32-24-0053 W00P4600929 - PORFP.pdf

Template Instructions Purchase Order Request for Proposals (PORFP) Radio Communications 2018 Master Contract

Section 1 – General Information PORFP Number:

(ADPICS PO Number)

W00P4600929 eMMA BPM039801 PORFP Type:

(Select one category from drop down list)

-Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

Check the applicable FA or FA combination for this PORFP. Check all that apply:

FA I (Two-Way Radio Equipment) FA II (Communications Consoles & Associated Equipment) FA III Microwave Radio Equipment, Ancillary and Test

Equipment and Installation Supplies FA IV (Installation, Repair & Preventive Maintenance)

For detailed descriptions of each FA under the Radio Communications Master Contract 2018, see “Functional Areas:

Descriptions/Examples” under “quick links” on the Radio Communications Master Contract 2018 web site.

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list)

No

Use the Radio Communications Master Contract 2018 MBE Participation Worksheet (Under “MBE Participation” under “quick links” on the Radio Communications Master Contract 2018 web site) and enter the resulting “Recommended MBE Goal” from the worksheet as a percentage.

Minority Business Enterprise (MBE) Goal for FA IV Below (See “Radio Communications 2018 Master Contract MBE Participation

Worksheet”):

N/A

PORFP Issue Date:

(mm/dd/yyyy)

TBD PROPOSAL DUE

DATE/TIME:

TBD

Place of Performance: Maryland Dept of State Police Quartermaster Division 7745 Washington Blvd Jessup, MD 20794

Special Instructions:

BID SUBMISSION INSTRUCTIONS

This solicitation is designated & offered only for Master Contractors under Statewide Contract 060B7400088 (Radio Communications 2018 Master Contract) for the Manufacturer MOTOROLA using Functional area I https://doit.maryland.gov/contracts/Pages/RadioCommunications .aspx

Awarded vendor must be registered and in "Good Standing" with the State of Maryland.

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system emma.maryland.gov

Instructions on how to submit proposals electronically can be found at: https://procurement.maryland.gov/emma-qrgs/ Refer to Vendor QRG 4 – eMMA QRG Responding to Solicitations

(IFB)

Small Business Reserve (SBR) Procurement This is a Small Business Reserve Procurement for which award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by GOSBA Small Business Reserve Program are eligible for award of a contract.

Information on eligibility for the SBR program is available on the following website: https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

Information on the SBR Vendor Registration processes is available on the following website: https://gomdsmallbiz.maryland.gov/Pages/SBR- Registration.aspx

Questions Due (Closing) Date and Time:

TBD

Questions must be submitted in writing with the subject line, “Question for PORFP # W00P4600929”, and be submitted in writing via e-mail to the Procurement Officer no later than the date and time specified.

Instructions for Delivery Instructions for Delivery, See Section 2 & 3 for delivery address:

Receiving hours are M-F (excluding holidays) 08:00 AM – 03:00 PM. Loading dock & forklift equipped.

Security Requirements (if applicable):

Invoicing Instructions:

Contractor shall provide both FEIN and PO Number (from issued PO packet) on invoice. Contractor shall provide PO Number on ALL packing slips. Additional invoicing instructions will be provided with the issued purchase order packet.

Section 2 – Agency Point of Contact (POC) Information Agency / Division Name: MD DEPT OF STATE POLICE / Quartermaster Division Agency POC Name: Julia Barrett Agency POC

Phone Number:

410-205-9652

Agency POC Email Address:

Julia.barrett@maryland.gov Agency POC Fax:

410-799-0076

Agency POC Mailing Address:

MARYLAND STATE POLICE

Quartermaster Division

7745 Washington Blvd Jessup, MD 20794

Section 3 – Delivery Address / Work Site POC Information (if different from above) Agency On-site Contact Name:

Same as above

Agency On-site Phone Number:

Same as above

Agency On-site Email Address:

Same as above Agency On-site Fax:

Same as above

Agency On-site Address: Same as above

Section 4 – Scope of Work FA I – Two-Way Radio Equipment

(Provide itemized list of required equipment and model number/s. If type of equipment is unknown, describe required functionality):

List Required Two-Way Radio Equipment, and Model Number/s

Quantity

1. Motorola APX™ 8000 Police Vehicle Radios – Specs & Part Numbers (Build List) on attached Motorola Build Sheet Quote # 2304702

2. Freight & Delivery FOB Jessup, MD 20794 (if applicable)

1. 44

Due Date for Delivery:

(mm/dd/yyyy)

FA II – Communications Consoles and Associated Equipment (Provide itemized list of required consoles/equipment and model number/s. If type of consoles/equipment is unknown, describe required functionality):

List Required Communications Consoles and Associated Equipment, and Model Number/s

Quantity

FA III – Microwave Radio Equipment, Ancillary and Test Equipment and Installation Supplies

(Provide itemized list of required services and deliverables) List Required Installation, Repair & Preventative Maintenance Services

List deliverables

FA IV – Installation, Repair and Preventative Maintenance Services (Provide itemized list of required services and deliverables)

List Required Installation, Repair & Preventative Maintenance Services

Deliverables

Est. Work Start Date:

Est. Work End Date:

Minority Business Enterprise (MBE) Goal for FA IV (See “Radio Communications 2018 Master Contract MBE /SBR Participation Worksheet”):

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

1. Price

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP.

The agency POC will initiate and deliver a PO to the selected Master Contractor.