33310521Q0013 Synopsis.docx

33310521Q0004 Combined Synopsis/Solicitation 33310521Q0004 Combined Synopsis/Solicitation 33310521Q0013 Combined Synopsis/Solicitation This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the information in FAR Subpart 12.6, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

This solicitation is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-04, effective January 25, 2021.

The North American Industrial Classification System (NAICS) code for this solicitation is 335122 – Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing. The Small Business Standard is 500 employees.

This is a brand-name only small business set-aside RFQ. Simplified acquisition procedures will be utilized.

BACKGROUND INFORMATION

The John F. Kennedy Center for the Performing Arts (Center) is a trust instrumentality of the U.S. Government and a living Presidential memorial. The Center fulfills its obligation as a living memorial to the late President through the presentation of performing arts programming and through education activities both in the District of Columbia and around the country. The largest cultural facility of its kind, it is the nation’s busiest arts facility presenting more than 2,000 performances each year. It currently consists of one building encompassing approximately 1,500,000 square feet of usable floor space and is situated on 17 acres of land overlooking the Potomac River. A 65,000 square foot addition to the facility called the REACH was added to the Federal footprint in September 2019.

The Center houses nine theaters, production support areas, two public restaurants, nine function/special event rooms, five public galleries/halls/foyers, approximately 50,000 square feet of administrative offices and a large parking facility. It attracts over three million visitors annually. The facility operates 365-days per year and support systems in the building often operate at capacity in excess of 14-hours per day.

The site of Center is bounded by:

· North: The South curbs of New Hampshire Avenue and F Street

· East: The Western most retaining walls and curbs of the Inner Loop Freeway

· South: The Northernmost retaining walls and curbs of the Theodore Roosevelt Bridge

· West: The Easternmost retaining walls and curbs of the Rock Creek Parkway

To fulfill its mission, the Center has a series of lighting consoles and dimmers manufactured by Electronic Theater Controls (ETC) in all of its performance spaces and many public spaces including the REACH and Grand Foyer Millennium stages. The Center requires an Cyclical Lighting upgrade in the Concert Hall and on the Millennium Stages.

BRAND-NAME JUSTIFICATION

As noted within the background information section, the Center has a series of ETC lighting consoles throughout its facility. Non ETC-manufactured components are not compatible and interchangeable with the Center’s pre-existing ETC lighting consoles. The pre-existing main feed panel work with and are specific to the single pole breakers identified herein. They are not universal and are specifically designed for the wall mount that is being replaced. In addition, the pre-existing system is operated by an ETC specific network infrastructure that is not accessible by third-party hardware/firmware/software. It is therefore necessary for the required main-feed panel to remain modular and interchangeable with the pre-existing ETC lighting consoles.

INQUIRIES

Prospective quoters must submit all questions regarding this RFQ in writing electronically to Derek Meyers at DMeyers@Kennedy-Center.org and Delandra Burnett at DBurnett@kennedy-center.org. Questions must be received no later than April 8, 2021 5:00 p.m. Eastern Standard Time. Any responses to questions posed will be made in the form of an amendment against the solicitation.

APPLICABLE ATTACHMENTS

· Attachment I – Applicable Provisions and Clauses

CONTRACT LINE ITEM STRUCTURE

Responsible quoters shall provide pricing shall provide pricing for the following contract line item numbers (CLINs):

**All proposed equipment must be new. Used/refurbished equipment will not be considered for award**

CLIN 0001: Quantity three (3) EA – The Contractor shall provide an ETC#4311A-1022-US ION XE 20 12K- Lighting Console – Includes standard ETC #4311A-1022 Accessories

CLIN 0002: Quantity eight (8) EA – The Contractor shall provide an ETCRSN-DMX4-O response MK2 4 Port Gateway, XLR Output

CLIN 0003: Quantity four (4) EA – The Contractor shall provide an ETCN3GA-RM- Gateway, Rack Mount Kit Martin #9045107780

CLIN 0004: Quantity forty (40) EA –Martin #9045107780 Martin ELP CL LED Lighting Fixture

DELIVERY

Delivery shall be completed no later than 10-days after award. Delivery shall be coordinated with the Center Technical Point of Contact.

Delivery shall be made to:

John F. Kennedy Center for the Performing Arts 2700 F Street NW Washington, D.C. 20566

Delivery terms shall be F.O.B. Destination.

PAYMENT TERMS

One lump sum payment will be authorized upon completion of delivery and the Government’s acceptance.

ADDENDUM TO FAR 52.212-1 – INSTRUCTIONS TO OFFERORS

1) For the purpose of evaluation of Technical Capability, offerors shall submit the following:

· Documentation and product literature, which clearly demonstrates that the items being quoted conform to the specifications identified herein.

· Documentation (e.g. certification) that clearly demonstrates that the offeror is authorized by the manufacturer to provide the required items and services.

2) For the purpose of evaluation of Price:

· A firm-fixed price, F.O.B. Destination price quotation for the line item identified herein.

3) This is a brand-name only small business set-aside open market RFQ for Electronic Theater Controls (ETC) equipment as specified herein. The Government intends to award a purchase order as a result of this solicitation that will include the terms and conditions that are set forth herein. In order to facilitate the award process, ALL quotations shall include a statement regarding the terms and conditions as follows:

a. “The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.”

OR

b. “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following…”

i. Note: Offerors shall clearly list exception(s) and the rationale for such exception(s)

4) Completed FAR Provisions:

a. 52.204-24 – Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

b. 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations – Representation

c. 52.212-3 – Offeror Representation and Certifications

d. 52.225-2 – Buy American Certificate

e. 52.225-18 – Place of Manufacture

EVALUATION CRITERIA AND BASIS FOR AWARD

The Government intends to award a firm-fixed price purchase order from this RFQ to the responsible offeror whose quotation, conforming to the solicitation, is the lowest price technically acceptable quotation.

Technically acceptable means that all required submissions have been summited and that the quoted items and services demonstrate compliance with the requirements of the Contract Line Item Structure.

DUE DATE FOR QUOTATIONS

All quotations must be submitted via e-mail to Derek Meyers – DMeyers@Kennedy-Center.org and Delandra Burnett at DBurnett@Kennedy-Center.org no later than Thursday April 8, 2021 5:00 p.m. Eastern Standard Time.