34_JnA Final_Emergency Chiller Rental_36C770-26-AP-0687_Chapman Mgt Grp_Tucson-762_260921.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for MPT up to SAT

Revision: 02 Effective Date: 12/30/2025 Acquisition ID#

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1

For Over Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition

Threshold

Emergency Air Chiller Unit Rental

Acquisition Plan Action ID: 36C770-26-AP-0687

2237 ID: 762-26-4-382-1476

1. Contracting Activity:

Department of Veterans Affairs NCO 15, SW CMOP Tucson 3675 Britannia Drive Tucson, AZ 85706-5041

Regional Procurement Office Central NCO 15, Contracting CMOP 3450 S. 4th Street Leavenworth Ks. 66048

2. Brief Description of Supplies/ Services required and the intended use/Estimated

Amount:

CMOP operations depends on stable temperature and humidity to maintain medication quality and regulatory compliance. Seasonal heat and peak production loads have pushed conditions beyond comfort and process targets on the production floor. Temporary supplemental cooling via a rented air-cooled chiller will mitigate near-term risk while longer-term HVAC capacity projects proceed. Action aligns with the site’s emergency management procedures and environmental controls expectations.

The SW CMOP in Tucson requires temporary supplemental cooling through rental of a 150-ton air-cooled chiller and 140-ton air handler to protect staff and product integrity during elevated heat conditions.

This is an Emergency Sole Source acquisition is going to an SDVOSB. The PoP is from 9-10-26 to 10-8-26.

Services include:

- Delivery of 150-ton chiller and 140-ton vertical air handler

- Delivery and setup of 500-gallon buffer tank

- Routing and installation of all hoses and power cables

- Running temporary power lines to final connection point

- Coordination of licensed electrician for final connections

- Commissioning to verify full functionality

- Teardown and equipment pickup upon completion

MATERIALS AND EQUIPMENT:

- 150-ton air-cooled chiller

- 140-ton vertical air handler

- 500-gallon buffer tank (125 PSI) https://www.acquisition.gov/?q=/browse/far/13

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for MPT up to SAT

Revision: 02 Effective Date: 12/30/2025 Acquisition ID#

CHRISTY

PENDLAY

Digitally signed by

CHRISTY PENDLAY

-05'00'

- Cabling: #2 EISL banded 50 ft, #2 EISL pigtail 5 ft, 4/0 MXF camlock 50 ft (x4), 4/0 pigtail 5 ft (x4)

- Hoses: 6-inch x 20 ft suction hose (x3), 4-inch x 20 ft suction hose (x2)

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

This was an emergency unusual and compelling urgency request that required an immediate and decisive action. A temporary stopgap measure was needed on the CMOP facility production floor because a faulty facility air-conditioning unit. This action was necessary to protect personnel and products and to ensure the CMOP facility could continue fulfilling its mission of providing veterans with timely, reliable medication.

4. Description of market research conducted and results or statement why it was not conducted:

Due to the urgency of this emergency, it was not solicited but a notice of Intent to Sole Source (Notice ID 36C77026P0132) with a brief description of the requirement was published on 9-17- 26 via SAM.gov, to inform the public of the Department of Veterans Affairs intentions.

Additionally, this J&A will also be published after award of the contract.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR

6.103-2. I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Christy Pendlay Branch Chief / Contracting Officer Team 1 Services CMOP Division Network Contracting Office 15 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466