0-2 PWS Final 4-6-24.docx

PERFORMANCE WORK STATEMENT

610 COMMAND AND CONTROL SQUADRON

SHELTER EQUIPMENT

OPERATIONS, MAINTENANCE, AND REPAIR SERVICE

6 April 2024 Davis Monthan Air Force Base, Arizona

Table of Contents

BACKGROUND INFORMATION

Davis Monthan Air Force Base, Nebraska (DMAFB) is the home of the 355th Wing and a variety of tenant units. DMAFB's diverse missions and global responsibilities put it on the cutting edge of the Air Force's transformation. The 610th Command and Control Squadron (610 CACS) is a tenant on DMAFB charged with providing communications support to combatant commanders worldwide. DMAFB is a beautiful community situated near Mount Lemmon, Mica Mountain, and Saguaro National Park in southeastern Arizona.

As such, the contractor will be required to support this mission by providing equipment operations, maintenance and repair support services to the 610 CACS Compound defined as the Mission Equipment Shelter and the Power Generation Shelter and supporting infrastructure. Specifically, these activities are for a U. S. Air Force (USAF) and Department of Defense (DoD) organization which provide critical functions to the DoD 24/7/365, but whose normal duty hours are (Monday-Friday, 0730-1630), located within this area of DMAFB.

DESCRIPTION OF SERVICES

The contractor shall provide cost effective operations, maintenance, repair, and service functions for the Non-Real Property equipment on this site to a standard that prevents deterioration beyond that which results from normal wear and tear, or prevents degradation, of 610 CACS missions using life cycle maintenance practices. The plan and program shall include provisions for control and accountability of all contractor utilized vehicles, equipment, tools and materials. Any changes to Contract Data Requirement List (CDRL) plans or reports will be coordinated with the Contracting Officer (CO), or their designated representative, for approval before implementation.

Except where otherwise stated, the contractor shall furnish all labor, supervision, management, tools, materials, equipment, software, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below, and described in this Performance Work Statement (PWS) for the 610 CACS compound located on DMAFB. Services shall be performed at all shelters described above that make up the compound, and its connecting structures/supporting facilities [inclusive of first pump, valve, or switch upstream to the utility service] at DMAFB.

Broad examples of contractor responsibilities include, but are not limited to, Hardness Maintenance / Hardness Surveillance, Facility Related Control Systems, Heating, Ventilation, and Air Conditioning (HVAC), plumbing, emergency power systems including generators, paralleling switchgear, automatic transfer switches and Uninterruptable Power Supplies, electrical, fire alarm/suppression/mass notification, structural, alarms, roofing maintenance and repair, and work request management. This contract also includes providing the customer interface with the shelter occupants as well as coordination with the CO, or their designated representative. The contractor shall perform services in accordance with (IAW) all applicable federal, state, and local laws, Whole Building Design Guide, AF Engineering Technical Letters (ETL), Unified Facilities Criteria (UFC), Industry Standards, the latest Air Force Instructions (AFIs), and life safety codes ensuring uninterrupted mission support to the 610 CACS compound mission and personnel.

Appendix E is provided for assistance with acronyms and definitions within this document.

VERIFICATION OF WORKLOAD & CONDITIONS

A list of current equipment and systems is provided in Appendix C, however it may not be complete thus the Contractor must verify the full inventory list against the site conditions. All shelter support equipment located in these shelters will be supported under this PWS. Basic site maps are provided in Appendix B, and floor plans for each facility are provided as both contract support files, and as appendices within this document.

SERVICES

The contractor shall provide professional inspections, diagnostics, operations, maintenance, repairs, and support functions in the most efficient and economical manner, taking into account total system life cycle costs and impact on the quality of service received by the customers. The contractor shall deliver a predictive, preventive maintenance, and corrections program that ensures the reliability and maintainability of all equipment. The contractor shall use equipment maintenance records and current technology solutions to provide early notification of pending equipment and system failures to enable the contractor to avoid equipment downtime and provide 100% mission capable shelters. When necessary, the contractor shall provide the required documentation (i.e., Work Request Form) for follow-on project planning action purposes by 610 CACS personnel.

The contractor shall remove debris required to complete services within this contract, IAW all applicable federal, state, local environmental laws, and life Safety codes. No storage of debris shall be permitted. The contractor shall meet all legal requirements for transportation and tracking of this debris to recycle centers or landfills. The contractor shall report quantities of all material disposed of to the Contracting Officer’s Representative (COR) no later than (NLT) the first business day of the month following the end of each quarter on the Non-Hazardous Solid Waste Diversion Form, see Appendix D (CDRL A0005). All records generated under this contract are the property of the Government and must be ready for inspection at any time. The contractor shall also turn over all records generated to the COR at the termination or completion of the contract, whichever comes first (CDRL A0011). The contractor shall maintain the cleanliness and orderliness of all mechanical rooms and shall not delegate that responsibility to facility managers. After each maintenance and/or repair, the contractor shall restore the surface area and landscape to its original condition. The contractor is responsible for cleanup resulting from equipment system failures.

After each maintenance and/or repair, the contractor shall restore the surface area and landscape to its original condition. The contractor is responsible for environmental and shelter cleanup resulting from equipment system failures. The contractor shall provide information and support to the COR as required. The contractor shall generate, distribute, file, and maintain records of all required inspections, testing, training, certifications, operating instructions, appointments, and policy letters.

OPERATIONS SUPPORT – CUSTOMER SERVICE

The contractor shall provide a centralized customer service focal point for customers working within the compound. The contractor shall provide a means to receive verbal or written service calls twenty-four (24) hours a day, seven (7) days a week. During non-duty hours, the contractor shall provide a means for acknowledging receipt of all verbal or written emergency work orders within fifteen (15) minutes of the initial attempt to contact. The contractor shall process and control work requirements for repair work performed by their employees. The contractor shall maintain accountability of resources to include equipment, personnel, and facilities. The contractor shall process all after hour calls, dispatch craftsman to emergencies, write Scheduled Sustainment Work (SSW). The contractor shall manage, train, and perform all activities and functions related to customer service, material acquisition and control, warranty/guarantee program, production control, work order support, life cycle cost management, and associated tasks. Work Task Priorities are listed below.

WORK TASK PRIORITIES

PREVENTIVE MAINTENANCE (PM) (CLIN X001)

MAINTENANCE MASTER PLAN (MMP)

(See Paragraph 5.1.2 for plan requirements) PREVENTIVE MAINTENANCE WORKING PROGRAM (Priority 2A) The contractor is to ensure that equipment and systems are maintained, and have operational capability for anticipated asset life while maintaining life cycle costs within industry standards IAW code and manufacturer Operation and Maintenance (O&M) specifications.

The contractor shall update schedules as necessary to reflect all changes in equipment inventory and adhere to manufacturer’s recommendation throughout the life of the equipment. All records of maintenance shall be the sole responsibility of the contractor. All records generated under this contract are the property of the Government and must be ready for inspection at any time. The contractor shall turn over all records generated to the COR at termination, or completion of contract, whichever occurs first (CDRL A0011).

The contractor shall document the proposed 2A frequencies, schedules, and implementation program process. During the execution of this project, if changes to the 2A work frequencies, schedules, and equipment additions and deletions are required, the contractor shall provide documentation to the CO, or their designated representative, to gain approval prior to implementation.

An initial listing of all documented equipment requiring periodic maintenance is provided in Appendix C and shall be revised by the contractor with the approval of the CO, or their designated representative, as necessary. The contractor shall validate the equipment listing against construction drawings and specifications, adding any missing equipment to their proposal and pricing submissions.

PREDICTABILITY MAINTENANCE

The contractor shall develop and implement a maintenance management program to monitor and analyze the condition of equipment and systems, predict failures, determine required replacement parts, and schedule maintenance prior to failure in order to minimize service disruptions.

SCHEDULED SUSTAINMENT WORK / CORRECTIVE MAINTENANCE (SSW/CM) (CLIN X002)

The contractor shall maintain, repair, diagnose, construct, test, and modify equipment included in the 610th CAC Compound to ensure cost effective, quality, safe and reliable facilities. All priorities of work are defined in AFI 32-1001, Civil Engineer Operations, 3 Oct 2019. SSWs are limited to $2,000 in material costs and/or less than fifty (50) man-hours in labor effort per individual work task except for as noted for UPS (para. 2.3.16).

EMERGENCY CORRECTIVE MAINTENANCE (Priority 1) As defined in AFI 32-1001, emergency work (Priority 1) is unscheduled work requiring immediate response to sustain or ensure continued mission operations, prevent significant additional damage to facilities and infrastructure, or protect the safety and security of the installation, mission, or personnel. Only those actions necessary to mitigate the emergency are accomplished on the initial work task. Stated differently, emergency work is the least amount of immediate repair to damaged infrastructure necessary for the infrastructure to support the mission. The 610th CACS COR will ensure additional work needed to restore complete functionality is identified, and scheduled, as a lower priority consistent with requirements of similar scope and nature. The contractor shall capture all emergency work activities in the work order database. This definition may include electrical or mechanical service interruptions involving FRCS. The contractor’s performance standard for emergency work shall be on-site immediately (which may vary depending on the nature of the emergency to include National Security Emergencies for 610th CACS mission requirements), but not to exceed one (1) hour with appropriate certified and licensed personnel capable and ready to respond and mitigate the emergency as quickly as possible. When emergency work is in progress and completion prior to normal duty hours is impossible, the contractor shall continue the work to a point of safe mitigation, regardless of the time required. The contractor shall notify the CO, or their designated representative, promptly upon discovery of significant emergencies and provide periodic updates. Critical mission areas shall be prioritized first in the event of multiple service requirements. The contractor shall contact the CO, or their designated representative, to determine prioritization of requirements. In the event of an emergency not mitigated within a twenty-four (24) hour window, the contractor shall be responsible for notifying the CO, or their designated representative, and provide hourly updates.

EMERGENCY UTILITY CORRECTIVE MAINTENANCE WORK

The contractor’s performance standard for emergency utility service work shall be on-site response within one (1) hour with appropriate certified and licensed personnel capable and ready to respond and mitigate the emergency.

PREVENTIVE MAINTENANCE (Priority 2A) As defined by AFI 32-1001, PM is the care and service of equipment and facilities in satisfactory operating condition by systematic inspection, detection, and correction of incipient failures before they occur or develop major defects.

This includes maintaining equipment and facilities to meet or exceed operational needs and IAW manufacturer Operation and Maintenance (O&M) Manual requirements and RS Means requirements (whichever is the higher standard).

CONTINGENCY PROJECTS (Priority 2B) As defined by AFI 32-1001, this work classification is not applicable to this PWS.

SCHEDULED SUSTAINMENT WORK/CORRECTIVE MAINTENANCE (Priority 3A-High/3B-Medium) Priority 3A/3B work is a scheduled sustainment item that poses high or medium mission or equipment sustainment risk, has a Risk Assessment Code (RAC) of 1-3 assigned to it, has a Fire Safety Deficiency (FSD) of one (1) or two (2) assigned to it, provides a high return on investment to the Government, or entails time sensitive requirements. Priority 3A/3B work must be responded to and completed, or materials ordered, within seven (7) calendar days of notice to proceed. If materials are ordered, completion shall be within seven (7) calendar days after receipt of materials. In the event of ordered materials, the Contractor shall have a safe mitigation plan in place to support a reclassification of Priority 3A/3B work to a lesser priority, and not exceed thirty (30) calendar days from receipt of notification to complete the work. SSW shall not be consolidated in an effort to convert them into a planned work task. Any request for conversion of an SSW into a planned work task or project shall be approved in advance by the 610th CACS COR and the CO, or their designated representative. Coordinate all Priority 3A/3B work and inspections with the facility manager.

SCHEDULED SUSTAINMENT WORK/CORRECTIVE MAINTENANCE (Priority 3C-Low) Priority 3C work is a scheduled sustainment item that poses low mission or equipment sustainment risk, has a RAC of 4-5 assigned to it, or that does not qualify as a higher priority. Priority 3C work must be accomplished within thirty (30) calendar days of notification of the requirement. Material requirements must be processed within fourteen (14) calendar days of receipt of requirement. SSW shall not be consolidated in an effort to convert them into a planned Work Task. Any request for conversion of a SSW into a planned Work Task or project shall be approved in advance by the 610th CACS COR and the CO, or their designated representative. Coordinate all Priority 3C work and inspections with the facility manager.

SCHEDULED ENHANCEMENT WORK/ALL OTHER ENHANCEMENT WORK (Priority 4A/4B) As defined by AFI 32-1001, this work classification may be accomplished IAW Paragraph 2.2.1.3 of this PWS.

WORK TASK PROGRAM (CLIN X003)

Work that exceeds scope of a SSW or contractor’s scope of responsibility shall be accomplished as a Work Task and routed through the 610th CACS COR. The Government will determine the method of completion. The contractor shall not bundle work to go over the material costs or labor limits established in para. 2.2.1.2.

The contractor shall provide a proposal for work items above the threshold established for SSW work. The proposals shall include a schedule for work performance, milestones, and completion as well as an itemized cost breakdown which shall include detailed information to include scope of work, labor rate, man-hours, detailed material description (i.e., item description, serial numbers, part numbers, etc.), material unit price, tax, overhead, and profit. The Government will review and validate the contractor’s proposal. The proposal shall be proven fair and reasonable by the CO, or their designated representative, before the contractor is given the notice to proceed. The Government shall determine the most advantageous way to satisfy the requirement. The contractor shall begin work, schedule work, and/or order parts and materials within two (2) days from the notice to proceed notification. The contractor shall inform the CO, or their designated representative, an updated status of the Work Task during weekly meetings, or immediately, if significant changes occur. The Government will review, approve/disapprove, and make a final determination on which Work Task requests are to be performed by in-house capabilities for planned work, and which will be accomplished as engineering projects. Activities shall be based on sound life-cycle cost management practices.

REQUIRED REPORTING

The contractor shall provide CDRL provided in Appendix F, A0001-A0070, to the COR according to the schedule provided below or as stated in Appendix F. The information found in the “Information Required” column are items to be reported on. Report due dates are Fridays at 3:00 PM local time on the first Friday of the month, and first Friday of quarter, and as needed. The reports and will cover both the work performed for the previous week, as well as the projected schedule for the following week.

2. Time

3. Point of Contact

4. Facility #

5. Equipment Barcode (when applicable)

6. Detailed Description of Issue

7. Detailed Description of Action Taken

Preventive Maintenance (Priority 2A) Weekly Report

(CDRL A0002)

2. Facility #

3. Equipment Barcode

4. PM Task

5. Scheduled Date

6. Actual Date

7. Schedule Amount Time

8. Actual Amount Time

9. Material Cost

10. Corrective Maintenance SSW Generated

11. Equipment Type

12. Equipment Location/Room Number

13. Reason if Deferred

14. Schedule and actions for next week’s PM actions

2. Date/Time Responded

3. Point of Contact

4. Shop #

5. Facility #

6. Equipment Type, Location/Room Number

7. SSW Type (1, 3A/3B, 3C)

8. Equipment Barcode (when applicable)

9. Detailed Description of Issue

11. Detailed Description of Action Taken

12. Time to Complete

13. Material Cost

14. Comments

Work Task Requirement Report

(CDRL A0004)

2. Date of Request

3. Contractor Cost Estimate

4. Materials Ordered Date and Materials Estimated Time of Arrival

5. Contractor ECD

6. COR Notice To Proceed Date

2. Total waste recycled

3. Total revenue for recycling

4. Materials Recycled

5. Other info required on form

Environmental Boilers Report

(CDRL A0006)

2. Runtime Hours on Diesel

3. Purpose of run (Maintenance/Testing/Operation)

4. Emissions (Method 9 survey)

Environmental Cooling Towers Report

(CDRL A0007)

2. TDS (Total Dissolved Solids) test results

Environmental Above ground Fuel Storage Tanks and Piping Report

(CDRL A0008)

1. Tank Inspections Report

Monthly

2. Tank Maintenance Report

3. Leak Detection Calibration Report

4. Leak Detection Report

(CDRL A0020)

5. Repairs/Upgrades Report

(CDRL A0021)

Within 10 Days of repair

6. Spill Release Reporting Report

(CDRL A0022)

Within 24 Hours

7. Tank Levels/Inventories Report

(CDRL A0023)

Monthly

Environmental Hazmat Report

(CDRL A0009)

1. Hazmat Updated List Materials

(CDRL A0009)

As Needed

2. Hazmat Quantities Consumed

(CDRL A0037)

By 1 Feb each year

Environmental Refrigerant Report

(CDRL A0010)

2. Refrigerant Recovered

3. Refrigerant Lost

4. Refrigerant Changed

2. Monthly Maintenance Records inputted into the Air Force Program Information Management System

Refer to AF Form 487, Field #18 for explanation of required fields

MATERIAL CONTROL

The contractor shall provide Original Equipment Manufacturer (OEM) parts whenever possible and manage material acquisition, logistical support, software licenses, maintenance, and backup data, and associated warehouse activities for operations. Upon request, the contractor shall provide to the Government copies of purchase orders and information relating to estimated time of arrival for all materials ordered. All costs must be attributable to the work order for which the materials were purchased and the facility for which the work was performed. All materials purchased shall be validated for Safety Data Sheet (SDS) applicability. When an SDS is available, the contractor shall provide the SDS to the COR. The contractor shall submit an all-encompassing updated hazmat list and SDS of required materials prior to procurement of new hazmat. The hazmat tracking list shall be submitted as needed basis to the COR (CDRL A0009).

WARRANTY/GUARANTEE PROGRAM

Contractor shall manage warranty and guarantee programs to ensure maximum use of these instruments to eliminate unnecessary expenditure of resources and correct deficiencies. All warranties and guarantees in affect at the time of contract award will be turned over to the contractor to maintain immediately upon award of contract. The contractor shall be responsible for updating all warranty information on new equipment/materials and submit Warranty Report listing expiration dates/nomenclature/part numbers NLT the first Friday of each quarter. The contractor will be responsible to deliver Warranty Report for documentation for capitalization purposes, as required in this PWS (CDRL A0012).

O&M MANUALS

The contractor shall organize and maintain all O&M manuals to ensure that these references are kept in good condition and are available for reference for the life cycle of the equipment. The contractor shall provide O&M manuals upon request (CDRL A0013).

LIFE CYCLE MANAGEMENT AND REQUIREMENT SUPPORT

The contractor shall perform and document life cycle cost analysis to support recurring maintenance and replacement program decisions in coordination with asset optimization and programs activities. The contractor shall provide support and assistance to the CO, or their designated representative, for the ultimate development of the ten (10) year plan based on the performance of the equipment, and the expected life cycle for the assets.

EQUIPMENT INVENTORY DATABASE SUPPORT

The contractor shall inventory all equipment items using provided barcoding tools and processes under the direction of the Government. The contractor shall have three (3) months to complete the inventory from the full performance date of the contract. The contractor shall provide quarterly updates of the inventory database to the CO, or their designated representative, for review and approval. The contractor shall maintain and update collected data when changes have occurred and provide required written documentation for capitalization purposes when required (CDRL A0014). See Appendix H for Sample Inventory Database.

AUTHORIZED SERVICE INTERRUPTIONS (ASIs) All work must be coordinated with the COR. For work tasks that involve impacts to mission, loss of capability (e.g. known reductions to redundancy configurations), or entail noticeable impacts to users must be planned in advance and requested with an Authorized Service Interruption (ASI) to the COR. The COR must approve ASI work before proceeding. Standard lead-time for ASI approval is no less than thirty (30) days.

SYSTEM SPECIFIC REQUIREMENTS

ELECTRICAL SYSTEMS

The contractor shall operate, maintain, install, and repair energized and de-energized proprietary facility components which include, but are not limited to, generators, paralleling switchgear, battery chargers and batteries, electric circuits, electric control systems, automatic transfer switches, and associated equipment. The contractor shall support monthly generator runs under facility load and semi-annual site power resilience tests designed to mimic natural and man made threats on the system to ensure full performance. The contractor will accomplish all electrical work IAW AFMAN 32-1065 Grounding & Electrical Systems, Section 14A Electrical Safe Practices, chapters 14-18, NFPA 70E, Standard for Electrical Safety in the Workplace, 29 CFR 1910, Subpart S, Occupational Safety and Health Standards, UFC 3-560-01, Operation and Maintenance: Electrical Safety and National Consensus Standards. Energized electrical work will not be performed unless explicitly approved in writing by the CO. Maintain, repair, and replace all light fixtures throughout facility as needed. Maintain, repair, replace, and operate all electrical distribution circuits. Contractor shall be responsible for all accountable electrical equipment, and associated equipment items required for electrical systems to be functional. The contractor shall repair and maintain electrical equipment to meet National Fire Protection Act (NFPA) NFPA 70B, Recommended Practice for Electrical Equipment Maintenance, and National Electric Code (NEC) standards. Contractor will provide a documented electrical coordination study prior to modifying existing circuits or installing new circuits in compliance with current industry standards. Contractor will provide updated drawings in the approved format for every circuit modification to the facility electrical system. All electricians shall be certified as a Journeyman at a minimum. As-Builts will be provided to the contractor upon request. All electrical outages will be coordinated with the Facility Manager and the CO, or their designated representative, NLT fourteen (14) days prior to the scheduled outage.

ELECTRICAL SYSTEMS DEMARCATION POINTS

The contractor shall be responsible for all electrical after the utility company pad mount transformer.

2.3.1.2 ELECTRICAL SYSTEMS SCOPE OF WORK

Contractor maintenance begins at service entrance section (SES). Contractor shall be responsible for all electrical systems including but limited to generators, paralleling switchgear, battery chargers and batteries, electrical distribution down to lowest AC circuit voltage outlet end points, substations, motor control centers, circuit breakers, transformers, automatic transfers switches, conductors, circuit breaker DC controls, circuit breaker AC controls, batteries, chargers, lighting, sensors, cathodic protection, and lightning protection. Contractor shall be responsible for Building Management System Platform Information Technology Control System logic and equipment controls maintenance as covered in the FRCS, corresponding paragraph or subparagraph under Paragraph 2.3.14.

2.3.1.3 DEMARCATION POINT DRAWINGS

Demarcation Point one-line drawing depictions can be made available upon request however may not leave the 610th CACS Compound.

2.3.2 FIRE PROTECTION SYSTEM

The contractor shall operate, repair, modify, test, maintain, and inspect fire alarm systems, fire suppression systems, mass notification system, and the disaster warning system to ensure safe and reliable facilities that meet the requirements of current NFPA standards, original equipment manufacturers (OEM) instructions, and Unified Facilities Criteria (UFC) 3-601-02, Operations and Maintenance (O&M): Inspection, Testing and Maintenance of Fire Protection Systems. Contractor shall be responsible for all Fire Protection systems, and associated equipment items required for the fire protection system to be functional. The contractor shall provide all audible required testing during non-duty hours at no additional charge to the Government (if requested). Tests and inspection reports will be submitted to the COR upon completion (CDRL A0015). Any known system faults or testing failures will be included in above report within twelve (12) hours of notification. Fire sprinkler and fire alarm / mass notification testing may be required to be conducted during non-duty hours (if requested).

2.3.3 GROUNDING, LIGHTNING PROTECTION, CORROSION CONTROL SYSTEMS

The contractor shall maintain, test, and repair Grounding Systems and Lightning Protection Systems to meet the requirements of AFMAN 32-1065, Grounding & Electrical Systems, in its entirety. Contractor will generate and maintain all required documents and records IAW AFMAN 32-1065, para 4 and 5 (CDRL A0016). The contractor shall maintain, test, and repair Corrosion Control Systems using the latest UFC and Air Force requirements. The contractor shall ensure appropriately qualified and trained personnel develop and execute a comprehensive corrosion control program, encompassing the three (3) areas of corrosion control: Cathodic Protection, Protective Coatings, and Industrial Water Treatment. Cathodic protection systems shall be inspected and tested, and records shall be kept as required per UFC 3-570-06 O&M: Cathodic Protection Systems and AFH32-1290(I) Cathodic Protection Field Testing. Protective Coating shall be maintained, repaired, and records kept IAW UFC 3-190-06, Protective Coatings and Paints. Industrial Water Treatment records shall be kept IAW AFI 32-1001, Civil Engineer Operations.

2.3.4 HEATING, VENTILATION, AND AIR CONDITIONING (HVAC)

The Contractor shall provide maintenance IAW original equipment manufacturers (OEM) instructions, Unified Facilities Criteria (UFC), and Operations and Maintenance (O&M) Manual requirements. The Contractor shall perform required testing and balance actions to meet American Society of Heating, Refrigeration, Air-conditioning Engineers (ASHRAE) standards. The contractor shall maintain FRCS programing, schedules, set points, and trending data. The contractor shall maintain a water treatment and corrosion control program to control scale, algae, slime, mold, and corrosion on HVAC systems and associated components (including water storage tank onsite). This includes, but is not limited to, regular inspection, minor remediation (as necessary), and actions to prevent the recurrence of mold within the HVAC systems. The contractor shall document water analysis, quantity of chemical used, and corrective actions monthly (CDRL A0007). The contractor shall provide duct cleaning service within the SSW level of scope. The contractor shall be responsible for the winterizing equipment as required to prevent freezing of the coils. HVAC requirements include all Computer Room Air Conditioning (CRAC) units as found on site. The contractor shall operate, maintain, calibrate, repair, program and balance HVAC and FRCS using certified personnel (Journeyman, at a minimum) to ensure safe, functional, efficient, and reliable systems. The contractor shall submit a Refrigerant Report whenever refrigerant is added, recovered, or lost from a system, see sample in Appendix G, (CDRL A0010).

2.3.5 PLUMBING SYSTEMS

The contractor shall inspect, repair, maintain and provide safe, functional, and reliable plumbing systems to meet Industry Standards. The contractor shall identify, isolate, record and correct cross connection and other potential sources of distribution systems contamination. The contractor shall provide a back flow cross prevention program using certified personnel that meets the requirements of the latest version of AFMAN 32-1067, Water and Fuel Systems. The contractor shall submit Back Flow and Cross Prevention Program within sixty (60) days of contract start date (CDRL A0017). The Back Flow and Cross Prevention Program shall illustrate plan for successful execution of required survey, database and report.

In the event of an emergency facility plumbing service outage, the contractor shall directly contact the facility manager and the CO, or their designated representative, to inform facility personnel as to the cause, extent, and projected duration of the outage.

2.3.6 STRUCTURAL SYSTEMS

The contractor shall repair and maintain the structure and all integral and accessory components, and associated equipment items required for full functionality of the shelters. The contractor shall provide maintenance and repair service to ensure structural integrity, operational functionality of facility components, windows, doors, finishes, and roofing.

2.3.7 STRUCTURAL INTEGRITY

As part of ongoing equipment maintenance efforts (PM or SSW), the contractor shall conduct inspections per industry standards to assess weakness or failures in the overall condition of the facilities to ensure the facilities are structurally sound. Should a defect be found, the contractor shall notify the CO, or their designated representative, immediately.

2.3.8 ROOF INSPECTION

The contractor shall repair, maintain, and inspect all facility roof systems to ensure full life expectancy and prevent damage to the facility and its contents per Industry Standards. Ensure that roof drainage systems effectively remove water from the shelter. Any sign of failure will be repaired by the contractor when the scope and cost of the repair meets the SSW thresholds. Maintenance and repair work shall meet the roof manufacturers’ requirements to prevent nullifying roof warranties. Missing or damaged roof components must be repaired or replaced. Remove trash or debris found on the roof and properly dispose of it.

2.3.9 NON-EMP DOORS AND KEYS

The contractor will conduct monthly visual inspections of all doors and hardware to identify and schedule repairs to ensure the doors operate as designed. Manually operated doors shall not require an abnormal amount of force to operate. Manually operated doors on the accessible routes of travel shall meet the requirements of the Unified Facilities Accessibility Guidelines. Motorized door openers to include revolving doors will be maintained per Air Force directives, UFCs and manufacturer’s recommendation. Hydraulic doors require monthly inspections of the hydraulic, mechanical, and electrical operation for proper function. All inspection door reports shall be provided to the COR (CDRL A0053). Any required maintenance of the Acoustic Barrier doors shall be repaired immediately. Contractor will be responsible for making all keys, at no additional cost to the Government, in support of the shelters. Requests for keys shall be accomplished within seventy-two (72) hours of request.

2.3.10 INTERIOR AND EXTERIOR FINISHES

The contractor shall be responsible for maintenance and repair of all interior and exterior finishes. Subsequent paragraphs in this section provide additional guidance on common finishes. Finishes that are not specified shall be repaired and/or maintained to industry standard (International Building Code- IBC General Services Administration –GSA).

2.3.10.1 FLOOR COVERINGS

The contractor shall be responsible for SSW level maintenance and repair of existing floor coverings and floor coatings in facilities. SSW level floor covering services are limited to work requiring four (4) man-hours or less per requirement. Carpet replacement shall meet the requirements set forth in UFGS 09 68 00, Carpeting.

2.3.10.2 PAINTING SERVICE

The contractor shall be responsible for SSW level paint services for maintenance and repair. SSW level paint services are limited to repainting work requiring eight (8) man-hours or less per requirement, or less than 200 square feet per DFAR 222.4. Contractor shall achieve a uniform and complete coverage throughout the substrate surface with maximum effort to be used to match colors. All work shall meet the requirements of the Architecture Compatibility Standards. Contractor shall be responsible for disposal of all paint, paint containers, and paint related materials. Contractor shall not pour paint or paint related materials into the storm drainage system or place in dumpsters. Upon completion of daily work, staging, scaffolding, and ladders shall be secured safely at the site.

2.3.10.3 CEILING TILES

The contractor shall replace ceiling tiles damaged from work performed or failures on an as needed basis. The contractor shall make all possible efforts to match the existing tile or find a reasonable (aesthetically similar) substitute.

2.3.10.4 WALL COVERING

The contractor shall be responsible for SSW level wall services for maintenance and repair of wall covering to include wallpaper, wainscoting, wall base, chair rail and miscellaneous trim. Contractor shall achieve a uniform and complete coverage throughout the substrate surface. Maximum effort shall be used to match the existing wallpaper. All work shall meet the requirements of the Architecture Compatibility Standards. Contractor shall be responsible for disposal of all containers, and related materials. Contractor shall not pour hazardous waste related materials into the storm drainage system or place in dumpsters. Upon completion of daily work, staging, scaffolding, and ladders shall be secured safely at the site.

2.3.11 LIGHTING

All light fixtures are to be repaired or replaced by the contractor upon identification of problems. Light fixture repairs and replacements that do not pose a safety, mission, or security risk shall be considered a priority 3C SSW. Replacements shall match the same material and type (to include light color, temperature, and lumen output) as the item being replaced. Material and labor for light bulb replacements in non-mechanical/electrical/utility spaces that are less than ten (10) feet above finished floor are the responsibility of the facility occupants. Material and labor for light bulbs outside of this definition shall be replaced by the contractor. Contractor shall be responsible for only those exterior lights that are directly attached to the shelters.

2.3.12 WATER, SEWER, FUELS INFRASTRUCTURE SYSTEMS

Contractor shall manage and perform all maintenance and repair related issues in the DMAFB water, sewage, and fuels infrastructure systems feeding and emanating from the 610th CACS compound to the first isolation or control valve / switch / sewer cleanout / grease trap associated with the system and building. The contractor shall also be responsible for the maintenance and repair of the first isolation or control valve / switch itself / sewer cleanout after grease trap.

2.3.13 LIQUID FUELS SYSTEM

The contractor shall operate, maintain, repair, report and read the meters for all applicable fuels systems, and associated equipment items required to provide full functionality and act as Tank Custodian and perform all the roles, responsibilities and duties IAW AFI 23-201 to include filling the main tank along with marking all fuel lines, filter separators, and tanks to comply with MIL-STD-161 in its entirety.

2.3.13.1 LIQUID FUELS SYSTEM CUSTODIAN

The contractor shall obtain and deliver required training certificates: Class A, B and C Operator license(s) IAW the applicable AFI for Above Ground Storage Tanks, for federal facilities within sixty (60) days of contract start date (CDRL A0019). The contractor shall check leak detection systems monthly to verify proper function as per 40 CFR 280.41 and shall be required to deliver leak detection report (CDRL A0020). The contractor shall submit fuel level/inventory monitoring report monthly (CDRL A0023). If repairs to the Storage Tanks and associated piping are required, the contractor shall be responsible for and ensure only qualified personnel licensed by state agencies perform all repairs. The contractor shall submit report detailing Storage Tank repair after completion within ten (10) days (CDRL A0021). The contractor shall report any spills within twenty-four (24) hours as per 40 CFR Part 280.53. For any spill or overfill of an Storage Tank in excess of twenty-five (25) gallons require notification to be provided immediately to the appropriate regulatory agency and submit report within twenty-four (24) hours (CDRL A0022). Access to AF network Storage Tank Accounting and Reporting (STAR) System will be made available. If so, the CES Environmental Office will input all required information into STAR from the contractor AST reports monthly. The contractor is required to create, maintain, update, and deliver electronically the minimum essential data requirements listed in AFMAN 32-1067 monthly (CDRL A0008). The minimum essential data required to be reported includes, but is not limited to:

ID Number, Location, Real Property ID Code, Manufacturer, Date Manufactured, Installation Date, Model number, Serial number, Dimensions, Material, Tank designation AST, Roof type, Piping type, Piping Corrosion control, Tank corrosion control, Secondary containment, Percent secondary containment, Leak detection, Spill protection, Vapor control, Federally regulated, State/locally regulated, Type of regulation, RCRA regulated, SPCC, Owner, DLA managed, Pressurized tank system, STI, Latitude, Longitude, Volume and Shape, Contents, Primary contact name, Primary contact phone, Secondary contact phone, Secondary contact name, Facility manager name, Facility manager phone, Environmental POC name, Environmental POC phone, Environmental POC email, POC date, Current status, Description, and Records of regulatory compliance and management. See Appendix K for reference.

2.3.14 FACILITY RELATED CONTROL SYSTEMS (FRCS)

The contractor shall maintain and operate the FRCS in compliance with the most current Air Force Civil Engineer Industrial Control System policy guidance, instructions, and criteria. Current policy guidance, criteria, and instruction is contained in DAFGM2023-32-01 or latest version Civil Engineer Control Systems Cybersecurity and AFI 17-101, Risk management Framework (RMF) for Air Force Information Technology, 5 Feb 2020. This includes managing the Operation Technology (OT) network and Control Systems (CS) to Risk Management Framework (RMF) Cybersecurity for Platform Information Technology (PIT) standards. The contractor shall maintain and operate the Building Management Systems (FRCS) OT in a monitored, defendable, stand-alone, air gapped network architecture. FRCS control network isolation and network availability are a key strategy employed to secure and protect the Combatant Commander’s mission. The FRCS network must remain isolated from all external networks including commercial internet, 610 CACS local area networks (LANS), and all other base LANS. Security controls and solutions must be used to the fullest extent possible without sacrificing CS performance and reliability. All documentation required to gain certification & accreditation, and authority to operate shall be delivered to the COR and the 610 CACS Information System Security Manager (ISSM).

2.3.14.1 FRCS COMPONENTS

The contractor shall maintain all components of FRCS equipment to include the OT network devices, servers, input devices, output devices, human machine interface devices, programmable logic controllers, control panels, control screens, servers, connectivity equipment, work stations, and provide associated network and device firmware and software support to ensure the system is able to meet the needs of the facility occupants. FRCS include, but are not limited to:

*All HVAC Building Automation and Building Management Systems (BMS) supporting the 610 CACS Complex.

* Fire Alarm System

* Fire Suppression Systems

* Generator Control System Interface

* Paralleling Switchgear

* Automatic Transfer Switch

* Computer Room Air Conditioners

As documented in PWS para. 5.1.2. (Maintenance Master Plan), the contractor shall ensure legal access to OEM technical resources including, but not limited to, Distech [BMS]; Fenwall, Gamewell, and Monaco [Fire Alarm/Notification and Fire Suppression Systems]; Kohler [Generator Controls]; Kohler [Paralleling Switchgear], Kohler [Automatic Transfer Switch], Liebert [Computer Room Air Conditioners] and similar FRCS solutions which incorporate proprietary technologies. The contractor’s approach shall ensure FRCS maintenance solutions are legally authorized, certified, and licensed to deliver O&M services for respective OEM technology without violating manufacturer warranties.

2.3.14.2 FRCS ADJUSTMENTS, MAINTENANCE AND OPERATION

Adjustments shall be made IAW 610 CACS Policies/Guidance. All adjustments shall be approved by the CO, or their designated representative, prior to implementation.

The contractor shall manage OT network access and access rights in coordination with the COR and 610 CACS ISSM. The contractor shall ensure designated power plant personnel and electricians have always-available operational control access for emergency power generation and electrical distribution system operation, maintenance, and power outage recovery response. Contractor shall manage and perform all activities and functions related to FRCS to include, HVAC, fire alarms, electrical, power production, and associated tasks.

The contractor shall be responsible for the inspection and maintenance of all FRCS Field Devices, to include but not limited to, equipment such as meters, sensors, valves, and switches, and all FRCS Field Controllers, to include but not limited to Programmable Logic Controllers (PLCs) , Intelligent Electronic Devices (IEDs), Remote Terminal Units (RTUs), Controllers, and Programmable Automation Controllers (PACs).