Performance Work Statement - Draft 18Nov24.pdf

US Department of Agriculture (USDA)

Performance Work Statement

Contents Project Title General Information

1.0 Background and Purpose

2.0 Definitions

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Deliverable / Schedule

5.0 Government Furnished

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 - Electronic and Information Technology Standards

11.0 Performance Requirement Measures

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Project Title 2024 WO Load Rating & Bridge Program Support Services

General Information

1.0 Background and Purpose

• The USDA Forest Service is seeking engineering support services for bridges and other transportation structures.

Services needed may include inspection, assessment, load rating, design, training, database development, and technical writing.

2.0 Definitions

• AASHTO stands for American Association of State Highway and Transportation Officials.

• LRFD stands for Load and Resistance Factor Design.

Contractor Requirements

3.0 Technical Requirements / Tasks

• Load ratings will be performed in accordance with the most current Manual for Bridge Evaluation (MBE) by or under the guidance of a professional engineer.

• Load rating calculations will be checked, approved and sealed by an engineer registered in the state where the structure is located.

• Load ratings may be assigned to concrete structures with unknown reinforcement using methods such as radar detection or load testing.

• Most load ratings will be performed with AASHTOWare BrR software.

• Training services needed may include use of AssetIntel inspectX software; training related to the 2022 updates to the National Bridge Inspection Standards (NBIS); training in use of the Specifications for the National Bridge Inventory (SNBI); and training in use of BrR software.

• Bridge inspection services needed may include Routine, Underwater, Nonredundant Steel Tension Member (NSTM), Damage, Special, and In-Depth inspections.

• Access methods for NSTM and In-Depth inspections may include use of rope-access or specialized under-bridge inspection trucks (UBIT).

• Non-destructive Evaluation (NDE) methods such as ultrasonic testing may be needed.

• Bridge design services will be done in accordance with the most recent AASHTO LRFD Specifications.

• Services needed for bridge scour may include scour assessments and creation of scour plans of action

• Technical writing services may include assistance with agency bridge policy development and updates; creation of manuals; and creation of NSTM and Underwater bridge inspection Procedures Plans.

4.0 Deliverable / Schedule

All written deliverables shall be phrased in layperson language.

• Where a written milestone deliverable is required draft format, indicate a completion time for review of the draft formatted deliverable, e.g. within ___ calendar days from date of receipt. The agency shall also indicate the number of business days the contractor has to deliver the final deliverable from date of receipt of the government’s comments.

• To the maximum extent possible, state requirements in terms of (a) functions to be performed; (b) performance required; or

(c) essential physical characteristics. Define in terms that encourage Offerors to supply commercial items, or, to the extent that commercial items suitable to meet the agency’s need are not available, non-developmental items. Allow the contractor to devise and propose one or more solutions to satisfy the requirements.

• Sample Text – Tasks and Associated Deliverables: Timely submission of deliverables is essential to successful completing this requirement. Schedules for deliverables are specified in Exhibit B. All deliverables shall be prepared and submitted according to format, content, and schedule described in the SOW. All “hard copy” deliverables will be submitted on recycled content paper and printed double-sided.

• Sample Text – Reporting Requirements: The contractor is required to provide written progress reports {insert frequency, e.g. monthly} for the period {specify contract period or project duration}. The original and {specify number} copies are required. The progress report shall cover all work completed during the specified period and shall present the work to be accomplished during the subsequent period. This report shall also identify any problems that arose and a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved and provide an explanation.

Example 1

Key Deliverables Item No. Deliverable Objective Due 1 Proposed Project Plan Defining the responsibilities, timeline, risks and milestones of contract objectives. Ref. Subtask 4.1.3 No later than five (5) business days after contract award

2 Weekly Status Report Report documenting tasks & issues weekly. Ref Task 5.1

Weekly, every Friday, by 3:00 PM EDST until the contract expires

Example 2

Key Deliverables Item No.

Deliverable / Item Title

Description Frequency Reference Delivery Format

Due By

1 Monthly Status Report

Monthly report documenting tasks and issues identified during the month

Once per month

Ref. SOO, Page 3, Section 4.2.1, Functional Tasks

Via email to

COR

The 5th day of each month after contract award

2 Monthly Cumulative BPA Call Order Report

Monthly cumulative of all BPA Calls issued since date of contract award

Once per month

Ref. SOO, Page 6, Section 5.1.3, Call Order Report Details

Via email to

COR

The 10th day of each month after contract award

• Deliverables and schedules will be specified in individual task orders.

5.0 Government Furnished

When a federal holiday occurs on a Saturday, federal employees are normally granted the previous Friday as the holiday observance.

When a federal holiday occurs on a Sunday, federal employees are normally granted the following Monday as the holiday observance. Below is the list of recognized federal holidays:

Federal Holidays New Year’s Day (January) Labor Day (September) Martin Luther King Jr’s Birthday (January) Columbus Day (October) President’s Day (February) Veteran’s Day (November) Memorial Day (May) Thanksgiving Day (November) Juneteenth Day (June) Christmas Day (December) Independence Day (July)

6.0 Travel

• Travel may be required for inspections, training, dimensional or condition verification for load rating, or other needed services.

• Travel needs will be identified in individual task orders

7.0 Contractor’s Key Personnel

Draft - TBD

8.0 Security Requirements

Draft - TBD

9.0 Data Rights

Draft - TBD

10.0 Section 508 – Electronic and Information Technology Standards The Contractor shall comply with the standards, policies, and procedures below. For software development, software applications, and operating systems, web-based applications (intranet, internet information and applications, 16 rules), telecommunication products, video, and multimedia applications (including training), self-contained, closed products, desktop and portable computers, the Contractor shall comply with the standards, policies, and procedures below:

Rehabilitation Act, Section 508 Accessibility Standards

• 29 U.S.C. 794d (Rehabilitation Act as amended)

• 36 CFR 1194 (508 Standards)

a. 36 CFR Part 1194.21 (a – l)

b. 36 CFR Part 1194.31 (a – f)

c. 36 CFR Part 1194.41 (a – c)

• FAR 39.2 (Section 508)

• USDA Standards, policies and procedures (Section 508)

In addition, all contract deliverables are subject to these 508 standards as applicable.

11.0 Performance Requirement Measures

Draft - TBD https://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title29-section794d&num=0&edition=prelim https://www.ecfr.gov/cgi-bin/retrieveECFR?gp&SID=68ad0ca60cee1e2e799184b497aa4edd&mc=true&n=pt36.3.1194&r=PART&ty=HTML&se36.3.1194_11 https://www.acquisition.gov/content/part-39-acquisition-information-technology#i1077004 https://www.ocio.usda.gov/policy-directives-records-forms/section-508