34695_May_4_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation document issued by the New Milford Board of Education in Connecticut for professional engineering services related to the design and installation of code-compliant fire hydrants at Northville Elementary School. The procurement seeks qualified engineering firms to assess existing exterior fire protection infrastructure, identify deficiencies, and develop comprehensive designs for new fire hydrant installation in compliance with local, state, and national fire codes and local water utility standards. The scope of services encompasses five phases: Site Assessment and Evaluation, Code Compliance and Coordination, Design and Engineering Services, Permitting and Approvals, and Bid and Construction Support. Key deliverables include a site evaluation report, preliminary and final design drawings in both PDF and CAD formats, hydraulic analysis, permitting documentation, bid documents with technical specifications, and as-built drawing reviews. The solicitation opened on February 2, 2026 at 1:00 PM EST, with a vendor question and answer period running through March 30, 2026 at 12:00 PM EDT. Proposals are due on Monday, April 27, 2026 at 12:00 PM at the New Milford Public Schools Facilities Office at 386 Danbury Road, with public bid opening scheduled for 2:00 PM the same day. Design and specifications must be completed within sixty days of award notice or contract signing, and all proposals shall remain valid and binding for ninety calendar days from submission.

Qualified respondents must provide proof of specific insurance coverage, including Worker's Compensation Insurance with Employer's Liability at minimum $500,000, General Liability Insurance at minimum $1,000,000 per occurrence and $2,000,000 aggregate with $1,000,000 umbrella coverage, Property Damage Insurance at minimum $1,000,000 per occurrence and aggregate, and Professional Liability Insurance (Errors and Omissions) at minimum $1,000,000 per occurrence and $2,000,000 aggregate, with the District and Town of New Milford named as additional insureds on a primary and non-contributory basis. Pricing shall be submitted as a lump sum fee allocated across the five project phases, with construction support services billed on an estimated not-to-exceed hourly rate schedule beyond the mutually agreed construction timeline. The RFP is open to all vendors with no specific set-asides or restrictions identified for disadvantaged enterprises. All proposals must include completed appendices with bidder information, affirmative action and equal opportunity statements, at least three references from similar-sized clients, and detailed resumes for design team members, with submission requiring three printed copies and one electronic copy on a USB drive. Contract award is contingent upon the availability of District funding, and the District retains termination rights if funds prove insufficient. The District is tax-exempt under state and federal law, and the successful vendor is responsible for all applicable taxes.