, the contract design package, the Contractor’s proposal and the requirements of the regulatory agency.

Deficiencies found by the regulatory agency during its review of the drawings/calculations shall be corrected by the Contractor prior to acceptance of the drawing by the agency. Corrections to deficiencies addressed by MDC in its review of the drawings in Contract Clause H13 shall be implemented prior to acceptance of the drawing by MDC. All required changes to the drawings/calculations shall be reflected in the “As-Built” drawings submitted for review and approval by the COR after construction has been completed.

C. ITEM 0001AC (PHASE III) – CONSTRUCT AND TEST

PHASE III – Construct and Test is ITEM 0001AC of the contract and will commence only after completion of the Engineering phase and receipt by the Contractor of a Phase Start Notification (PSN) for ITEM 0001AC. The PSN is issued by the Contracting Officer Representative (COR).

During this phase of the Contract, necessary records and scheduling documents shall be completed, the vessel constructed, and tests and trials performed.

This phase of the contract is completed with receipt by the contractor of a letter of FINAL ACCEPTANCE issued by the COR and submittal of all final documents.

If Contract Option CLIN 0001AD is exercised, Phase III of the contract is completed with receipt by the contractor of a letter of PROVISIONAL ACCEPTANCE issued by the COR.

D. CLIN 0002 OPTION FOR DELIVERY

PHASE IV - Delivery is CLIN 0002 of the contract and may be exercised by the Government no later than 60 days after issuance of the Notice to Proceed issued by the Contracting Officer.

Vessel Delivery will commence only after completion of Phase III “Construction & Testing” and receipt by the contractor of a letter of PROVISIONAL ACCEPTANCE issued by the COR.

Vessel Delivery includes the delivery of the vessel from the contractor’s facility to final delivery location listed in Contract Clause F02.

Vessel Delivery is completed with receipt by the contractor of a letter of FINAL ACCEPTANCE issued by the COR and submittal of all final documents.

E. PHASE SEQUENCING

It is intended that the four phases will be performed sequentially.

The time allotted in contract section F for each phase spans an interactive process involving both the contractor and the Government. This process includes preparation, review and approval of the phase submittals, contract administration, mailing, preparation and issuance of Phase Start Notifications.

For the contractor to plan the work a graphic identifying the sequence milestones and the performance period allotted to each milestone has been developed and is shown on a following page. The graphic shows the three basic Contract Phases, and if exercised the additional time associated with the delivery option. Each Contract Phase is further subdivided into the milestones that must be completed within each phase and the amount of time allowed to accomplish each. Note that the total time allowed for each phase of the Contract matches the “REQUIRED DELIVERY SCHEDULE” in Clause F01.

The Contractor must be aware that the quality, completeness and detail of the submittals have a direct bearing on the approval process. Extended review iterations will extend the time necessary to receive approval of the submittals and will subject the Contractor to assessment of Liquidated Damages or Termination for Cause.

PHASE SEQUENCING

Receipt by Contractor of NTP Phase I

(PLANNING & SCHEDULING)

Phase I

ITEM 0001AA

90 calendar days

90 CD

Receipt at MDC of PHASE I Deliverables

Receipt by Contractor of PSN Phase II (ENGINEERING)

Phase II

ITEM 0001AB

180 calendar days

Receipt by Contractor of PSN Phase III (CONSTRUCTION & TESTING)

Phase III

ITEM 0001AC

550 calendar days

All final contract deliverables provided.

Receipt of letter of final acceptance. If CLIN 0002 is exercised, receipt of letter of provisional acceptance.

PHASE IV

ITEM 0001AD

90 calendar days

Receipt at MDC of Final Deliverables

Final acceptance at government’s facility

H02 CONTRACTOR SUBMITTALS

A. PHASE I – ITEM 0001AA – PLANNING & SCHEDULING PHASE SUBMITTALS

The following is a summary of the items that the contractor must submit during the Planning AND Scheduling Phase of this contract. All items must be received, reviewed and approved by the COR before the Phase Start Notification will be issued for the Engineering phase of the contract. The following items are required to be submitted during this phase:

SUBMITTAL ITEM CONTRACT CLAUSE REFERENCE

B. PHASE II – ITEM 0001AB – ENGINEERING PHASE SUBMITTALS

The following is a summary of the items that the contractor must submit during the Engineering Phase of this contract. All items must be received, reviewed, and approved by the COR before the Phase Start Notification will be issued for the Construction and Testing phase of the contract. The following items are required to be submitted during this phase:

SUBMITTAL ITEM CONTRACT CLAUSE REFERENCE

C. PHASE III – ITEM 0001AC – CONSTRUCT AND TEST SUBMITTALS

The following is a summary of the items that the contractor must submit after the Phase Start Notification with the Construction and Testing phase of the contract is issued. All items must be received and approved by the COR before Final Acceptance and Final Payment will be made. The following items are required to be submitted during this phase:

H03 DESIGN REQUIREMENTS

The Contractor shall provide the necessary engineering to develop the Final Design of the vessel as specified in Section C.

The weight estimate shall be updated with each pay estimate in accordance with Section C, Clause C115.

The criteria below were used by the Government to develop the Contract Drawing package. All drawings required to be developed and/or finalized by the Contractor shall comply with these requirements.

· Structural drawings shall delineate all structural members, brackets, plating and plate seams, all welding and all joint details complete with all dimensions noted. “Typical” views may be used for numerous repetitions of identical or mirror images. Every effort shall be made to make the design consistent from sheet to sheet and drawing to drawing. If necessary, calculations showing that all foundations, under-deck structure and headers shall meet the requirements of ABS and any specific requirements of Section C and shall be submitted with the associated drawings. The calculations shall be clearly annotated as to specific requirement being addressed and explanation of all assumptions.

· For the mechanical systems, all pumps, compressors, heat exchangers and machinery, deck machinery and ancillary equipment shall be sized and selected. The mechanical system drawings shall show all valves, filters, controls, receivers, pumps, strainers, consumers, takedown, separators and other principal features or devices. The drawings shall consist of a system schematic and a Material List and an Equipment List, and where necessary to show equipment locations, a detailed system drawing superimposed on a vessel arrangement and necessary sections and elevations on subsequent sheets. If necessary, calculations sizing the equipment shall be submitted with the system drawing. These calculations shall include the sizing of piping systems and pumps. Catalog cut-sheets of all equipment shall be submitted with the drawing.

· Major equipment on arrangement drawings (engines, motors, pumps, strainers, etc.) shall be shown in actual outline form (not schematic or by block).

· The electrical system shall be defined with consumers identified and quantified, controls and switchgear identified, a complete load analysis, short circuit analysis and one line diagram prepared and generator sets selected. Cabling drawings shall be prepared using the general arrangements for background.

· Joiner details and material selection shall be worked out with schedules for sheathing, insulation, doors, windows, furniture, fixtures, etc.

· Any drawing submitted without the required calculations, as stated herein or in the appropriate clause of Section C, will not be considered a formal submittal and will not be reviewed.

During the development of the Final Design, the Contractor may discover circumstances that dictate a need to change some of the equipment or materials specifically required by the Contract. Examples of this situation might be that the item is no longer available, or the lead time is too great to meet the vessel delivery. Such circumstances shall be immediately identified to the COR by letter for resolution, along with a proposed solution. Adjustments to the Contract required as a result of such circumstances, will be made under the “CHANGES” Clause.

The Contractor shall prepare Final Design drawings for regulatory submittals, COR submittal, “As-Built” drawings, and other technical details necessary to support his administration, operation, and production practices. Refer to Contract Clause H13, “Engineering and Drawings”, for a minimum list of required drawings and drafting standards.

H04 NOT USED

H05 REVIEW OF CONTRACTOR SUBMITTALS

The Marine Design Center (MDC) will review the drawings, data and other material submitted by the contractor in the various contract phases for the vessel.

Submittals from the contractor must be clear as to what the submittal represents and the action the contractor requests the Government perform.

The Government’s review is intended to be limited to the functional aspects of the submittals to ensure compliance with the contract specifications and will include technical review to ensure that sound naval architecture and marine engineering practices are followed. This does not relieve the contractor from any engineering, design, or quality assurance responsibility.

The contractor shall comply with the requirements of the design embodied in the contract. Where review, approval, classification or certification by ABS is a provision of the contract, Government review of contractor submittals may not address the requirements of those agencies. It is implicit that Government acceptance of submittals will be contingent upon satisfactory fulfillment of those requirements.

Submittals found to be completely acceptable to the Contracting Officer’s Representative without comment will be marked “ACCEPTED.”

Submittals found to be generally acceptable to the Contracting Officer’s Representative with qualifying comments will be marked “ACCEPTED WITH COMMENTS” but may or may not require resubmission depending on the COR’s assessment of the criticality of the comments.

“ACCEPTED WITH COMMENTS” submittals being resubmitted will be reviewed only to ensure that the previous comments have been adequately incorporated. Resubmission requirements will be clearly marked on the return.

Submittals unacceptable to the Contracting Officer’s Representative will be marked “NOT ACCEPTED.” Submittals not accepted will always require full and complete re-submittal. Such re-submittal will result in a full and complete review as though it was a first submittal.

Submittals furnished for information only or for which the contractor has not indicated the required review action will be marked “EXAMINED.”

The contractor shall ensure that all review comments are incorporated in corrected submittal documents or are rebutted in separate correspondence. The Contractor is encouraged to completely discuss all submittal comments with the MDC author in order to ensure complete and effective communication.

The contractor shall not use the drawing review or submittal process for contract deviations. Changes in equipment, materials, construction techniques or details must be the subject of separate, specific correspondence. Any such request made by the contractor must be specific and clear as to what is contractually required, the proposed change, location and/or extent, benefits resulting from the change and effect on contract cost and delivery.

Contractors shall plan their submittal schedules so as not to affect contract performance. Reviews by the Government may take up to 30 days.

H06 CONSTRUCTION PLAN

After receipt of the Notice To Proceed (NTP) for CLIN 0001, the contractor shall develop and submit to the Contracting Officer’s Representative (COR) the contractor’s proposed plan for the engineering and construction of the Vessel.

Project Scheduler Qualifications:

Designate an authorized representative to be responsible for the preparation of the schedule and all required updating and production of reports. The designated Project Scheduler must have prepared and maintained at least three previous shipyard construction schedules for projects of similar size and complexity to this contract, using Primavera P6 or Microsoft Project. The Project Scheduler must have a comprehensive knowledge of Critical Path Milestone (CPM) scheduling principles and application.

The plan shall be prepared as a critical path schedule using Primavera P6 or Microsoft Office Project and shall include the following schedule submittals:

1. Preliminary Project Schedule Submission:

· The Preliminary Project Schedule is a combined high-level schedule or detailed schedule, based on the time period.

· Due within 10 calendar days of phase one NTP.

· Contains detailed activities for 1st 90 days of contract.

· Activities/tasks with duration of more than 10 days should be decomposed into subtasks.

· Contains summary activities for the remaining time.

· Activities/tasks with duration of more than 180 days should be decomposed into subtasks.

· To be used for the first 90 days, afterwards only Govt. approved/Baselined Schedule shall be used and updated.

2. Initial Project Schedule Submission:

· The Initial Project Schedule is a detailed schedule for the entire project.

· Submitted within 60 days of phase one NTP.

· Should have an appropriate level of detail for the complexity of the project.

· Activities/tasks with duration of more than 30 days should be decomposed into subtasks.

· Activities/tasks with duration of less than 1 day should be combined to be of duration 1 day or longer.

· Activities/tasks represent all work activities under each WBS through the entire project.

· Project Calendar shall be updated to include all planned holidays.

· The Government has 15 days for each review cycle, providing comments, and approval.

3. Baseline Schedule:

· The Baseline Schedule is the Initial Project Schedule after it’s approved/baselined and once all government comments have been addressed and resolved.

· Once baselined, the baselined schedule dates are what progress will be measured against.

· During the baselining process, a “% Planned” calculation column will be added, and this calculation shall be included in all monthly schedule submissions.

· All non-summary tasks shall be logically connected to predecessors/successors.

· All tasks shall be set as “Auto-scheduled” (Not “Manually scheduled”).

4. Schedule Updates:

· The Baselined Schedule must be updated and submitted monthly, with the Progress Payment Request.

· “Status Date” of the updated schedule shall be the End Date of the “Period Covered by this Estimate” (ENG 93 Block 9).

· Monthly Updates shall include Actual Start, Actual Finish, and % Complete for each task to reflect actual progress.

· Planned Start and Planned Finish Dates for each task should show the realistic plan that will be achieved.

· Baseline Start and Baseline Finish dates for each task shall not be changed without KO approval.

· **Only schedule re-baselines approved through modification (COR approved) can be added to the schedule update.**

5. Recovery Schedule:

· The Recovery Schedule is a schedule that accelerates task completion to achieve the baselined schedule milestone dates if progress has fallen behind schedule.

· **Can only be requested by the COR.**

· This schedule shall utilize schedule acceleration methods to achieve the Baselined schedule milestones and requirements, at no extra cost to the government.

Every Schedule Submission requires: (This includes schedule updates each month)

· Narrative

· Activity descriptions for each task on critical path.

· Descriptions of anticipated risks to completion of critical path tasks, and the mitigation steps planned to prevent the issues from occurring.

· Description of current delays of all tasks (Critical path and non-critical path), and the mitigation steps being executed to resolve them.

· Explanations of corrective actions to accelerate schedule based on realized issues and/or delays.

· S-Curve showing planned cumulative costs through the life of the project, and actual cumulative costs to date.

· S-Curve showing planned % Complete through the life of the project, and actual % Complete to date.

· List of Changes (Or cells colored in yellow directly in each MS Project update)

· Precedence Diagram Method (PDM) Diagram or Network Diagram showing the Critical Path

· Activity/WBS Report

· Float Report

· Logic Report

· 1 Electronic PDF file of schedule

· 1 Electronic native file of schedule (MS Project or Primavera P6)

The critical path schedule will capture the contractor’s proposed starting date, duration in weeks, ending date, and percentage completion (both as planned and as achieved) for all of the major activities of the contract. The plan shall also show the amount of the total bid price (percent and actual dollars) associated with each activity. The plan will also have the progress “S” curve plotted (both as planned and as achieved).

The activities included on the schedule shall be developed by the contractor and shall include, at a minimum, the following:

· Bonding

· Planning & Scheduling

· Engineering

· All WBS items as identified in Section C (Levels 1, 2, & 3)

· USCG Subchapter T tasks

· Material Purchases & Deliveries

· Construction

· Launch

· Trials & Tests (all levels identified in Section E)

· Delivery

· Final Acceptance Demonstrations

In addition, the following milestone events shall be logically included on the schedule:

· Award of Contract

· Notice to Proceed with Planning and Scheduling (CLIN 0001AA)

· Notice to Proceed with Engineering (CLIN 0001AB)

· Notice to Proceed with Construct, Test (CLIN 0001AC)

· Notice to Proceed with Delivery (CLIN 0001AD)

· Launch

· Tests and Trials

· Provisional Acceptance

· Delivery Final Acceptance

H07 CONTRACTOR SAFETY PLAN

Within 30 days after Notice To Proceed for CLIN 0001, the Contractor shall submit a Safety Plan for the facility at which the work is to be performed.

The contractor’s Safety Plan shall outline the procedures used by the contractor and subcontractors to ensure the safety of his employees and minimize lost-time accidents. Shipyard activities and hazards as identified by OSHA (29 CFR 1915) shall be address and covered in the Safety Plan. Activities and hazards not covered by the Shipyard standards, are contained in General Industry section (29 CFR 1910) and shall be addressed in the Safety Plan, as applicable. OSHA Shipyard Industry Standards publication OSHA 2268-11R2015 provide recommendations regarding safety and health standards.

The Safety Plan shall include a safety orientation requirement for all Government employees/inspectors. The orientation shall address familiarization with shipyard rules and policies. Topics to cover shall include, but not limited to, general hazards, confined/enclosed space entry, fall restriction/protection, personnel accountability, contacting emergency services, weather hazards, evacuation, and shipyard health and safety points of contact.

The Safety Plan shall provide sufficient detail to ensure all enclosed and confined space training, inspection, ventilation, hot work, monitoring and record keeping activities are in accordance with 29 CFR 1915.

The Safety Plan shall identify by name and title the contractor’s Safety Officer who is responsible for enforcing the contractor’s safety rules. The Safety Plan shall also identify all certified “Shipyard Competent Person(s).” All knowledge, training, skills and recording keeping regarding “Shipyard Competent Person(s)” shall be in strict accordance with 29 CFR 1915.7. In addition, the Marine Chemist(s) hired by the shipyard (when necessary) shall be included in the Safety Plan and appear on the Subcontracting Plan.

H08 PROCUREMENT PLAN

After Notice To Proceed with CLIN 0001, the contractor shall submit a Procurement Plan for the vessel.

The Procurement Plan shall identify the major or schedule controlling components and equipment in the Contract, estimated delivery time for each, the selected vendor and planned date of ordering.

The Procurement Plan shall be in “spreadsheet” format and will later be developed into the Materials and Equipment Schedule (see Contract Clause H10).

To enable and support the contractor to lock in pricing and assure availability immediately following notice to proceed with CLIN 0001 and Item 0001AA, the procurement plan can be provided partially and incrementally (multiple times) to keep pace with the Contractor’s project development during PHASE I and for the remainder of the project.

Upon written approval of the Procurement Plan by the COR, the contractor may commence procurement of any or all of those items on the plan. COR approval of the Procurement Plan to allow early purchase orders does not indemnify the Contractor for any mistakes made or due to premature ordering that results in the need to alter, restock, or cancel purchase orders.

Progress payments will be made in accordance with H20, PROGRESS PAYMENT BASED ON A PERCENTAGE OR STAGE OF COMPLETION.

H09 SUBCONTRACTING PLAN

After Notice To Proceed with CLIN 0001, the contractor shall submit a Subcontracting Plan for the contract. This should not be confused with the SUBCONTRACTING PLAN required of Large Business as a part of their affirmative action responsibilities.

The Subcontracting Plan shall identify the areas or features of the contract or vessel which will be performed, all or in part by Subcontractors. The plan shall identify the scope of work, Subcontractor firm’s name, and reference the Subcontractor’s proposal or letter of intent.

The contractor shall provide copies of all pre and post contract correspondence between themselves and their representatives and all potential Subcontractors when requested by the Contracting Officer’s Representative.

The Subcontracting Plan shall specifically address the contractor’s plan for design and engineering.

If the engineering is to be performed by the contractor’s hired labor, the plan shall make that specifically clear. The contractor shall provide a statement of qualifications for any “in house” engineering personnel.

All persons employed as naval architects or marine engineers, either by the contractor or by any Subcontractor, shall be professionally competent by virtue of education, training, experience or licensing.

The Subcontracting Plan shall be in “spread sheet” format and will be incorporated into the Material & Equipment Schedule of Clause H10.

Upon written approval of the Subcontracting Plan by the Contracting Officer’s Representative, the contractor is authorized to proceed to place the subcontracts listed on the plan.

H10 MATERIALS & EQUIPMENT SCHEDULE

After the Phase Start Notification with ITEM 0001AB, and the approval of the H08 Procurement Plan, the contractor shall develop a schedule of all items, including major stock materials (excluding nuts, bolts, gaskets, consumables, etc.), to be used in the construction of the barge. The schedule shall be prepared in “spreadsheet” format and contain the following information for the barge:

· Component/equipment

· Quantity

· Vendor name and address

· Make, model, and options

· Drawing references (if appropriate)

· Purchase Order or Contract Number

· Scheduled order date

· Actual order date

· Scheduled (promised) receipt at shipyard

· Actual receipt at shipyard

Final submission to MDC shall include priced copies of all purchase orders, purchase specifications, and receipts.

At any time during the contract, the COR may request, and the contractor shall furnish, correspondence, telephone conversation records, priced copies of purchase orders, purchase specifications and material receipts or other records between the contractor and the various subcontractors and vendors.

H11 SUBMITTAL SCHEDULE

After receipt of Notice to Proceed with CLIN 0001, the contractor shall develop a submittal schedule for all contractor submittals required by the contract (Refer to Section C, Clause H02, H12, H13, and H14).

The schedule shall be in “spreadsheet” format and contain the following minimum information for the vessel:

· Drawing number (if any)

· Name or title of submittal

· Scheduled submittal date(s)

· Actual submittal date(s)

· Submittal letter number

· Reply letter number

· Reply letter date

For drawings or items with repetitive submittals (monthly, etc.) the schedule must allow for drawing review iterations or repetitive submissions.

After review, subsequent revision and approval by the COR, the schedule will be updated and submitted with the monthly Progress Payment Request for the life of the contract.

H12 DRAWING INDEX

Within 30 days after Notice To Proceed with CLIN 0001 the Contractor shall prepare an index of all drawings to be prepared by the Contractor as part of this Contract. The list shall be subdivided into three parts.

The first part shall list all the drawings the Contractor intends or expects to prepare during the “Engineering” phase of the Contract. See Contract Clause H13.

The second part shall list all drawings the Contractor intends or expect to prepare during the “Construction” phase of the Contract. See Contract Clause H13.

The third part shall list all of the “As-Built” drawings. The As-Built drawings shall consist of updated and corrected originals of all Contract Drawings, all of the drawings prepared by the Contractor (listed in the first part of this index) plus any standard drawings or details created by the Contractor during construction.

All parts of the drawing index shall include the drawing title, MDC Drawing Number, status, the Contractor’s drawing number (if any), the scheduled submittal date, the actual submittal date, submittal letter number, reply date and MDC reply letter number. The status of each drawing shall be one of the following:

· No Review Required

· Under Development

· Under Review

· Approval status (based on MDC reply letter for that drawing)

After review, revision, assignment of MDC drawing numbers and approval by the COR the index shall be updated and submitted monthly to the Contracting Officer’s Representative.

H13 ENGINEERING AND DRAWINGS

A. ENGINEERING

The Contractor shall perform engineering (prepare calculations, drawings, etc.) in order to:

· Launch, construct, and deliver the vessel

· Obtain regulatory body approval

· Obtain COR approval(s)

· Update Contract Drawings for descoping

· Finalize Contract Drawings

· Generate the required drawings

· Complete As-Built Drawings

All drawings and documents prepared by the Contractor or substantively modified by the Contractor shall be forwarded to the Marine Design Center for review, comment, and acceptance.

The contractor shall coordinate the submittal of all drawings required to obtain regulatory approval.

All engineering shall be performed by, or under the immediate supervision of, a licensed Professional Engineer in the appropriate field. Prior to the submission of plans, calculations, designs and weight estimates to MDC or any regulatory agency as part of this contract, the Contractor must have them reviewed and stamped by the responsible Professional Engineer. The PE stamp must appear on the actual documents.

B. DRAWINGS FORMAT

All drawings shall be prepared in CADD form, and shall conform to the American National Standards Institute (ANSI) Standard Y14. Drawing size shall be format A (horizontal or vertical) D, or E as defined by ANSI Y14.1. In no case will drawings of any other size or format be accepted. Drawings of two or more sheets shall have follow-on sheets titled according to ANSI Y14.1 for continuation sheets and shall not be separately titled.

Title blocks shall conform to ANSI dimensions and shall be submitted to the COR for approval before use.

Drawing files shall be named based on the drawing phase, WBS number, task number, sheet number, and revision number. The following example will illustrate the naming convention:

For a single or multi-sheet drawing with a drawing number of 894-C685-01 and a revision of “C” the drawing filename would be 894-C685-01C.DWG or .pdf.

The direct relationship between the drawing number and the drawing filename is as follows:

IN DRAWING # IN DRAWING FILENAME

File Extension .DWG

C. SUBMITTAL DETAILS

All drawings, documents, and calculations prepared by the contractor shall be forwarded to the Government for review, comment, and acceptance.

It is the responsibility of the contractor to schedule submission of the listed drawings/documents to allow for review by the Government, without adversely affecting the construction schedule or submittals to regulatory bodies.

The Government prefers that the contractor shall make submittals of the drawings, documents, and calculations in electronic format as (.pdf) files (unless required otherwise by the contract). If the transmission of large files via e-mail is prohibitive, the Government will establish a file exchange method for large file submittals.

All transmissions from the contractor shall be sent via e-mail to the:

· Contracting Officer’s Representative (COR)

· Project Manager

· Technical Manger

The above individuals will be defined by the Government at the time of contract award.

Review actions on all documents will be returned to the contractor from the Government via e-mail.

The contractor shall provide to the Contracting Officer's Representative copies of all pre and post contract correspondence between the contractor and ABS, including all correspondence from ABS to the contractor.

The contractor shall also provide to the Contracting Officer's Representative, approved and stamped copies of all drawings and documents reviewed by ABS, with all comments resolved (if applicable).

D. REQUIRED DRAWINGS

The Contractor shall provide the following drawings during Phase II of the contract (see respective Contract Section for specific requirements):

Drawings To Be Finalized:

Drawings To Be Developed:

DATA SHEETS

Note – in addition to the list above, any drawings requiring equipment selections or material substitutions as described in H15 shall also be submitted for approval during Phase II.

The Contractor shall provide the following drawings/calculations during Phase III of the contract (see respective Contract Section for specific requirements):

Drawings to Be Finalized

Drawings to Be Developed:

The Government will be the sole owner of the design and will have "unlimited rights" in the duplication, use, re-procurement and disclosure of all drawings used in the development and construction of this vessel.

H14 “AS-BUILT” DRAWINGS

The contractor shall provide copies of all ABS approved and reviewed drawings, as well as all ABS review letters with drawing comments for these barges (if applicable).

The contractor shall update the contract drawings as required to reflect the as-built condition. The as-built drawings shall clearly show the construction, details, and systems of the barge at the time of delivery. In addition, any drawings developed by the Contractor shall be updated to reflect the final as-built condition. As-built drawings shall be designated by changing the MDC drawing number from a B or C version to a D version. For example, drawing 894-C205-01 would be designated as as-built drawing 894-D205-01.

All of the drawings and documents shown on the Submittal Schedule required by Section H12 and all of the Contract Drawings listed in Contract Section J, Clause J01, “Contract & Reference Drawings”, shall be updated and corrected to form an "As Built" record of the vessel.

The as-built drawings for the barge shall be delivered as follows:

1. Prior to Final Inspection, the contractor shall submit one set of prints (hard copy) and electronic copies of the as-built drawings of the barge and spuds for review and approval.

2. Prior to Final Acceptance, the contractor shall provide the following:

a. Two full size, hard-copy (paper) sets of black or blue line prints of all as-built” drawings for the barge.

b. Two sets of electronic as-built drawings for the barge.

Electronic files shall be either emailed or uploaded to the Government File Share Site ARL SAFE at https://safe.arl.army.mil/

The Government will be the sole owner of the design and will have "unlimited rights" in the duplication, use re-procurement and disclosure of all drawings used in the development and construction of this vessel.

H15 SUBSTITUTIONS

“Substitution” as used in this clause, is an administrative action, not resulting in a Contract change of cost or time. It refers to areas of the spec or drawing where “similar to” or “or equal” are specified.

During Phase II (Engineering), the Contractor shall prepare and submit a comprehensive list and analysis of any Contractor proposed substitutions of the equipment and materials stated in the Contract.

The Substitution List shall be limited to equipment and materials identified as “similar to” or “or equal”. Equipment and Materials where the Contractor elects to use what was already listed in the contract or drawing, are not required to be addressed here. Equipment and Materials where the Contractor elects to use a similar or equal item shall be listed on the Substitution List.

Each proposed substitution shall be accompanied with an analysis and comparison of the equipment or materials specified and the equipment or materials proposed, including features, dimensions, performance characteristics, etc.

Should the substitution be accepted, the Contractor shall be responsible for integrating the substitution into the design at no increase in Contract cost and no extension of Contract completion. Such modifications to the design must be completed, submitted for approval, revised as necessary and accepted by the COR during Phase II.

Should the substitution be accepted, the Contractor shall revise all necessary drawings to reflect the selected piece of equipment or material and submit for approval during Phase II.

Once a PSN for Phase III “Construction & Testing” has been issued, substitutions will not be considered.

H16 MANUFACTURER OR SUBCONTRACTOR DRAWINGS AND MANUALS

The contractor shall provide three complete sets of drawings and manuals for each piece of machinery and equipment provided by the contractor; that clearly describe the operation, construction, maintenance, repair, adjustment, lubrication, parts lists and “trouble shooting” of every item of machinery and piece of equipment.

Manuals shall be in the English language with all dimensions in the foot-pound-second systems of units. Manuals shall be bound in hard covers of durable materials.

Manufacturers or Subcontractor’s drawings may be included in the manual but must be folded to page size.

If photocopies (Xerox or similar) of parts lists, text, diagrams, etc., are furnished, one of the sets shall be a “Master” and must be made up of all “original” sheets and be clearly identified as the “Master” copy. Photocopies will be clear with high black/white contrast, sharp lines, full sheet reproduction, and no background shadow or clutter.

Where catalog “cut-sheets” are provided, pertinent information to the equipment or machinery provided shall be clearly shown and differentiated from other items on the sheet that are not applicable to this project.

Manuals shall be available at Final Acceptance.

H17 OPERATOR’S MANUAL

The Contractor shall prepare and furnish an Operator’s Manual customized for the vessel. The manual shall be a guide to the operation, maintenance, and utilization of the various systems on the vessel and the vessel itself.

The manual shall be arranged such that an operator can get a thorough overview and understanding of a system and its operation, with specific steps and guidelines to clearly affect system actuation, control, monitoring, troubleshooting, adjustment, startup and shutdown.

The manual shall also include specific maintenance instructions for each system, and item of equipment as a supplement to the manufacturer’s manuals.

The manual shall include a description and procedures for each system as installed. Every gauge, meter and indicator shall include interpretive information such as expect parameters and procedures to follow if the information is outside the specified parameters. Information specific installation (OEM) shall be captured, including but not limited to fluid types, capacities, filters, special required tools and supplies.

References to manufacturer’s manuals shall be included, but it is not the intent to “Cut and Paste” from manufacturer’s manuals. In all cases where the manufacturer’s manual describes options, the operator’s manual shall describe/identify the options installed.

The manual shall also include specific maintenance schedule matrix and instructions for each system, and item of equipment.

The manual shall contain simplified and reduced size arrangement and schematic and/or diagrammatic-on-arrangement drawings of each system.

The language and level of detail for the operating, monitoring, maintenance, and troubleshooting procedures shall be targeted to a professional mariner crew.

The manual shall be bound in hard cover binders of a durable material.

Three copies of the manual shall be provided prior to Final Acceptance of the vessel. One copy shall be the “Master” copy and shall contain the original typed or reproducible version of the manual. An electronic copy of the “Master” shall be provided.

H18 RECORD PHOTOGRAPHS

A. CONSTRUCTION PROGRESS PHOTOGRAPHS

The Contractor shall provide monthly photographs deliverable in digital format. The photographs shall document the construction progress, the launching, and tests and trials of the vessel.

The photographs shall be in JPG file format of at least SVGA Resolution, 24-bit color depth, and at a compression ratio no greater than 25% (75% Quality).

Approximately 15 or 20 photographs shall be provided monthly. The quantity of photographs shall be commensurate with the level of production.

B. FINAL PHOTOGRAPHS

The Contractor shall furnish the services of a professional photographer to take digital color photographs upon completion of the vessel. The camera used is to be Professional Grade DSLR or Full Frame Mirrorless with a minimum of 24MP.

The required photos are described below:

Exterior shots (not less than 30 shots of the vessel shall be taken) shall include:

· Each side

· Elevated Each Side

· Each end

· Port and Starboard 3/4 views (end on)

· Elevated 3/4 views

· Action shots of the launching

Interior shots shall be provided from various angles (4 minimum) for each space/compartment documenting equipment, outfitting, and layout.

The Contractor shall provide the digital files for each shot.

The Contracting Officer Representative will select three shots of the vessel. The Contractor shall have the selected shots custom printed in 11” x 14” size, mounted, double matted and framed under clear glass in suitable wooden frame. Three sets of these pictures shall be furnished to the Contracting Officer's Representative (total of nine matted & framed color photographs).

H19 GOVERNMENT PROPERTY

All Government-Furnished equipment (GFE) and equipment for which the Government has made payment or partial payment shall be considered Government Property.

The contractor shall accept all risk for Government property in his possession.

The contractor shall maintain an inventory of all Government Property, update and submit the inventory monthly.

All Government Property shall be stored in enclosed, weather tight secure, warehouse buildings. Security shall consist of restricted access, locked and fenced storage. Warehouse buildings shall be heated above freezing and ventilated to prevent condensation or sweating.

H20 PROGRESS PAYMENT BASED ON PERCENTAGE OR STAGE OF COMPLETION

The Government shall pay the contractor the contract price as provided in this contract.

The Government shall make progress payments monthly as the work proceeds, or at more frequent intervals as determined by the Contracting Officer Representative (COR), on estimates of work accomplished which meets standards of quality established under the contract, as accepted by the COR. If requested by the COR, the contractor shall furnish a breakdown of the total contract price showing the amount included therein for each principal category of work, in such detail as requested, to provide a basis for determining progress payments. In the preparation of estimates, the COR may authorize payment for material delivered to the site and at locations other than the site may also be taken into consideration if:

· Consideration is specifically authorized by this contract; and

· The contractor furnishes satisfactory evidence that it has acquired title to such material and that the material will be used to perform this contract.

If the COR finds that satisfactory progress was achieved during any period for which progress payment is to be made, the COR shall authorize payment to be made in full. However, if satisfactory progress has not been made, the COR may retain a maximum of fifteen percent (15%) of the amount of the payment until satisfactory progress is achieved. When the work is substantially complete, the COR may retain from previously withheld funds and future progress payments that amount the COR considers adequate for protection of the Government and shall release to the contractor all remaining withheld funds.

All material and work covered by progress payments made shall, at the time of payment, become the sole property of the Government, but this shall not be considered as:

· Relieving the contractor from the sole responsibility for all material and work upon which payments have been made or the restoration of any damaged work; or

· Waiving the right of the Government to require the fulfillment of all of the terms of the contract.

The Government shall pay the amount due the Contractor under this contract after:

· Completion and acceptance of all work; and

· Presentation of a properly executed voucher Eng. Form 93