Request_for_Quote_-_31310019Q0019.pdf

31310019Q0019

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

RES-19-0012

1 9

ACQUISITION MANAGEMENT DIVISION

MAIL STOP TWFN-07B20M

WASHINGTON DC 20555-0001

US NRC - HQ

10/24/2019

NUCLEAR REGULATORY COMMISSION

NUCLEAR REGULATORY COMMISSION

WASHINGTON

DC 20555-0001

301 415-8164DOMONIQUE MALONE

06/21/2019 1300 ET

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

This is a Request for Quote for a conference room in a hotel located in Rockville or Bethesda, MD to hold 2 meetings. The meetings will be conducted by the U.S.

Nuclear Regulatory Commission and held October 21-24, 2019.

Please submit all firm-fixed-price quotations to Domonique.Malone@nrc.gov no later than the date and time listed in block 10 of the SF18.

The submission instructions and evaluation criteria are located in Sections L and M.

Questions shall be submitted to Domonique.Malone@nrc.gov.

Period of Performance: 10/21/2019 to 10/24/2019 Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 9

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

31310019Q0019

00001 Meeting space for 2019 International Seminar on Probabilistic Methods for Nuclear Applications

Delivery: 10/24/2019

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Request for Quote: 31310019Q0019

SECTION B - Supplies or Services/Prices

B.1 BRIEF PROJECT TITLE AND WORK DESCRIPTION

(a) The title of this procurement is: A hotel conference room for the Advanced Reactor Materials and Component Integrity Workshop (ARMCIW) to be held on October 21, 2019 and (2) the 2019 International Seminar on Probabilistic Methods for Nuclear applications (ISPMNA) to be held October 22-24, 2019.

(End of Clause)

B.2 CONSIDERATION AND OBLIGATION-FIRM-FIXED-PRICE

The total amount of the Firm-Fixed-Price portion of this contract is $TBD, and this amount is fully-funded.

(End of Clause)

SECTION C - Description/Specifications

C.1 Objective

The objective of this Request for Quote is to obtain a conference room, staging, and audio visual equipment at hotel in the City of Rockville or Bethesda, MD to hold (1) the Advanced Reactor Materials and Component Integrity Workshop (ARMCIW) held on October 21, 2019 and (2) the 2019 International Seminar on Probabilistic Methods for Nuclear applications (ISPMNA) held October 22, 23, and 24, 2019. Attendees to both meetings will include NRC staff as well as domestic and international members of industry, technical support organizations, and regulators.

C. 2 Scope of Work

The Contractor shall provide a conference room equipped with audio/video/telecommunications that meets the following requirements:

C.2.1. Conference Room

- One conference room to accommodate approximately 120 people in classroom-style seating, with tables, and to include space for a stage and audio/visual equipment. The Contractor shall provide a room layout drawing with tables/equipment to the COR 2 weeks prior to the date of events. The Contracting Officer’s Representative (COR) will provide written approval from for the seating arrangement and specific furniture and equipment to be used on the stage prior to the meeting dates.

- Facility signage directing attendees to the meeting location.

- Two microphones on an adjustable stand in each aisle.

- A podium for 1 speaker, including podium microphone.

- A raised stage with skirted rectangular table that will accommodate five (5) individuals comfortably, table microphones for each individual, sound support, and water pitchers and glasses for the 5 individuals.

- Audio/Video/Telecommunications requirements as described in section

C.3.2.

- Water and cups at the back of the room.

- The Contractor shall make the meeting space available to the NRC, from

7:00 a.m.-5:30 p.m. The meetings will be held all four days from 8:00 a.m.-5:00 p.m.

- The conference room shall be located in the city of Rockville or Bethesda

MD.

C.2.2 Audio/Video/Telecommunications

The NRC also requires the following audio/visual, and telecommunications support for the conference room:

- Clear and adjustable sound and technical support when requested by the

COR.

- One large rear-projection package

- Audio processing equipment that will adjust and attenuate audio levels throughout the room. Sound reinforcement throughout the room so that all microphone audio is clearly distinguished by the participants within the event location.

- Ten (10) large (> 40 inch) widescreen displays for e-posters.

- High quality A/V experience for the on-site participants. The support solution shall provide for specific scheduling and testing of the telecommunications and video-teleconferencing systems.

C.3. Optional Items

The Contractor shall provide the following when directed, in writing, by a Contracting Officer:

- Installation of a ramp for disabled access to the stage. The ramp shall meet American Disabilities Act (ADA) requirements.

SECTION D - Packaging and Marking

Not Applicable to this Request for Quote

SECTION E - Inspection and Acceptance

Not Applicable to this Request for Quote.

SECTION F - Deliveries or Performance

F.1 PERIOD OF PERFORMANCE

The period of performance for this contract will be October 21 - October 24, 2019.

(End of Clause)

F.2. PLACE OF PERFORMANCE

Work under this contract will be performed at the Contractor’s location.

SECTION G - Contract Administration Data

Not Applicable to this Request for Quote.

SECTION H - Special Contract Requirements

H.1 CONTRACTING OFFICER AUTHORITY. (OCT 1999)

(a) The contracting officer's authorized representative hereinafter referred to as the project officer for this contract is:

Name: TBD

Address:

Telephone Number:

(b) Performance of the work under this contract is subject to the technical direction of the NRC project officer. The term technical direction is defined to include the following:

(1) Technical direction to the contractor which shifts work emphasis between areas of work or tasks, authorizes travel which was unanticipated in the Schedule (i.e., travel not contemplated in the Statement of Work or changes to specific travel identified in the Statement of Work), fills in details, or otherwise serves to accomplish the contractual statement of work.

(2) Provide advice and guidance to the contractor in the preparation of drawings, specifications, or technical portions of the work description.

(3) Review and, where required by the contract, approve technical reports, drawings, specifications, and technical information to be delivered by the contractor to the Government under the contract.

(c) Technical direction must be within the general statement of work stated in the contract. The project officer does not have the authority to and may not issue any technical direction which:

(1) Constitutes an assignment of work outside the general scope of the contract.

(2) Constitutes a change as defined in the "Changes" clause of this contract.

(3) In any way causes an increase or decrease in the total estimated contract cost, the fixed fee, if any, or the time required for contract performance.

(4) Changes any of the expressed terms, conditions, or specifications of the contract.

(5) Terminates the contract, settles any claim or dispute arising under the contract, or issues any unilateral directive whatever.

(d) All technical directions must be issued in writing by the project officer or must be confirmed by the project officer in writing within ten (10) working days after verbal issuance. A copy of the written direction must be furnished to the contracting officer. A copy of NRC Form 445, Request for Approval of Official Foreign Travel, which has received final approval from the NRC must be furnished to the contracting officer.

(e) The contractor shall proceed promptly with the performance of technical directions duly issued by the project officer in the manner prescribed by this clause and within the project officer's authority under the provisions of this clause.

(f) If, in the opinion of the contractor, any instruction or direction issued by the project officer is within one of the categories defined in paragraph (c) of this section, the contractor may not proceed but shall notify the contracting officer in writing within five (5) working days after the receipt of any instruction or direction and shall request that contracting officer to modify the contract accordingly. Upon receiving the notification from the contractor, the contracting officer shall issue an appropriate contract modification or advise the contractor in writing that, in the contracting officer's opinion, the technical direction is within the scope of this article and does not constitute a change under the "Changes" clause.

(g) Any unauthorized commitment or direction issued by the project officer may result in an unnecessary delay in the contractor's performance and may even result in the contractor expending funds for unallowable costs under the contract.

(h) A failure of the parties to agree upon the nature of the instruction or direction or upon the contract action to be taken with respect to the instruction or direction is subject to 52.233-1 - Disputes.

(i) In addition to providing technical direction as defined in paragraph (b) of the section, the project officer shall:

(1) Monitor the contractor's technical progress, including surveillance and assessment of performance, and recommend to the contracting officer changes in requirements.

(2) Assist the contractor in the resolution of technical problems encountered during performance.

(3) Review all costs requested for reimbursement by the contractor and submit to the contracting officer recommendations for approval, disapproval, or suspension of payment for supplies and services required under this contract.

(End of Clause)

H.2 ANNUAL AND FINAL CONTRACTOR PERFORMANCE EVALUATIONS

Annual and final evaluations of contractor performance under this contract will be prepared in accordance with FAR Subpart 42.15, "Contractor Performance Information," normally at or near the time the contractor is notified of the NRC's intent to exercise the contract option. If the multi-year contract does not have option years, then an annual evaluation will be prepared []. Final evaluations of contractor performance will be prepared at the expiration of the contract during the contract closeout process.

The Contracting Officer will transmit the NRC Contracting Officer’s Representative’s (COR) annual and final contractor performance evaluations to the contractor's Project Manager, unless otherwise instructed by the contractor. The contractor will be permitted thirty days to review the document and submit comments, rebutting statements, or additional information.

Where a contractor concurs with, or takes no exception to an annual performance evaluation, the Contracting Officer will consider such evaluation final and releasable for source selection purposes. Disagreements between the parties regarding a performance evaluation will be referred to an individual one level above the Contracting Officer, whose decision will be final.

The Contracting Officer will send a copy of the completed evaluation report, marked "Source Selection Information”, to the contractor's Project Manager for their records as soon as practicable after it has been finalized. The completed evaluation report also will be used as a tool to improve communications between the NRC and the contractor and to improve contract performance.

The completed annual performance evaluation will be used to support future award decisions in accordance with FAR 42.1502 and 42.1503. During the period the information is being used to provide source selection information, the completed annual performance evaluation will be released to only two parties - the Federal government personnel performing the source selection evaluation and the contractor under evaluation if the contractor does not have a copy of the report already.

(End of Clause)

SECTION I - Contract Clauses

I.1 NRCG030 ELECTRONIC PAYMENT (SEP 2014)

The Debt Collection Improvement Act of 1996 requires that all payments except IRS tax refunds be made by Electronic Funds Transfer. Payment shall be made in accordance with FAR 52.232-33, entitled “Payment by Electronic Funds-Central Contractor Registration”. To receive payment, the contractor shall prepare invoices in accordance with NRC’s Billing Instructions. Claims shall be submitted on the payee’s letterhead, invoice, or on the Government’s Standard Form 1034, “Public Voucher for Purchases and Services Other than Personal,” and Standard Form 1035, “Public Voucher for Purchases Other than Personal –

(End of clause)

I.2 NRCG20 REGISTRATION IN FEDCONNECT® (JULY 2014)’

The NRC uses Compusearch Software Systems’ secure and auditable two-way web portal, FedConnect®, to communicate with vendors and contractors. FedConnect® provides bidirectional communication between the vendor/contractor and the NRC throughout pre-award, award, and post-award acquisition phases. Therefore, in order to do business with the NRC, vendors and contractors must register to use FedConnect® at https://www.fedconnect.net/FedConnect. The individual registering in FedConnect® must Assistance with FedConnect® is provided by Compusearch Software Systems, not the NRC. FedConnect® contact and assistance information is provided on the FedConnect® web site at https://www.fedconnect.net/FedConnect.

(End of clause)

I.3 CLAUSES INCORPORATED BY REFERENCE

The full text version of the clauses listed below can be found at http://farsite.hill.af.mil/.

52.212-4 -- Contract Terms and Conditions -- Commercial Items

52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items.

52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING. (AUG 2011)

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES. (JUN 2008)

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM. (OCT 2004)

52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN

SANCTIONED ACTIVITIES RELATING TO IRAN-REPRESENTATION AND

CERTIFICATIONS. (AUG 2018)

http://farsite.hill.af.mil/

SECTION K - Representations, Certifications, and Other Statements of Quoters

The NRC will use the Representations and Certifications from the System for Award.

Management located at https://www.sam.gov/portal/SAM/#1.

SECTION L - Submission Instructions

Quotations submitted in response to this request for quote shall include the following:

i. Conference Space and Technical Capability

The quoter shall provide a description of the conference room to include the approximate size of the meeting space in square feet, the room capacity, lighting, and media. In addition, the quoter shall describe their technical solution to meet the audio/visual/telecommunication services described in the statement of work. The quoter shall describe their ability to provide a ramp for disabled access to the stage that meets ADA requirements.

ii. Price

The quoter shall provide a firm-fixed-priced to provide the meeting room space and services described in the statement of work. The quote shall also provide a separate firm-fixed-price to provide a ramp that meets American Disabilities Act requirements (Optional Item).

SECTION M - Evaluation of Quotations

The technical and price factors when combined are of equal importance.

i. Non-Price Factor – Conference Space and Technical Capability

The Government will evaluate the extent to which the quoter demonstrates the ability to provide a conference space with the room requirements, specifications and technical capability described in the Statement of Work.

ii. Price Factor – Price

The Government will evaluate the quoter’s firm-fixed-price by totaling the firm-fixed-price for the quoted services and the firm-fixed-price of the optional item.

https://www.sam.gov/portal/SAM/#1