33310523R0001 Amendment 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1218-0196

1 14

The John F Kennedy Center Attn: Contracting 2700 F Street, N.W.

Washington DC 20566-0001

The John F Kennedy Center Attn: Contracting 2700 F Street, N.W.

Washington DC 20566-0001

33310523R0001

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: September 11, 2023 1:00 PM EST

See CONTINUATION Page

The amendment extends the proposal due date, provides responses to questions;

provides a CLIN structure, and revises pricing sheet, Attachment 2A.

Cecelia Royster

CONTINUATION PAGE

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001A 12 Months

0001B 12 Months

0002A 12 Months 0002B

12 Months

0003A 12 Months 0003B

Labor Base Labor

Supplemental Services (Special Events)

Supplies Base Supplies Supplemental Supplies (Special Events)

Equipment

Base Equipment Supplemental Equipment (Special Events) 12 Months

OPTION YEAR 1

1001A 12 Months

1001B 12 Months

1002A 12 Months 1002B

12 Months

1003A 12 Months 1003B

Labor Base Labor

Supplemental Services (Special Events)

Supplies Base Supplies Supplemental Supplies (Special Events)

Equipment

Base Equipment Supplemental Equipment (Special Events) 12 Months

OPTION YEAR 2

2001A 12 Months

2001B 12 Months

2002A 12 Months 2002B

12 Months

2003A 12 Months 2003B

Labor Base Labor

Supplemental Services (Special Events)

Supplies Base Supplies Supplemental Supplies (Special Events)

Equipment

Base Equipment Supplemental Equipment (Special Events) 12 Months

OPTION YEAR 3

3001A 12 Months

3001B 12 Months

3002A 12 Months 3002B

12 Months

3003A 12 Months 3003B

Labor Base Labor

Supplemental Services (Special Events)

Supplies Base Supplies Supplemental Supplies (Special Events)

Equipment

Base Equipment

OPTION YEAR 4

4001A 12 Months

4001B 12 Months

4002A 12 Months 4002B

12 Months

4003A 12 Months 4003B

Labor Base Labor

Supplemental Services (Special Events)

Supplies Base Supplies Supplemental Supplies (Special Events)

Equipment

Base Equipment

RFP 33310523R0001 – HOUSEKEEPING SUPPORT SERVICES RESPONSES TO QUESTIONS

AMENDMENT 0002 – ATTACHMENT 1

July 26, 2023

# QUESTION RESPONSE

Would really appreciate if you can provide more details regarding previous contract GOV SERVICES, INC (33310521C0003l) like duration and yearly spend?

JFK15C0021

02/01/15 – 09/30/15: $ 1,463,169.01 Base Year 10/01/15 – 09/30/16: $ 2,245,863.71 Option Year 1 10/01/16 – 09/30/17: $ 2,310,106.39 Option Year 2 10/01/17 – 09/30/18: $ 2,453,771.56 Option Year 3 10/01/18 – 09/30/19: $ 2,673,708.39 Option Year 4

33310520C0005 10/01/19 – 09/30/20: $ 3,229,843.17 Follow-on

33310521C0003 10/01/20 – 09/30/21: $ 3,169,900.72 Base Year 10/01/21 – 09/30/22: $ 3,345,610.04 Option Year 1

33310522C0004 10/01/22 – 09/30/23: $ 3,591,546.98 Follow-on

We are a small business looking to subcontract with one of the Primes that may be bidding on this contract. I am not sure of the process, as I am new to the contracting process. Subsequently, could you direct me in the right direction?

Refer to (Sign In List of Site Visit Attendees) Amendment 0002

Would you please provide how many personnel are needed each shift?

The labor categories below are identified as Key Personnel. The contractor is responsible for determining the requiring staffing levels needed for each shift. Refer to SOW Sections 7.3 and 7.4.

Project Manager Supervisor

We do not see instruction on how to submit the proposal. Please provide information such as hard copy, number of hard copies, electronic copy, submit online, or by mail, address of submission, etc.

See RFP Amendment 0001.

The current CBA FY is from Oct 1 to Sep 30, will the Kennedy consider having its FY the same date range? This will help to ease the calculation of the base year since we do not have new CBA rate beyond Oct 1, 2024.

The base contract period will be awarded through September 30, 2024. See revised Schedule B.

In regarding to the Section 2A: Optional CLIN-3rd Shift Post Performance Theater Cleaning (Attachment 2 – Pricing Sheet) - The Excel Price Sheet requires price break down under each category:

number of people, hours per week, fully loaded hourly rate for each FY, hours per year, and Current Yearly total. Questions/Clarification:

This service is per COR’s request, so it is not daily service. It’s an as needed service only when COR requests for particular theater. How would you prefer us to price this based on number of people, total hour per week since we do not know how many theaters open that has late shows? It can be just few theaters, or it can be all or none that has late event.

In order for all contractors to price based on the same requirement, can the JFK provide a fixed number of theaters that will need this service and how many nights per week? Or should all contractors price this based on the assumption that services will be needed every night for all theaters?

If JFK doesn’t have the information at this point on show schedule, may we suggest that that the Pricing Sheet to be revised as an IDIQ HOURLY RATE, so when there’s late events and needed 3rd shift cleaning, we just need to charge based on how many hours needed to take care of the specific theaters that need the service.

Refer to Section 4.9 in the Statement of Work:

The 3rd shift (See Appendix B-3) has an Optional CLIN for post-performance theater cleaning.

This will be included or excluded from the Contractor's responsibilities at the direction of the CO. The contractor should estimate an annual price for this service to be consistent with other items on the Pricing Sheet.

For reference, the historical FY22 theater season (10/01/21 - 09/30/22) had 1,088 performances:

Dates #Performances Dates #Performances

October, 2021 63 April, 2022 149 November, 2021 51 May, 2022 114 December, 2021 100 June, 2022 135 January, 2022 54 July, 2022 105 February, 2022 60 August, 2022 46 March, 2022 113 September, 2022 98

In addition, there were 113 Millennium Stage performances in this period.

As of July 2022, the FY23 theater season (October 1, 2022 thru September 30, 2023) has 1,081 scheduled evening performances.

Note that this is subject to change:

Dates #Performances Dates #Performances

October, 2022 116 April, 2023 99 November, 2022 66 May, 2023 100 December, 2022 94 June, 2023 102 January, 2023 61 July, 2023 84 February, 2023 123 August, 2023 68 March, 2023 118 September, 2023 50

In addition, there are 208 Millennium Stage performances scheduled for this period (Wednesday thru Saturday) in the Grand Foyer and 52 films scheduled (Sundays) in the Justice Forum.

Refer to Section 4.9 in the Statement of Work:

Refer to Section 4.9 in the Statement of Work.

In the Pricing sheet, can you provide more clarification on what is under the Ad Hoc Supplemental Services?

Refer to Section 4.8 in the Statement of Work:

The Center may, during the course of this contract, request that the Contractor perform the Supplemental Services listed below. This will be a CLIN under Section B for the base and four option periods. The Contractor shall provide all supervision, labor, administrative support, materials, tools, parts, supplies, and equipment necessary to perform these services. Such work shall be compensated at the rates listed in the contract price schedule.

The Center shall be allowed to change the frequency and/or date of Supplemental Services described herein as deemed necessary Notice shall be provided to the Contractor in writing by the CO within one week of the original frequency and/or date.

Signature Events

There are six Center signature events that may occur on weekends or holidays as listed below. The time of the shift for Contractor employees for housekeeping services shall be determined by the COR and provided in writing by the CO.

a. Independence Day July Roof Terrace

b. NSO Ball September Concert Hall

c. Honors Gala December Opera House

d. New Year’s Eve December Grand Foyer

e. Mark Twain Prize Gala April Concert Hall

f. Washington National Opera Gala May Opera House

Water Clean-Up Responses

Upon the request of the Center, the Contractor shall immediately respond to all water clean-up incidents with all labor, tools, equipment and supplies necessary to clean up the incident. If personnel are utilized for special/unforeseen water clean-up incident requests, the Contractor will not be held accountable for the tasks that were not performed during the requested change in schedule.

All standing water shall be removed utilizing commercial extraction equipment.

A sufficient amount of commercial-grade air movers shall be utilized to hasten the drying process. All non-porous furniture and equipment shall be wiped down, dried and cleaned by the Contractor.

After the clean-up procedures have been completed, the Contractor shall, upon the approval of the Center, treat the affected area with an EPA registered antimicrobial solution to aid in the protection against odor, germs, mold, mildew, bacteria and germs

Are you able to provide additional information regarding the incumbent contract?

Refer to Response #1.

Would really appreciate if you can provide more details regarding previous contract GOV SERVICES, INC (33310521C0003l) like duration and yearly spend?

Would you please provide how many personnel are needed each shift?

Refer to Response #3.

Who is the current incumbent?

GOV Services, Inc.

Can you publish the FY 2021, 2022 contract price?

What is the current contract, the total amount of the award, and the years this contract covered?

What is the current contract annual value?

Is there an office on-site for the contractor?

Yes. (Refer to Section 11.C of the SOW).

What is the level of janitorial staffing on this project?

Refer to response #3.

The technical proposal has 50-page limit, does this include the cover page and the table of contents?

The cover page and table of contents are excluded from the page count.

The technical proposal has 50-page limit, does this include the resumes, qualifica ons, commitment le ers, and past performance ques onnaire forms?

Resumes, letters of commitment, and past performance questionnaires are excluded from the page limit.

When the Kennedy issues amendments (A.K.A Standard Form 30), do we include the signed form in the Price Proposal? And does this count toward the 25-page limit?

Signed amendments must be submitted with the proposal and are excluded from the page count.

Upon our research, depend on the type of li , it can cost between $10,000 to $20,000 per week. The Kennedy lists out some of the li s that it currently uses on page 11, will the Kennedy allow contractor to borrow those li s, or we must bring our own?

The Government will not provide GFE. Refer to Section 4.4 of the Statement of Work:

The solicita on men ons there could be a reduced level of services up to 40%. Is the current contract under the full services or under the reduced services?

As of today, the current contract is under full service levels.

Is the current SOW being the same as what in the solicita on? Have there been any changes (addi ons or removal) in this SOW?

YES. There have been changes made from the SOW that was used in the current contract to the SOW that is provided in the solicitation. The proposal submitted should reflect the requirements listed in the solicitation’s SOW.

Is there parking lot cleaning requirement in this solicita on?

No.

For the Excel Pricing sheet “A achment 2” please kindly explain:

o Please explain what we should calculate/or what formula to use for the Current Year Wage column. Please explain the math and provide example. What is the Current Year Wage column? is it for FY2024 only? Some of the calculation under Section 1-Management shows a total of FY25 and FY26?

o For each of the Fully Loaded FY Hourly Average column, do we put the Hourly Rate there?

o Does Fully Loaded FY24 Hourly Average means Base Year (11/3/23-11/2/24)? Fully Loaded FY25 Hourly Average means Option Year 1 (11/3/24-11/2/25)? And so on… o 3rd shift Theater Cleaning: how many theaters will be operated late at night that will need this service? To fill out the excel pricing sheet, do we assume we provide this service every night to all theaters?

o The CBA only has the rate and fringe benefit until Oct 2024, to fill out excel pricing sheet for FY25, FY26, FY27, FY28, does o See Wage Determina on 15.4281, Rev. 16.

o See Revised Pricing Table, A achment 2A.

o See Revised Pricing Table, A achment 2A.

o Refer to Sec on 4.9 in the Statement of Work.

the Kennedy wants contractor to put an estimated escalation for each option year? Will contractor have the opportunity to request for price adjustment once there’s an updated CBA after the base year?

o What are the Ad Hoc Supplemental Services?

o Yes the contractor is to es mate escala on per op on year. Yes, a contract price adjustment will be made a er a new CBA agreement for wages is established for the op on years.

o Refer to Sec on 4.8 in the Statement of Work

What is the current price of the contract? Yearly? Monthly?

How many full time & part time employees currently service this contract?

The contractor is responsible for determining the requiring staffing levels needed for each shift.

In the SOW states that Company employees need to be certified for the use of the different types of LIFT Machines for Windows cleaning, Can we use a Windows Cleaning Subcontractor for the Windows cleaning?

Yes.

There is no specification as far as What type of Vacuum cleaner the government prefers, Is there a requirement for this?

The contractor shall provide all equipment needed to fulfill the SOW. Refer to SOW Section 9.2.

Is there a washer and dryer available to the custodial contractor?

Can the government share the type of lift currently approved for use?

Refer to SOW Section 4.4.

Can the government share the names of the subcontractors currently performing satisfactory work?

No. The Kennedy Center does not keep an approved list of subcontractors.

Is the parking fee stated billed monthly as needed?

Refer to SOW Section 11.g (Revised). Parking fees are controlled by the Center’s transportation office and is not party to the resultant contract

For past performance, will the government accept the reference from a subcontractor in a teaming agreement?

Subcontractor team arrangements will be accepted for past performance.

PWS 4.2 – How is this to be priced since we have no idea as to the frequency or potential length of time of these types of declarations? Could this be something that could be done via a separate TO.

Yes, as an optional CLIN and not as a separate task order, Pandemic Cleaning can be invoked as separate optional Ad-Hoc Services.

PWS 4.2 / Pricing sheet - In reviewing of Attachment 2 (Pricing Sheet) how the line item of the PWS to be included in the pricing structure of attachment 2?

Please note, this is not a PWS. A revised Section B contains a Not to Exceed CLIN for Materials/Supplies specific to Ad Hoc Supplemental Services.

PWS 4.7 – Historically of often has a reduced level of services been implemented?

Please note, this is not a PWS. Reduced level of services has been implemented when there is a lapse in Government funding, Continuing Resolution, and Budget Cuts as required.

PWS 4.8 / Attachment 2 (Pricing Sheet) section 5 – what is the scope and size of the Ad Hoc Supplemental services that are to be priced in section 5 of attachment 2?

Please note, this is not a PWS. Refer to Section 4.8 in the Statement of Work. A revised Section B contains a Not to Exceed CLIN for Materials/Supplies specific to Ad Hoc Supplemental Services.

PWS 6.2.f - Are we required to submit a certified payroll?

Please note, this is not a PWS. No. Service Contract Act and CBA compliance is required.

PWS 7.1 – Is the contractor to supply the employee IDs?

Please note, this is not a PWS. Refer to Appendix D-1 – I.D. Policy

PWS 7.3 and 7.4 - Are the PM and Site Supervisors the only Key Personnel required in proposal submission?

Please note, this is not a PWS. Refer to Section 7.3 – Project Manager and Section 7.4 On-Site Supervisor in the Statement of Work.

PWS Task 3-25 – Typically wood floors are not recoated without first sanding; what type of product is used for the re-coating of the wood floors.

Please note, this is not a PWS. Specifications are located in the Housekeeping Link Library.

PWS Appendix B-8 - In Attachment 2 there is not a way to price the reduced levels of services where are we to prices this requirement and how are we to price this without knowing the time frames for this reduction.

Please note, this is not a PWS. Refer to Section 4.7 – Reduced Level of Services – In the Statement of Work:

There is an SCA wage Determination and CBA agreement for wages posted are we to use the CBA Agreement until the end date and then use the SCA determination for the purpose of pricing until a new CBA can be established?

Refer to Response #23.

In 2022 an RFP was published (Solicitation # 33310522R0002) was this awarded? If not, why was it not awarded?

RFP #33310522R0002 was cancelled in its entirety. RFP #33310523R0001 replaces the cancelled RFP.

Is the current contract available for review for the purpose of comparing current scope and RFP scope?

No because the current contract statement of work reflects The Center’s current requirements for housekeeping support services.

How many FTE’s does the incumbent have working at the Kennedy Center?

o Split of full-time and part-time?

Refer to Response #3.

Are part-time staff part of the SEIU/32BJ?

Yes. Part-time staff are union eligible.

Will you be publishing the site visit attendees list from July 10th?

Yes. See Amendment 0002.

What is the communication method for event schedules and coverage expectations?

The COR communicates event schedules electronically to the contractor.

Performance requirements for Supplemental Services events are communicated electronically to the contractor.

Will the name of the sub-contractor who cleaned the Chandeliers in the past be provided? (page 132 of RFP document)

The Kennedy Center does not keep an approved list of subcontractors.

Do any of the chandeliers have a mechanical option to be lowered?

The summary of the Center indicates ~1.5M SQFT; however, the SQFT listed in the RFP totals 422,836. Is the difference parking and other auxiliary space not included?

Yes, the difference in sq footage is attributed to parking and other auxiliary space.

What is the expectation for cleaning the theater seating for the post performance? i.e. upholstery cleaner and report to Facilities conditions not able to be rectified?

Refer to Appendix B-4, Task 4-20 in the Statement of Work:

52 What percentage of the janitorial closets have slope sinks/access to water?

70%

53 Can we be provided the list of SKU numbers for the current consumables being used?

Will the current supply of consumables remain in the closets by the departing supplier?

How often does janitorial get bid out?

The length of the contract is a Base with Four One Year Options.

Is there a work order system, or are all requests handled via phone and/or email?

Work order requests is disseminated to the Contractor by electronic mail.

What is the scope for the JFK Gallery?

Refer to Appendices B-1 thru B-7 in the Statement of Work.

Is the janitorial supplier responsible for replenishing the umbrella bags, to include the purchasing of the bags?

For the loading docks – please confirm that the scope is for the platform sections only and not the areas where the vehicles back into the dock.

Refer to Appendix B-1, Task 1-42 in the Statement of Work.

Are there options for employees to use the Kennedy Shuttle? If so, where can we view the routes of the shuttles?

Yes, contractor employees can utilize the Kennedy Center Shuttle. Refer to www.kennedy-center.org / visit / how to get here / by subway/metro.

Request a copy of the sign-in sheet from the site visit conducted on July 10, 2023 regarding solicitation 33310523R0001 at the JFK Performing Arts Center.

See Amendment 0002.

PRICING SHEET - COMPREHENSIVE CUSTODIAL SERVICES - Attachment 2.a 7/26/2023 Period of Performance: November 3, 2023 - November 2, 2028

Number of

People

Hours per week

Fully-loaded

FY24

hourly rate

Fully-loaded

FY25

hourly rate

Fully-loaded

FY26

hourly rate

Fully-loaded

FY27

hourly rate

Fully-loaded

FY28

hourly rate

Hours per year

Current Yearly

Wage

SECTION 1 - MANAGEMENT

Project Manager

Supervisor - weekday - 1st shift

Supervisor - weekday - 2nd shift

Supervisor - weekend - 1st shift

Supervisor -weekend - 2nd shift

SUB-TOTAL - MANAGEMENT

SECTION 2 - MAIN BUILDING:

Weekday - 1st shift - full-time

Weekday - 1st shift - part-time

Weekday - 2nd shift - full-time

Weekday - 2nd shift - part-time

Weekday - 3rd shift - floormen

Weekend - 1st shift- full-time

Weekend - 2nd shift - full-time

Weekend - 2nd shift - part-time

SECTION 2A: OPTIONAL CLIN - 3RD SHIFT POST-PERFORMANCE THEATER CLEANING

Weekday - 3rd shift - theater cleaning

Weekend - 3rd shift - theater cleaning

SUB-TOTAL - MAIN BUILDING

SECTION 3 - REACH

M-F - day - full-time

M-F - day - part-time

M-F - eve - full-time

M-F - eve - part-time start at 6:00

Sun-Th - graveyard - floorman

Sat-Sun - graveyard - floorman

Weekend - day - full-time

Weekend - day - part-time

Weekend - eve - full-time

Weekend - eve - part-time start 6:00

SUB-TOTAL - REACH

SECTON 4 - OTHER DIRECT COSTS

TOTAL LABOR

SUPPLIES

EQUIPMENT

SUBTOTAL

G&A

OVERHEAD

PROFIT

SUBTOTAL

SECTON 5 - SUPPLEMENTAL SERVICES

Window cleaning

Mirror & banner cleaning

Chandelier cleaning

Flag cleaning

Lift rentals

Supplemental Services

BASE YEAR (11/03/23 - 11/02/24)

SECTON 6 - OPTION YEARS

Option Year #1 (11/03/24 - 11/02/25 )

Option Year #2 (11/03/25 - 11/02/26)

Option Year #3 (11/03/26 - 11/02/27)

Option Year #4 (11/03/27 - 11/02/28)

BASE + FOUR OPTION YEARS TOTAL