DRAFT - MMATCT Section C - SOW 092519.pdf

Solicitation Number

PART I - SECTION C

STATEMENT OF WORK

Medium Mobile Air Traffic Control Towers (MMATCT)

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C.1.0 Introduction This Statement of Work (SOW) sets forth the requirements for the acquisition of Medium Mobile Air Traffic Control Towers (MMATCTs) in support of the FAA Mobile Asset Sustainment Program (MASP) that will provide the Federal Aviation Administration (FAA) with the ability to rapidly deploy a mobile tower to quickly restore, augment, or replace air traffic control functions when a fixed air traffic control tower (ATCT) is out of service, does not exist, or is going to be taken out of service.

C.2.0 Scope The Contractor must provide all labor, supervision, materials, equipment, transportation, training and management necessary to provide the stated requirements herein. The MMATCT must be a fully assembled, finished product, inside and out, in accordance with this Section C, Statement of Work (SOW) and Section J-1, MMATCT Technical Specification. The Contractor is encouraged to maximize the use of commercial-off-the-shelf equipment in support of the MMATCT requirements.

This SIR includes four (4) attachments as follows:

J-1 MMATCT Technical Specification J-2 MMATCT Equipment Racks J-3 Contractor Acceptance Checklist J-4 Air Transportability Test Loading Activity (ATTLA) Checklist

C.2.1 FAA Ordering The FAA approach to acquiring the MMATCTs is to establish an Indefinite Delivery/Indefinite Quantity (IDIQ) contract with a Contractor that is capable of delivering two (2) MMATCTs within six (6) months of contract award. The Contractor must also have the capability of delivering two

(2) units within six (6) months of subsequent delivery-order issuance. The minimum number of MMATCTs to be purchased under this contract will be four (4), and the maximum number is six (6). The base period and both one (1) year option periods have been provided with Number of Unit quantities for the ordering of CLINs; the Number of Unit quantities are estimates provided to assist with the production capabilities and planning of the Contractor.

C.2.2 Terminology A. ATIS – Automatic Terminal Information System equipment that provide departing and arriving aircraft information on the field weather conditions such as wind direction and speed, barometric altimeter setting, field visibility, and other unique field conditions.

B. Cab – This term refers to the enclosure that is attached to the chassis of the MMATCT. At a minimum, the cab includes the floor, walls, ceiling, roof, windows, doors, steps, cab, equipment area, and Convenience area. The cab also includes the interior finishes, including cable trays/ladders, ductwork, and wire runs.

C. Chassis – This term refers to the trailer of the MMATCT that provides the lateral and longitudinal support for the cab. It also includes, but is not limited to, the axles, wheels, tires, tie-down points, lifting points, fifth wheel neck, and towing hardware.

D. Leveling Equipment – This term refers to all equipment used to level the MMATCT when it is on-site. The leveling equipment will be retracted or stored during transport.

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E. Mission Support Equipment – This term refers to equipment that does not directly support the control of aircraft, such as the administrative telephone system.

F. MMATCT – In the context of this Screening Information Request (SIR), this term refers to the entire structure, minus FAA installed equipment. The MMATCT does not include any external assets used to power or provide services to the body or chassis.

G. National Air Space (NAS) Systems Equipment – This term refers to the equipment in the MMATCT that directly supports the control of aircraft, including, but not limited to, the radios, voice switch, and Automatic Terminal Information System (ATIS).

H. Running Gear – This term refers to the components on the chassis that are associated with the movement of the MMATCT. This includes, but is not limited to, wheels, tires, brakes, and axles.

I. Slat Wall – This term refers to a system of extruded aluminum wall coverings that originated in the private sector to build merchandise wall display areas that could be quickly reconfigured with various metal arms to hold different types of items. It has been adapted in FAA air traffic control room areas because of the space savings and flexibility of equipment mounting position and articulating arms supporting displays, keyboards and control panels.

C.2.3 Supporting Documents The supporting documents that are pertinent to this procurement are listed in paragraph 2 of Attachment J-1.

C.3.0 General Requirements C.3.1 MMATCT Design The design of the MMATCT is to be proposed by the Contractor, which must ensure that it complies with the specification provided as Attachment J-1 of this SIR. The functions of the MMATCT are fixed, as is the requirement for transportability. The Contractor is otherwise free to develop a design that meets the requirements listed herein. The Contractor’s design must include protective features that prevent damage while in transport, such as protective panels for the cab windows and for the air-conditioning heat-exchange unit, as described in Attachment J-1.

Additionally, the Contractor is encouraged to incorporate energy-efficient technologies in the MMATCT design as deemed practical and cost-effective. The Contractor is further encouraged to be innovative in the use of technology and space in the design of the MMATCT.

The Contractor must perform and deliver to the FAA a thermal analysis of the MMATCT considering the notional list of equipment that is proposed for installation in Attachment J-2, MMATCT 4 Equipment Racks. The analysis must consider environments in which the MMATCT could be expected to operate in the continental United States, Alaska, Hawaii, and United States territories.

C.3.1.1 Design for Air Traffic Control Functionality The Contractor must ensure that the cab area complies with the requirements stated in Attachment J-1, MMATCT Technical Specification, with regard to the ability of the air traffic controllers to perform their mission and provide space for the equipment detailed in Attachment J-2, MMATCT

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4 Equipment Racks. This includes the ability of the controllers to move within the cab and maintain visual contact with the aircraft and vehicles they are controlling.

C.3.1.2 Design for Aircraft Transportability The Contractor must ensure that the size, shape, and projected weight are within the constraints for transport in a United States Air Force (USAF) C-17 aircraft. Additionally, the Contractor must consider the weight and balance of the MMATCT with the equipment racks and associated equipment installed. The Contractor’s design must designate the positional range for the equipment racks that will be installed by the FAA. This calculation must use the equipment rack information provided in Attachments J-1 and J-2. The Contractor must ensure that the external dimensions and weight distribution will be compatible with loading on a C-17. After delivery of the MMATCT and acceptance by the FAA, the FAA will work with the United States Air Force (USAF) Air Transportability Test Loading Agency (ATTLA) to obtain a certification that the MMATCT is loadable onto and air transportable in a USAF military C-17 aircraft.

C.3.2.3 Design for Road Transportability The Contractor must ensure that the size, shape, and projected weight and balance of the MMATCT are within the constraints of highway transport via the United States National Highway System as defined by the U.S. Department of Transportation (http://www.fhwa.dot.gov/planning/national_highway_system/) and all Class 1 and Class 2 roads in the United States and its territories (http://www.fhwa.dot.gov/planning/glossary/ glossary_listing.cfm?TitleStart=C) without the use of special permits or escort vehicles, as stated in Attachment J-1.

C.3.2.4 Occupational Safety and Health Administration (OSHA) Standards The Contractor must cite those instances in which it is unable to comply with the applicable OSHA standards at subparts (a), (b), (‘e), (f), (i), and (j) of part 1910 of title 29 of the Code of Federal Regulations.

C.3.3 MMATCT Schedule The Contractor must develop and maintain a Microsoft (MS) Project schedule for each MMATCT delivery order award. This schedule must be provided to the Government within ten working (10) days of delivery order issuance, and an updated progress schedule must be provided by the 10th of each calendar month thereafter both for the individual TO award and for all other MMATCTs in production or scheduled for delivery. The schedule should detail key activities, including but not limited to lead items, key fabrication tasks, and delivery date. The Contractor must have sufficient resources and a schedule control methodology to ensure timely, effective, and efficient delivery of required products and services. The MMATCT schedules will not be separately priced and are included in CLIN X001.

C.3.4 Quality Control The Contractor must ensure that it has effective quality control processes and procedures in place for the first year and all subsequent ordering amounts of the MMATCT for all option years and delivery orders that extend beyond the final exercised option period. This is discussed in Attachment J-1, in order to deliver a MMATCT and associated products and services that meet the requirements herein.

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C.3.5 Government Furnished Equipment (GFE) There will be no GFE provided to the Contractor. The NAS systems discussed in Section 2.2 will be integrated into the MMATCT by the FAA after acceptance.

C.3.6 MMATCT Delivery The MMATCTs must be delivered to the Naval Information Warfare (NIW) Center in North Charleston, SC. The transport of the MMATCTs to the NIW will serve as a test of the MMATCT’s road transportability per section C.3.2.3. The FAA will perform the Contractor Acceptance Inspection (CAI) in two parts. Part I will be conducted at the Contractor’s site in accordance with SIR Section J-3, Contractor Acceptance Checklist and the inspection and acceptance as described in Section E. Part II of the CAI will be conducted at the NIW to confirm that the MATCT meets the requirement for road transportability in accordance with Section J-3.

C.3.7 Orientation Training The Contractor must conduct hands-on orientation training on the set up of the MMATCT at the time of delivery. This training must include, at a minimum, a review of documentation associated with the unit as described in Section C.3.12, installing and deploying supporting structures, leveling the unit, powering up the unit, and powering down and preparing the unit for transport.

The Contractor must conduct this training for Government and Government-designated personnel in conjunction with the CAI. The Orientation Training will not be separately priced and is included in CLIN X001.

C.3.8 Warranty The Contractor must provide a not separately priced three (3) year warranty against design defects and defects in materials and workmanship on each ordered CLIN X001 MMATCT upon acceptance. Warranties are further discussed in Section H.2 Warranty.

C.3.9 Supportability Any NAS equipment installed into the MMATCT by the FAA will be supported through the FAA logistics support processes. Contractor-provided equipment and systems as discussed in SIR Attachment J-1, Section 3 must be supported by the Contractor during the warranty period that is discussed in SIR Section H.2 - Warranty.

C.3.10 Spare Parts The Contractor must provide one (1) set of spare parts for each ordered CLIN X001. A set of spare parts supporting a MMATCT may also be ordered separately under CLIN X002. The spare parts must consist of common consumables that would be expected to fail during the first five (5) years of service under normal use conditions, such as light bulbs, brake pads, fuses, and tires. The spare parts inventory must include a minimum of two (2) full-size, built-up wheels (tires and wheels). Any item not defined by the Contractor or FAA as a common consumable will be addressed by proposal under CLIN X007.

C.3.11 Documentation The documentation provided with each MMATCT must consist of the following documents:

• “As Built” drawings

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• MMATCT Inventory

• Operator’s Manual

• Maintainer’s Manual

• Spare Parts Inventory

C.3.11.1 “As Built” Drawings Each MMATCT must be delivered with a set of “As Built” drawings that are specific to the unit being delivered. The drawings must highlight any changes that differentiate the unit being delivered from any previously delivered units. The drawings for the first unit will serve as the baseline for MMATCT drawings for the follow on units. Each of the MMATCTs must have a complete set of drawings, not simply a set of drawings that shows the differences between the delivered unit and its predecessors.

The Contractor must deliver the As-Built drawings of the MMATCT at the time of delivery to the FAA. These drawings must include explanatory text and must provide FAA personnel with, at minimum, dimensional information relative to structure, openings, any installed equipment, cable runs, structural capacity information, wiring diagrams of the power system and trailer wiring (e.g.

running lights and breakaway switch).

The Contractor must provide interface drawings for the MMATCT electrical systems that it provides. The interface drawings must include the demarcation point where consoles or external connections are made. The drawings must include the power sub-system with distribution panels and fixtures, e.g. power outlets, lights, and junction boxes.

The information provided in the As Built documentation must be that information that would be required during the integration of the FAA’s NAS and administrative systems by the FAA. The drawings will be in the Contractor’s format subject to FAA approval.

This documentation is to be provided in paper and electronic formats in a quantity of one (1) set per unit ordered under CLIN X001 and/or if ordered separately under CLIN X004. The application used for the electronic copy must be AutoCAD (.dwg).

C.3.11.2 Inventory The MMATCT must be delivered, under CLIN X001, with an inventory of major components of sub-systems and spares. A separate inventory, including spare parts as described in Section C.3.11, must be provided with the Operator’s and Maintainer’s Manuals, as described in Section C.3.12.3.

The inventory must include each component’s or spare part’s common nomenclature, part numbers, serial numbers, quantities, and, if a spare, stored location. The MMATCT inventory will not be separately priced and is included in CLIN X001.

C.3.11.3 Technical Manuals The Contractor must develop systems-level Operator’s and Maintainer’s Technical Manuals (O&MTM) for the MMATCT. The manuals may be sections in a single manual. The manual(s) must be in Contractor’s format subject to Government approval and must contain the following sections:

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Operator’s Manual – This section must include all procedures needed to set up, take down, and transport the MMATCT. This information must include, but is not limited to, how to safely load, unload, lift, tie down, shore, unpack, and repack the unit. The Operator’s section must include information required to lift and position the MMATCT, level and support the unit so that it is safe to operate, install and remove antennas and the grounding system, and install and remove safety equipment (e.g. ladders, guardrails, and machine guarding). The Operator’s section must also address requirements for safe operation of the MMATCT, including relevant safety warnings and required personal protective equipment (PPE), including fall protection.

Maintainer’s Manual – This section must include recommendations and procedures regarding preventive maintenance for the MMATCT, not including the FAA provided National Airspace Systems (NAS) equipment. Commercial manuals, supplemented as necessary, may be used to satisfy the maintenance requirements for systems or equipment provided by other vendors. The use of these commercial manuals is subject to FAA review and approval. The Maintainer’s section must also include cut sheets for commercial components incorporated into the MMATCT.

This section must include a list of the recommended tools for maintaining and repairing the MMATCT and the installed racks/cabinets. This section must also provide the manufacturer’s “cut sheets” for the materials used in interior of the MMATCT. Included in this manual must be all relevant information for ordering replacement windows. This information must include, as a minimum, the dimensions, characteristics, and source for each window that are needed for ordering replacements.

Manufacturer’s Equipment Manuals – This section must include equipment manuals for each Contractor-supplied system installed in the MMATCT. This includes, but is not limited to, the manufacturer-provided operations and maintenance manuals for the HVAC and breakaway systems.

Inventory – This section must include the inventory list as discussed in Section C.3.12.2.

The O&MTMs delivered under CLINs X001 and X005 for subsequent MMATCT units must be updated to reflect any modifications to the design or equipment of the MMATCT.

This documentation is to be provided in paper and electronic format in a quantity of one (1) set per unit ordered under CLIN X001 and if ordered separately under CLIN X005. The application used for the electronic copy must be a commonly used Microsoft Office or Adobe (.pdf) file or, in the case of drawings, either AutoCAD (.dwg) or MicroStation (.dgn) file.

C.3.11.4 Thermal Analysis The Contractor must develop and deliver to the FAA a Thermal Analysis for the MMATCT which projects the interior cab temperature for the entire range of cab temperature possibilities throughout the expected deployment areas in continental U.S. Hawaii, Alaska and the U.S. territories, recognizing that the Government’s preference is that the mobile assets are not deployed to non- U.S. sites.

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C.4.0 Post-Delivery Service C.4.1 Post-Delivery Planned Service If ordered under CLIN X006, the Contractor must provide a one-time annual service focused on items that should be inspected and serviced to extend the life of the MMATCT. This service must include repairs and maintenance to the structure, to include the wheels, axles, and braking system, and to the Contractor-provided electrical system.

C.4.2 Post-Delivery Unplanned Service, Modifications, and Upgrades The Contractor must have the ability to support and, upon written request by the FAA, develop a cost estimate and proposal for FAA-required service, modifications, and upgrades to existing MMATCTs. If ordered under CLIN X007, these requests will support unanticipated or unplanned requests supporting the MMATCTs during the life of this contract and will be predicated on requirements that may be updated due to FAA, Federal or State requirements along with individual MMATCT driven changes due to the specific air traffic control location in which the MMATCT is, has been, or will be used.

C.5.0 Program Management The Contractor must maintain a management structure capable of interfacing and coordinating with the FAA’s operational and contract-management structures. Coordination will consist of working with the Contracting Officer (CO), the Contracting Officer’s Representative (COR), and the MMATCT program office to work out specific design, execution, delivery, and warranty support issues as they occur.

The Contractor must clearly identify the prime Contractor and all subcontractor relationships. The Contractor must provide information on the division of roles, responsibilities, and distribution of effort (by type and percentage) between the parties to any such relationship in performance of the requirements. The information provided must detail the primary point of contact for the prime and each subcontractor for all correspondence and the processes that will be followed to disseminate information to other team members.

C.5.1 Program Reviews For the first two (2) MMATCTs ordered, the Contractor must conduct a design review with the FAA prior to commencing the construction. For each subsequent MMATCT ordered, the Contractor must conduct a design review with the FAA to review any design changes from the previously ordered MMATCTs. The design review must be approved by the FAA before construction can commence. Deviations from the design must also be approved by the FAA in writing.

For each MMATCT ordered, the Contractor must conduct one in-progress review when the MMATCT is approximately fifty (50) percent complete.

For each MMATCT ordered, the Contractor must conduct one construction completion review when the MMATCT is complete and ready to be shipped to the integration location. The Program Reviews will not be separately priced and are included in CLIN X001.

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C.5.2 Technical Interchange Meetings The Contractor must plan and take part in monthly Technical Interchange Meetings (TIMs) with the COR. These TIMs will be via a Contractor-arranged teleconference or, at the FAA’s discretion, at the Contractor’s facility. The purpose of the TIMs will be for the Contractor to discuss the status of specific technical activities, including studies, design issues, cost, schedule, technical performance, implementation, and technical guidance to ensure continued Government oversight of the progress of the contract. The TIMs will not be separately priced, are included in CLIN X001, and must continue for the duration of contract performance.

C.5.3 Monthly Status Reports If ordered under CLIN X003, the Contractor must provide Monthly Status Reports addressing technical activities and cost status, along with an MS Project master schedule to include all individual delivery order schedule summaries, major milestones and progress for the program. The Monthly Status Reports must include action items and a discussion of any outstanding issues for the program. The reports must also address any task that is behind schedule and remedial measures that will be enacted to bring the task current. The reports must be submitted by the 10th day of each of the first twelve calendar months following the order. These reports must be in Contractor’s format.

C.5.4 Data Access The Contractor must provide the CO and the COR electronic access to all deliverable documents relevant to the execution of the program during the MMATCT contract period of performance.

The Government will not mandate the format of this information.

C.6.0 Licensing The Contractor must obtain temporary licensing for each of the MMATCTs for highway transport per section C.3.2.3 prior to delivery and acceptance.