3394_0.DOC

State of Wisconsin

Wis. Statutes s.16.75

DOA-3070

BIDS MUST BE SEALED AND ADDRESSED TO:

FORMCHECKBOX

Remove from bidder list for this commodity/service. (Return this page only.)

AGENCY ADDRESS:

charlene orsted/Purchasing Services Department of Corrections

3099 E. Washington Avenue

PO Box 7991

Madison WI 53707 7991

Bid envelope must be sealed and plainly marked in lower corner with due date and Request for Bid # CJO-5638. Late bids will be rejected. Bids MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid is due. Bids dated and time stamped in another office will be rejected. Receipt of a bid by the mail system does not constitute receipt of a bid by the purchasing office. Any bid which is inadvertently opened as a result of not being properly and clearly marked is subject to rejection. Bids must be submitted separately, i.e., not included with sample packages or other bids. Bid openings are public unless otherwise specified. Records will be available for public inspection after issuance of the notice of intent to award or the award of the contract. Bidder should contact person named below for an appointment to view the bid record. Bids shall be firm for acceptance for sixty (60) days from date of bid opening, unless otherwise noted. The attached terms and conditions apply to any subsequent award.

REQUEST FOR BID

Tuesday, April 26, 2016 3:00 PM CT

BIDDER (Name and Address)

Name (Contact for further information)

Charlene Orsted, Procurement Specialist

April 8, 2016

Quote Price and Delivery FOB

Destination

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Fax bids are not accepted

Item

No.

Quantity and Unit

Per Unit (hour) Annual Extended Total

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We claim minority bidder preference [Wis. Stats. s. 16.75(3m)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be certified by the Wisconsin Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Supplier Diversity Program, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53703, (608) 267-9550. Does Not Apply to Printing Bids.

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We claim disabled veteran-owned business bidder preference. (Wis. Stats s. 16.75(3m)(b)(3). Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED disabled veteran-owned business. Bidder must be certified by the Wisconsin Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Supplier Diversity Program, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53703, (608) 267-9550. Does Not Apply to Printing Bids.

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We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-5462

Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States.

FORMCHECKBOX

Yes FORMCHECKBOX No FORMCHECKBOX Unknown

In signing this bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.

We will comply with all terms, conditions and specifications required by the state in this Request for Bid and all terms of our bid.

Name of Authorized Company Representative (Type or Print)

Title

Phone

Fax

Signature of Above

Date

Email

This form can be made available in accessible formats upon request to qualified individuals with disabilities.

STATE OF WISCONSIN

REQUEST FOR BID (RFB) # CJO-5638

FOR: Clinical Supervision Services

TABLE OF CONTENTS

DEFINITIONS

1.0

INTRODUCTION, PURPOSE, AND SCOPE

2.0

BID PROCEDURE AND INSTRUCTIONS

3.0

BID ACCEPTANCE, EVALUATION AND AWARD

4.0

TECHNICAL REQUIREMENTS

5.0

PERFORMANCE REQUIREMENTS

6.0

COST INFORMATION

6.0

SUPPORT REQUIREMENTS

7.0

STANDARD AND SUPPLEMENTAL TERMS AND CONDITIONS

8.0

REQUIRED FORMS AND ATTACHMENTS

ATTACHMENTS

DEFINITIONS:

The following definitions are used throughout the bid:

AODA:

Alcohol and Other Drug Abuse

Bidder:

Firm submitting a bid in response to this Request for Bid Clinical Supervision: A specific and definitive process of oversight of a counselor's professional development in the didactic, experiential and application of the trans-disciplinary foundations and practice dimensions including core functions. Supervision takes place in intermittent face-to-face contact between a clinical supervisor and treatment staff provided on or off the site of a service to ensure that each patient has an individualized treatment plan and is receiving quality care. Methods for supervision may include, but are not limited to, auditing of patient files, case review and discussion of active cases, direct observation of treatment, video or audio review and observation of the counselor's professional interaction with patients and staff. The goals of “clinical supervision” are to provide the opportunity to develop competency in the trans-disciplinary foundations, practice dimensions and core functions, provide a context for professional growth and development and ensure a continuance of quality patient care. A primary purpose of “clinical supervision” is to ensure skill development

Contractor:

Successful vendor awarded the contract Culturally Diverse Programming: Accommodates the learning styles of participants with varying cultural backgrounds and ethnicities.

DAI:

Division of Adult Institutions, administration of all state correctional incarceration facilities except those juvenile facilities operated by Division of Juvenile Corrections – headquartered at DOC Central Offices, 3099 E Washington Ave., Madison, WI 53704

DCC:

Division of Community Corrections, supervises offenders outside secure facilities

DJC:

Division of Juvenile Corrections, operates the two correctional ‘schools’ – headquartered at DOC Central Offices, 3099 E Washington Ave., Madison, WI 53704

DOA:

Department of Administration has statutory authority [WI Stats. Chapter 16] to define, regulate and delegate all aspects of procurement of commodities and services for state agencies.

DOC:

Department of Corrections, also referred to as the department or the DOC – headquartered at DOC Central Offices, 3099 E Washington Ave., Madison, WI 53704

LHS/CLS:

Lincoln Hills School/Copper Lake School, W4380 Copper Lave Ave., Irma, WI 54442-9720

MBE:

Minority Business Enterprise Offender:

Person under the custody or supervision of the Wisconsin Department of Corrections

P-Card:

Procurement Card (State credit card) Participant:

An offender referred by the Wisconsin Department of Corrections and receiving services through the Alcohol and Other Drug Abuse treatment program(s) Purchasing:

Department of Corrections’ Purchasing Services Section

RFB:

Request for Bid Secular Programming: A program that is free of religious components Service Hour:

Sixty (60) minutes of direct program services delivered to the offender by the contractor State:

State of Wisconsin Vendor:

Firm submitting a bid in response to this Request for Bid Must:

Requirement is mandatory

Shall:

Requirement is mandatory

Should:

Desirable but not mandatory 1.0

INTRODUCTION, PURPOSE, AND SCOPE

1.1

INTRODUCTION AND PURPSOE OF THIS REQUEST FOR

The Department of Corrections, hereinafter referred to as the "DOC", through its Purchasing Services Section, hereinafter referred to as "Purchasing," on behalf of the Division of Juvenile Corrections, hereinafter referred to as “DJC”, Lincoln Hills/Copper Lake Schools hereinafter referred to as "LHS/CLS", requests bids for the purchase of Clinical Supervision Services of the Substance Abuse Counselors and Substance Abuse Counselors-In-Training facilitating the Alcohol and Other Drug Abuse hereinafter referred to as “AODA”, program(s) at LHS/CLS. Both schools are located at W 4380 Copper Lake Avenue, Irma, Wisconsin 54442-9711. LHS is a residential program with juvenile male students and CLS is a residential program with juvenile female students.

The scope of the services requested through this Request for Bid, hereinafter referred to as the “RFB” include on-site Clinical Supervision of the Substance Abuse Counselors and the Substance Abuse Counselors-In-Training facilitating AODA programming at LHS/CLS. Program components are structured around discipline and rehabilitative programing.

Other correctional locations, divisions of the DOC, and other State agencies may use the resulting contract, if agreeable to both the DOC and the vendor, to obtain the benefits of volume purchases and/or reduction in administrative expenses.

1.2

CONTRACT TERM

The initial contract term will be for one-year, with options to renew the contract for four (4) additional one-year terms. Renewal(s) beyond the initial contract term is contingent upon the performance of the contractor during the contract period and upon availability of funds. These are not automatic renewals. Contractor’s performance will be reviewed by the DOC before a decision is made. Any renewal(s) must be authorized by mutual written agreement of the vendor and the state.

1.3 Executed contract to constitute entire agreement In the event of contract award, the contents of this RFB (including all attachments), RFB addenda and revisions, and the bid of the successful bidder, and additional terms agreed to, in writing, by DOC and the contractor shall become part of the contract. Failure of the successful bidder to accept these as a contractual agreement may result in a cancellation of award.

In the event of any conflicts or disputes between the parties about the meaning of any part of the contract, the following priority of documents will be used to resolve the conflict or dispute:

State of Wisconsin standard and supplemental terms and conditions

Final Signed Contract including any attachments or amendments

Official State of Wisconsin Purchase Order

Bidder’s written bid document State of Wisconsin Request for Bid, including any amendments;

Other exhibits/attachments Successful bidder(s) should retain a copy of this DOC Request for Bid document and their own response to the RFB solicitation, as it becomes part of the awarded contract.

1.4

CANCELLATION AND TERMINATION

This Contract may be terminated for the following conditions:

1.4.1 The DOC may terminate the Contract at any time, with or without cause and without penalty by delivering thirty (30) days written notice to the Contractor.

1.4.2 The DOC has a Vendor Performance Evaluation process for soliciting feed-back from contract users about vendor performance and compliance with contract specifications. Vendor noncompliance with the terms, conditions or specifications that is persistent and/or significantly impacts the quality and performance provided pursuant to the contract may be considered in breach of contract. Negative Vendor Performance Evaluation Surveys may result in non-renewal or termination of contract.

1.4.3 If at any time the Contractor performance threatens the health and/or safety of the DOC, the DOC has the right to cancel and terminate the Contract without notice.

1.4.4 Failure to maintain the required Certificates of Insurance, Permits and Licenses shall be cause for Contract termination. If the Contractor fails to maintain and keep in force the insurance as provided in #23 of the Standard Terms and Conditions, the DOC has the right to cancel and terminate the Contract without notice.

1.4.5 If at any time a petition in bankruptcy shall be filed against the Contractor and such petition is not dismissed within 90 calendar days, or if a receiver or trustee of Contractor's property is appointed and such appointment is not vacated within 90 calendar days, the DOC has the right, in addition to any other rights of whatsoever nature that it may have at law or inequity, to terminate the Contract by giving 10 calendar days’ notice in writing of such termination.

1.4.6 Failure of the DOC to comply with contract terms, conditions or specifications shall provide the sole cause for which the Contractor is entitled to terminate the contract. The Contractor shall notify the Department in writing within thirty (30) days after the Contractor becomes aware of the alleged noncompliance with a complete description of the same. If the DOC does not, within forty-five (45) days after its receipt of the Contractor’s notice, either (1) effect a cure or (2) if the noncompliance is not one that can reasonably be cured within forty-five (45) days, develop a plan to cure the noncompliance and diligently proceed according to that plan unto a cure is effected, then the Contractor may terminate the Contract for cause by written notice to the DOC. The Contractor may not terminate the Contract without cause unless express written consent to do so is provided by the DOC.

1.4.7 Any staff terminated during the contract period shall be replaced within four (4) weeks of termination unless otherwise authorized by Warden or designee. Contractor’s inability to provide services after one (1) month may result in cancellation of contract.

1.5 VendorNet registration Department of Administration and State Bureau of Procurement policies no longer require maintenance of bidder’s lists or individual notification of vendors on bidders’ lists. In addition, there is no requirement to post solicitations for bids/proposals in the Legal Notices of the Official State Newspaper. Vendors who fail to register with VendorNet or who register or change/add commodity codes after the posting of a solicitation may not receive notification of procurement solicitations including amendments or cancellations.

The State of Wisconsin’s purchasing information and vendor notification service is available to all businesses and organizations that want to sell to the state. Anyone may access VendorNet on the Internet at http://vendornet.state.wi.us/vendornet/asp/reginfo.asp to get information on state purchasing practices and policies, commodities and services that the state buys, and tips on selling to the state. Vendors may use the same Web site address for inclusion on the bidders list for commodities and services that the organization wants to sell to the state. A subscription with notification guarantees the organization will receive an e-mail message each time a state agency, including any campus of the University of Wisconsin System, posts a request for bid or a request for proposal in their designated commodity/service area(s) with an estimated value over $50,000. Organizations without Internet access receive paper copies in the mail. Increasingly, state agencies also are using VendorNet to post simplified bids valued at $50,000 or less. Vendors also may receive e-mail notices of these simplified bid opportunities.

To obtain information on the state’s bidder registration, visit the VendorNet Web site at http://vendornet.state.wi.us or call the VendorNet Information Center (1-800-482-7813). In the Madison area, call 608-264-7898.

Make sure to select all the appropriate NIGP (Commodity) Codes. Bid lists are generated by NIGP codes.

Consider using a generic email address that is accessed or delivered to multiple recipients (example: bids@xyzcompany.com). This will insure that the bid notice is received.

2.0

BID PROCEDURES AND INSTRUCTIONS

2.1

REASONABLE ACCOMMODATIONS

The DOC will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities upon request. If accommodations at a bid opening/vendor conference are needed, contact Charlene Orsted via telephone at 608-240-5583 or email at charlene.orsted@wisconsin.gov.

2.2

BID SUBMITTAL

Bidders must submit:

an original bid response (marked as such), two (2) additional paper copies of the original bid response, a CD-ROM containing the original bid response Bidders should see RFB Section 2.4 and 9 for information on what must be included in their bid submittal. Bidders need to take the time to make sure that both paper copies and the CD-ROM of the bid response all match the original bid response.

Receipt of a bid by the State mail system does not constitute receipt of a bid by the Purchasing Services Section, for purposes of this RFB. Use one of the options below for return of the bid.

The Bid(s) must be received at the Purchasing Services Section, at the office listed below, no later than Tuesday, April 26, 2016, 3:00 PM Central Time. Any bids received after that time and date will be rejected.

USPS ADDRESS

COMMON CARRIER ADDRESS

charlene orsted/Purchasing Services

CHARLENE ORSTED/PURCHASING SERVICES

Department of Corrections Department of Corrections

3099 East Washington Ave

Madison WI 53707-7991 Madison WI 53704-4338 FAXING: Faxed bids are NOT accepted.

E-MAILING: Emailed bids are NOT accepted.

All bids must be packaged, sealed, and show the following information on the outside of the package:

Vendor’s Name and Address

Request for Bid Title

Request for Bid Number

Bid Due Date 2.3

CALENDAR OF EVENTS

Listed below are important dates and times by which actions related to this Request for Bid (RFB) must be completed. In the event that the State finds it necessary to change any of these dates and times it will do so by issuing an amendment to this RFB to be posted on VendorNet, unless the event is listed as estimated or approximate.

DATE

EVENT

April 8, 2016

RFB posting date

April 15, 2016

Last day for submitting written questions

April 19, 2016

Answers to questions posted on VendorNet (estimated) April 26, 2016 3:00 PM CT

Bids due from vendors

April 29, 2016

Estimated award date

June 1, 2016

Approximate Contract Start date

2.4 FORMAT OF BID

Responses to this RFB must comply with the following submittal requirements.

2.4.1 SIGNED REQUEST FOR BID, Form DOA-3070 – Cover sheet of this RFB Include here the signed Request for Bid form included with the bid and those certifications (Minority Business Enterprise, Work Center, and Disabled Veteran Owned Business) required for submittal of a bid. Bids submitted in response to this RFB must be signed by the person in the vendor's organization who is responsible for the decision as to the prices being offered in the bid or by a person who has been authorized in writing to act as agent for the person responsible for the decision on prices.

2.4.2 COST SUBMITTAL INFORMATION

Bidders must submit cost on the Request for Bid form (DOA-3070), complete and sign, including a price per unit (hour) for the service item, and an annual extended total price (price per unit (hour) X 312 annual hours). Cost must include labor, travel and insurance. All costs to furnish the service(s) included in the bid (ex. staff supervision, administrative costs, etc.), in accordance with the terms and conditions of this RFB, must be included.

2.4.3 VENDOR INFORMATION, Form DOA-3477

Provide Vendor Company contact information as requested on the form.

2.4.4 DESIGNATION OF CONFIDENTIAL AND PROPRIETARY INFORMATION, Form DOA-3027 Information submitted as part of the bid document which is proprietary and confidential in nature and which qualifies as a trade secret may be kept confidential under the Wisconsin Open Records Law – Section 19.36(5), Wis. Stats. Complete and sign the attached form.

2.4.5 WISCONSIN’S COOPERATIVE PURCHASING SERVICE, Form DOA-3333 Vendors are encouraged to extend the contract resulting from this RFB to local governments in Wisconsin. Indicate your willingness to allow Wisconsin municipalities to participate in this contract by completing Form DOA-3333, Wisconsin’s Cooperative Purchasing Service.

2.4.6 VENDOR REFERENCE, Form DOA-3478 Complete the Vendor Reference form with four vendors that your company has done business with providing services. Include the company name, address, contact person and telephone number along with a brief description of the service provided.

2.4.7 State of Wisconsin Terms and ConditionS

The standard (DOA-3054) and supplemental (DOA-3681) terms and conditions shall govern this RFB and subsequent award. Vendors must accept these terms and conditions or submit point-by-point exceptions along with proposed alternative or additional language for each point, including any vendor contracts. Submission of any standard vendor contracts as a substitute for language in the terms and conditions is not a sufficient response to this requirement and may result in rejection of the vendor's proposal. The State reserves the right to negotiate contractual terms and conditions other than those in the State of Wisconsin Contract when it is in the best interest of the State to do so.

2.5

MULTIPLE BIDS

Multiple bids from a vendor are permissible; however each bid must conform fully to the requirements for bid submission. Each such bid must be complete and separately submitted and labeled as Bid #1, Bid #2, etc. on each page included in the response. Alternate acquisition plans do not constitute multiple bids.

2.6

INCURRING COSTS

The State of Wisconsin is not liable for any cost incurred by a vendor in the process of responding to this RFB.

2.7

QUESTIONS, CLARIFICATIONS AND/OR REVISIONS THROUGH DESIGNATED CONTACT

All communications and/or questions regarding this request must be written and submitted via FAX, e-mail, USPS mail or hand delivery to the Purchasing Services Section.

If a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB, they have five (5) business days after the bid posting date to notify, in writing, the Purchasing Agent at the address shown below of such error and request clarification of the RFB document. All written questions will be responded to in writing and provided to all bidders.

charlene orsted / Purchasing Services

Department of Corrections

Madison WI 53707 7991 charlene.orsted@wisconsin.gov

Fax: 608-240-5583 From the date of release of this RFB through the entire RFB process, all contacts with the DOC regarding this RFB shall be made through the Purchasing Services Section. Violation of this condition may be considered sufficient cause for rejection of a bid, irrespective of any other considerations.

In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFB, amendment(s) will be posted on VendorNet.

Each bid shall stipulate that it is predicated upon the terms and conditions of this RFB and any amendment(s) thereof.

3.0

BID ACCEPTANCE, EVALUATION AND AWARD

3.1

BID OPENING

Bids will be opened on the date and time indicated on the Request for Bid Form (DOA-3070) at 3099 East Washington Ave. Madison, WI 53704 Purchasing Services Section room. Names of the bidders shall be read aloud at that time.

3.2

BID ACCEPTANCE

Bids which do not comply with instructions or are unable to comply with specifications contained in this RFB may be rejected by the State. The State retains the right to accept or reject any or all bids, or accept or reject any part of a bid deemed to be in the best interest of the State. The State shall be the sole judge as to compliance with the instructions contained in this RFB.

3.3

BID EVALUATION

Bids will be evaluated by the DOC's purchasing agent and program manager to verify that they will meet all specified requirements in this RFB. This verification may include requesting reports on the vendor's financial stability, conducting demonstrations of the vendor's proposed service(s) and reviewing results of past awards to the vendor by the State of Wisconsin.

Failure to meet a mandatory requirement shall disqualify THE bid. However, if no bidder is able to comply with a given specification, condition of bid or provide a specific item, Purchasing Services reserves the right to delete that specification, condition of bid or item.

3.4 METHOD OF AWARD

Award(s) shall be made on the basis of the lowest unit price and extended total from a responsive, responsible bidder meeting bid specifications and requirements, which is judged to be in the best interest of the DOC. The DOC reserves the right to accept or reject any and all bids in whole or in part. Bids that state the DOC shall guarantee a specific quantity or dollar amount will be disqualified. The Department reserves the right to increase or decrease units (hours) based upon need and/or funding available.

In the event of bidder error in calculation, price per unit (hour) shall prevail in award.

If a responsive, responsible State qualified work center meets the fair market price and other work center program criteria, the award will be made to the work center (Wisconsin State Statute 16.752).

3.5

MINORITY BUSINESS ENTERPRISE

Bids from certified Minority Business Enterprises may be provided up to a five percent (5%) bid preference in accordance with Wis. Stats. s. 16.75(3m).

3.6

DISABLED VETERAN-OWNED BUSINESSES

Bids from certified Disabled Veteran-Owned Businesses (DVB) may be provided up to a five percent (5%) bid preference in accordance with Wis. Stats. s. 16.75(3m). DVB must be certified the by the Department of Administration to be eligible for the preference. Indicate if applicable by checking the box on the front page, form DOA-3070.

3.7 NOTIFICATION OF INTENT TO AWARD

Any vendors who respond to this RFB, with a bid, will be notified in writing of the State’s intent to award the contract(s) as a result of this RFB.

After notification of the intent to award is made, under the supervision of Department of Corrections, copies of bids will be available for public inspection 8:30 a.m. to 3:30 p.m. at 3099 East Washington Ave., Madison WI. Vendors shall schedule reviews with purchasing agent to ensure that space is available for the review.

3.8 APPEALS PROCESS

The appeals procedure applies to only those Requests For Bids for Services that are $25,000.00 or greater. Notices of intent to protest and protests must be made in writing. Protesters should make their protests as specific as possible and shall identify statutes and Wisconsin Administrative Code provisions that are alleged to have been violated.

The written notice of intent to protest the Intent to Award a Contract must be filed with:

Jon e. Litscher, Secretary Department of Corrections

PO Box 7925

Madison WI 53707 7925

And be received in the office above within five (5) working days after the notice of intent to award is issued. The written protest must be received in the office above within ten (10) working days after the notice of intent to award is issued.

Copies of the notice of intent to protest and the written protest should be sent to the Purchasing Section Chief at the same address.

The decision of the head of the procuring agency may be appealed to the Secretary of the Department of Administration within five (5) working days of issuance, with a copy of such appeal filed with the procuring agency provided the appeal alleges a violation of statute or a provision of a Wisconsin Administrative Code.

4.0

TECHNICAL REQUIREMENTS

The following requirements are the minimum specifications of the service(s) required. Failure by a bidder to respond to any specific requirement or question shall be the basis for elimination from consideration. However, if no bidder is able to comply with a given specification, condition of bid or provide a specific item, Purchasing Services reserves the right to delete that specification, condition of bid or item.

Revisions to this bid, if any, will be made in the form of an official amendment(s) issued by the Department of Corrections, Purchasing Services Section.

The number of service hours listed on the Request for Bid Form (DOA-3070) is for bidding purposes only. Based on the information available just prior to this solicitation being issued, it is estimated that the number of service units listed in this RFB are the quantities of services that the awarded contractor(s) shall provide. The Department reserves the right to increase or decrease units based upon need and/or funding available.

The following specifications are the minimum acceptable specifications. Failure by a bidder to respond to any specific requirement or question may be the basis for elimination from consideration. No revisions to this bid may be made unless in the form of an official addendum(s) issued by the Department of Corrections, Purchasing Services Section.

4.1 VENDOR EXPERIENCE AND QUALIFICATIONS

4.1.1 Bidder shall have a minimum of 2 years in the business of providing AODA programming and supervision.

· Bidder shall submit documentation of the organization’s experience and qualifications in providing the services as described above. Be specific. Identify services, dates and results. Attach copies of any applicable certifications.

4.1.2 To be eligible for a contract award, Bidder must have the minimum qualifications as listed below or bid will be disqualified

4.2 AODA PROGRAM CLINICAL SUPERVISOR QUALIFICATIONS, EXPERIENCE AND TRAINING

4.2.1 The Department of Corrections requires that all persons providing services in its facilities submit and pass criminal background and license\credential checks. Program staff must not currently be on supervision with the Department of Corrections.

4.2.2 All noted licensing and certification must be current. License must be free of restrictions or limitations. Any placement of restrictions/limitations after DOC staff approval will be reported to the LHS/CLS Correctional Management Services Director (CMSD) or designee within five (5) business days of the restriction being placed.

4.2.3 All AODA clinical supervisory staff must comply with the Department of Safety and Professional Services (DSPS) Administrative Code 167 to have professional liability insurance.

4.2.4 The person(s) providing clinical supervision must have credentials as a Clinical Supervisor by DSPS as one of the following:

· Intermediate Clinical Supervisor; or

· Independent Clinical Supervisor; or

· Licensed Psychologist.

4.2.5 Shall meet qualifications per s-440.88 Wis. Stats. and Administrative Rule DHS 75.02(11) and (84).

4.2.6 Shall have a minimum of one year experience providing clinical supervision to substance abuse counselors facilitating AODA Program groups.

4.2.7 Shall have a minimum of two years experience providing culturally diverse services to individuals from various ethnic, religious, and racial backgrounds.

4.2.8 Shall have one year experience providing services to a dual diagnosis population.

· Bidder shall submit documentation of staff training, experience and qualifications in providing the services as described above. The format of the documentation shall include names of staff, dates and location of qualifications, experience, and training, and the names and phone numbers of persons who can verify experience. Attach copies of any degrees, current certifications, licensing, and professional liability insurance.

4.2.9 The Clinical Supervisor shall provide weekly verbal communication and monthly written supervisory conference notes to the designated Corrections Unit Supervisor in a format that will meet the supervisory needs of substance abuse counselors supervised. The Clinical Supervisor shall meet face to face with the substance abuse counselors who are providing AODA programming at LHS/CLS a minimum of once per week. The Clinical Supervisor shall provide feedback regarding identified areas of strength as well and needing improvement to counselors as part of the supervision process. Onsite supervision is required.

4.2.10 Clinical Supervisor will provide clinical supervision for the following staff facilitating AODA programming to youth at LHS/CLS:

One (1) to Three (3) Substance Abuse Counselors - In - Training: minimum requirement of 2 hours per 40 hours of substance abuse groups, 1:1’s, and counseling of clinical supervision.

One (1) to Three (3) Substance Abuse Counselors: minimum requirement of 2 hours per 40 hours of substance abuse groups, 1:1’s, and counseling of clinical supervision.

4.2.11 Non-traditional hours of service may be required. Hours and days worked will be at the discretion of the LHS/CLS Superintendent or designee.

Contract staff will not work on designated state holidays (New Year’s Day, Martin Luther King’s Birthday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve Day, Christmas Day, and New Year’s Eve Day).

4.2.12 The Department of Corrections will not fund any annual training, travel or lodging for any Clinical Supervisor assigned under the contract resulting from this RFB unless there is prior written approval by the CMSD or designee.

4.3 ON SITE SERVICE

In carrying out the scope of this Contract, the Contractor shall be required to perform services on DOC property. Bidder’s cost must include all transportation and insurance charges. The contractor is required to maintain insurance in compliance with “Standard Terms and Conditions 23.0 Insurance.

4.4 ORDERS

Specific order(s) or Contract blanket order(s) may be issued to the Contractor(s).

4.4.6 Purchase Order(s): issued as one-time orders.

4.4.7 Blanket Purchase Order(s): issued for a specified period of time, to allow departmental personnel to issue releases against the blanket purchase order(s) as needed.

4.4.8 Identify method by which orders may be received. (example: phone, fax, internet, etc.).

4.5 INSURANCE RESPONSIBILITY

The contractor performing services for the State of Wisconsin shall:

4.5.1 Maintain worker's compensation insurance as required by Wisconsin Statutes, for all employees engaged in the work.

4.5.2 Maintain commercial liability insurance against any claim(s) which might occur in carrying out this agreement/contract. Minimum coverage shall be one million dollars ($1,000,000) liability for bodily injury.

4.5.3 All AODA clinical supervisory staff must comply with the Department of Safety and Professional Services (DSPS) Administrative Code 167 to have professional liability insurance.

4.5.4 The awarded contractor is required to provide a Certificate of Insurance verifying that the required insurance is in place prior to start of service. The Certificate of Insurance must name the Department of Corrections as the certificate holder.

5.0 PERFORMANCE REQUIREMENTS

5.1 STAFF PERFORMANCE

The contractor shall utilize, on this contract, only workers that are skilled in the tasks to which they are assigned. During the contract period, Contractor agrees to submit updates on staff changes and staffing patterns to the CMSD or designee for review and approval. The DOC retains the right to require the reassignment of an employee or employees, as the Department may deem necessary. Reasons for this request may be but are not limited to incompetence, carelessness, disruptive or otherwise objectionable behavior. The request for reassignment is in no way a call for dismissal. It is just a request for the individual to be reassigned and to no longer provide services for the contract resulting from this RFB.

5.2 Contractor shall provide and maintain the LHS/CLS CMSD (or designee) with current contact phone numbers and email addresses for contracted staff.

5.3

SERVICE DELIVERY REQUIREMENTS

5.3.1 Under any agreement resulting from this bid solicitation, the contractor shall be prepared to begin delivering services on June 1, 2016 or within four (4) weeks of the contract award should award occur after May 1, 2016. Failure to meet this deadline may result in termination of the agreement.

5.3.2 Any contractor staff terminated during the contract period shall be replaced within four (4) weeks of termination unless otherwise authorized by the superintendent or designee. Contractor’s inability to provide services after one (1) month may result in cancellation of contract.

6.0

COST INFORMATION

6.1 FIRM PRICES

Prices must remain firm for the initial contract term. Prices established may be lowered due to general market conditions.

6.2 PRICE INCREASE REQUESTS

Price increase requests proposed after the initial Contract term must be received by Purchasing in writing 90 calendar days prior to the beginning of the next contract term for acceptance or rejection. Proposed price increases are limited to fully documented cost increases submitted with the request and may not increase more than the Consumer Price Index. If Purchasing deems cost increases are not acceptable, it reserves the right to rebid the contract in whole or part. Acceptance of the price increases shall be in the form of an amendment to the contract. Price increases must be labeled with the contract number and be submitted in the same format as the original RFB. Any price increase requested that is not submitted in the proper format may be rejected.

7.0 SUPPORT REQUIREMENTS

7.1 INVOICING/PAYMENT REQUIREMENTS

Specific order(s) or Contract blanket order(s), may be issued to the Contractor(s)

· Purchase Order(s): issued as one-time orders.

· Blanket Purchase Order(s): issued for a specified period of time, to allow departmental personnel to issue releases against the blanket purchase order(s) as needed.

Contractor must agree that all invoices shall reflect the prices for the contract duration of the contract resulting from this RFB. Contractor shall provide invoices to the DOC on or before the 15th of the month subsequent to the delivery of services.

The DOC must meet a statutory mandate to pay or reject invoices within 30 days of receipt by DOC Accounts Payable. Before payment is made, DOC also must verify that all invoiced charges are correct as per this Contract. Only properly submitted invoices will be officially processed for payment. Prompt payment requires that contractor invoices be clear and complete in conformity with the instructions below.

All invoices must be itemized showing:

· Contractor name

· remit to address

· purchase order number

· dates of service

· cost per hour and the number of hours delivered by each Clinical Supervisor with hours documented (i.e., timesheets or listing with days/times worked at LHS/CLS)

· total cost

· prices per the Contract The original invoice and two copies must be sent to the DOC address listed on the Purchase Order.

Final payment may not be made until work has been accepted by the DOC.

7.2 Subcontracting

Any Contract resulting from this bid shall not be, in whole or in part, subcontracted, assigned, or otherwise transferred to any other Contractor without prior written approval by Purchasing Services.

7.2.1 The Contractor shall be directly responsible for any subcontractor’s performance and work quality when used by the Contractor to carry out the scope of the job.

7.2.2 Contractor must assure subcontractors abide by all terms and conditions under this Contract.

7.2.3 If subcontractors are to be used, the Contractor must clearly explain their participation.

7.3 Prime contractor: minority business SUBCONTACTORS AND DISABLED VETERAN-OWNED BUSINESS SUBCONTRACTORS

The prime contractor will be responsible for contract performance when subcontractors are used. However, when subcontractors are used, they must abide by all terms and conditions of the contract. If subcontractors are to be used, the bidder must clearly explain their participation.

The State of Wisconsin is committed to the promotion of minority business in the state's purchasing program and a goal of placing 5% of its total purchasing dollars with certified minority businesses. Authority for this program is found in ss. 15.107(2), 16.75(4), 16.75(5) and 560.036(2), Wisconsin Statutes. The contracting agency is committed to the promotion of minority business in the state's purchasing program.

The State of Wisconsin policy provides that minority-owned business enterprises certified by the Wisconsin Supplier Diversity Program should have the maximum opportunity to participate in the performance of its contracts. The supplier/contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to minority-owned business enterprises or by using such enterprises to provide goods and services incidental to this agreement, with a goal of awarding at least 5% of the contract price to such enterprises.

The State of Wisconsin is also committed to the promotion of disabled veteran-owned businesses in the state's purchasing program and a goal of placing 1% of its total purchasing dollars with certified disabled veteran-owned businesses. Authority for this program is found in ss. 16.283(1)(b),(3) and 16.75(3m)(a)1,(b)2,3,(c), Wisconsin Statutes. The contracting agency is committed to the promotion of disabled veteran-owned businesses in the state's purchasing program.

The State of Wisconsin policy provides that disabled veteran-owned businesses certified by the Wisconsin Supplier Diversity Program should have the maximum opportunity to participate in the performance of its contracts. The supplier/contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to disabled veteran-owned businesses or by using such businesses to provide goods and services incidental to this agreement, with a goal of awarding at least 1% of the contract price to such businesses.

The supplier/contractor shall furnish appropriate quarterly information about its effort to achieve these goals, including the identities of such minority business enterprises and disabled veteran-owned businesses certified by the Wisconsin Supplier Diversity Program and their contract amount.

Minority and Targeted Business Participation Quarterly Reports shall be due fifteen (15) calendar days after the end of the quarter, 9/30, 12/31, 3/31 and 6/30. The form (DOA-3234) for submitting this information is available from the VendorNet Department of Administration Forms Page: http://vendornet.state.wi.us/vendornet/doaforms/doa-3234%20Minority%20Business%20Quarterly%20Report.doc.

The report shall be submitted even if there is no activity.

Submit to:

Email (preferred):

DOCDMSPurchasing@wisconsin.gov

Please list “MBE Purchasing Report” in email subject line.

Or, post:

Department of Corrections

Purchasing Services Section

Attn. MBE Purchasing Report

PO BOX 7991

Madison, WI 53707-7991

The State reserves the right to request additional reports from the Contractor at no additional cost. Contractor shall use every effort to provide such reports in a reasonable timeframe, but no later than thirty (30) calendar days from the time the request was submitted. These reports shall be in a form approved in advance in writing by the State.

A searchable directory of certified minority business as well as certified disabled veteran-owned business can be accessed via this website: https://wisdp.wi.gov/search.aspx . Information about the Wisconsin Supplier Diversity Program, including contact information, is available on Department of Administration website: http://www.doa.state.wi.us/Divisions/Enterprise-Operations/Supplier-Diversity-Program.

7.4 AFFIRMATIVE ACTION

All contracts of more than Fifty Thousand Dollars ($50,000) require the submission of a written affirmative action plan or request exemption. Contractors with an annual workforce of less than fifty (50) employees are eligible for exemption. Within fifteen (15) days after the award of the contract, the written affirmative action plan, or statement requesting exception, shall be submitted to the Department’s Contract Compliance Office. Address plan to:

Affirmative Action Manager/ Purchasing Services

Department of Corrections

3099 E Washington Ave

PO BOX 7991

Madison Wi 53707 7991

Contractors are encouraged to contact this office at, (608) 240-5571, for technical assistance on equal opportunity.

"Affirmative Action Plan" is a written document that details an affirmative action program. Key parts of an affirmative action plan are: (1) a policy statement pledging nondiscrimination and affirmative action employment, (2) internal and external dissemination of the policy, (3) assignment of key employee as the equal opportunity officer, (4) a workforce analysis that identifies job classification where representation of women, minorities and the disabled is deficient, (5) goals and timetables that are specific and measurable and that are set to correct deficiencies and to reach a balance of work force, (6) revision of all employment practices to ensure that they do not have discriminatory effects, (7) establishment of internal monitoring and reporting systems to measure progress regularly.

Failure to comply appropriately with these requirements can lead to bidder being banned from doing business with any agency of the State of Wisconsin. Additionally, failure to comply can result in termination of this contract, or withholding of payment. On the Vendor Information Sheet provide the requested information. For additional information see Section 19.0 of the Standard Terms and Conditions.

7.5 WISCONSIN SALES AND USE TAX REGISTRATION

The State of Wisconsin shall not enter into a contract with a vendor, and reserves the right to cancel any existing contract if the vendor or contractor has not met or complied with the requirements of s. 77.66, Wis. Stats., and related statutes regarding certification for collection of sales and use tax.

If you have not established a certification for Collection of Sale and Use Tax status with the Wisconsin Department of Revenue, the DOC and any other state agency can not issue any purchase orders to your firm. For additional information see http://www.dor.state.wi.us/html/vendlaw.html

7.6 TOBACCO-FREE ENVIRONMENT

All DOC Institutions are Tobacco-Free. Contractors are not to possess or use any tobacco product inside an institution.

7.7 SECURITY AND CREDENTIAL REVIEW

The department requires that all persons providing services in its facilities submit and pass criminal background and license/credential checks. History of arrests and/or convictions could disqualify an individual if deemed relevant to the position, service or site. Background checks will be conducted and paid for by the institution, and records will be maintained on site, as well as copies of credentials and licenses

7.8 Access to DOC facilitieS

Execution of this contract requires access/entrance into DOC secure facilities. All contractor staff will be required to submit to a Criminal Background Check, which must be successfully completed prior to arrival. Although specific policies vary somewhat between facilities, the following will apply:

· Within the fence, contraband items are prohibited. Contraband items include but are not limited to drugs, tobacco products, cell phones, adult or pornographic materials, explosives and weapons (including pocket knives and razor knives, unless a part of an inventoried tool box.) Items may be left with security, however illegal items may not be returned.

· Contractor staff walking in may be required to pass through a metal detector and/or have all carry-in items x-rayed or searched.

· Fraternization with inmates is prohibited. Nothing is to be given to inmates (food, mail, money, newspapers or magazines, etc.) without authorization and nothing is to be received from inmates for removal or transport from the institution.

7.9 Employee Identification

All contractors’ employees, while working on DOC property, must wear a clearly displayed photo identification badge (provided by the Contractor at the Contractor’s cost) showing they are employees of the contractor. Badges must be available but will not be required to be worn when protective clothing and respiratory protection is required.

7.10 CONFIDENTIALITY

The confidentiality of offender health information is protected by the federal Health Insurance Portability and Accountability Act (HIPAA) regulations (45 CFR, parts 160 & 164), federal Alcohol and Other Drug Abuse Patient Information regulations (42 CFR part 2), and by various Wisconsin laws governing the confidentiality of medical, mental health, developmental disability, and alcohol and drug information. In addition, the department considers all personally identifiable information relating to DOC employees or offenders to be confidential, and such data is not to be released unless contractor receives written approval from DOC.

7.11 Liquidated Damages

This shall be surety for fulfillment of the contract(s) including quality, performance and delivery under the terms of this Request for Bid. Liquidated damages shall be assessed for actual cost of non-performance of the contract in full or in part i.e. rental cost, coverage required of service, additional operating cost, etc. Liquidated damages will be deducted from payments on the invoice covering the late shipments, if the invoice is of sufficient amount to cover the liquidated damages. If the invoice is not of a sufficient amount to cover the liquidated damages on a particular shipment, the agency will request cancellation of the invoice and a credit to cover the balance.