31310018R0002_Solicitation.pdf

31310018R0002

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 83

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

01/08/2018 X

NRCHQ

US NRC - HQ

ACQUISITION MANAGEMENT DIVISION

MAIL STOP TWFN-8E06M

WASHINGTON DC 20555-0001

jeffrey.mitchell@nrc.gov

1500 ET 02/17/2018

JEFFREY R. MITCHELL 301

Jeffrey.Mitchell@nrc.gov

415-5074

PAGE(S)

JEFFREY R. MITCHELL

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

SECTION A - Solicitation/Contract Form A.1 Standard Form 33

SECTION B - Supplies or Services/Prices B.1 BRIEF DESCRIPTION OF WORK ALTERNATE I Clauses

B.2 CONSIDERATION AND OBLIGATION—INDEFINITE-QUANTITY CONTRACT...5

B.3 SCHEDULE OF ESTIMATED COST

SECTION C - Description/Specifications

C.1 STATEMENT OF WORK

SECTION D - Packaging and Marking D.1 Clauses

D.2 BRANDING

SECTION E - Inspection and Acceptance E.1 Clauses

SECTION F - Deliveries or Performance F.1 Clauses

F.2 2052.211-70 PREPARATION OF TECHNICAL REPORTS (JAN 1993)

F.3 PERIOD OF PERFORMANCE ALTERNATE IV

F.4 PLACE OF DELIVERY-REPORTS

SECTION G - Contract Administration Data G.1 Clauses

G.2 2052.215-77 TRAVEL APPROVALS AND REIMBURSEMENT. (OCT 1999)

G.3 2052.216-71 INDIRECT COST RATES. (JAN 1993)

G.4 2052.216-72 TASK ORDER PROCEDURES. (OCT 1999)

G.5 2052.216-73 ACCELERATED TASK ORDER PROCEDURES. (JAN 1993)

G.6 REGISTRATION IN FEDCONNECT® (JULY 2014)

G.7 ELECTRONIC PAYMENT (SEP 2014)

SECTION H - Special Contract Requirements H.1 Clauses

H.2 2052.204-70 SECURITY. (OCT 1999)

H.3 2052.204-71 SITE ACCESS BADGE REQUIREMENTS. (JAN 1993)

H.4 2052.215-70 KEY PERSONNEL. (JAN 1993)

H.5 2052.215-71 CONTRACTING OFFICER REPRESENTATIVE (COR)

H.6 2052.242-70 RESOLVING DIFFERING PROFESSIONAL VIEWS. (OCT 1999) .33

H.7 2052.242-71 PROCEDURES FOR RESOLVING DIFFERING PROFESSIONAL

VIEWS. (OCT 1999)

H.8 AWARD NOTIFICATION AND COMMITMENT OF PUBLIC FUNDS

H.9 USE OF AUTOMATED CLEARING HOUSE (ACH) ELECTRONIC

PAYMENT/REMITTANCE ADDRESS

H.10 DRUG FREE WORKPLACE TESTING: UNESCORTED ACCESS TO

NUCLEAR FACILITIES, ACCESS TO CLASSIFIED INFORMATION OR

SAFEGUARDS INFORMATION, OR PERFORMING IN SPECIALLY SENSITIVE

POSITIONS (OCT 2014)

H.11 SECURITY REQUIREMENTS RELATING TO THE PRODUCTION OF

REPORTS OR THE PUBLICATION OF RESULTS UNDER CONTRACTS,

AGREEMENTS, AND GRANTS (JUL 2016)

H.12 NRC INFORMATION TECHNOLOGY SECURITY

H.13 SECURITY REQUIREMENTS FOR ACCESS TO CLASSIFIED MATTER OR

INFORMATION (SEP 2013)

H.14 ANNUAL AND FINAL CONTRACTOR PERFORMANCE EVALUATIONS

H.15 INFORMATION TECHNOLOGY (IT) SECURITY REQUIREMENTS – GENERAL

(JUL 2016)

H.16 ORDERING PROCEDURES FOR MULTIPLE-AWARD INDEFINITE-

DELIVERY/INDEFINITE-QUANTITY CONTRACTS (MAR 2014)

H.17 SECURITY REQUIREMENTS FOR UNESCORTED ACCESS TO NUCLEAR

POWER PLANTS (SEP 2013)

SECTION I - Contract Clauses

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE. (FEB 1998)

I.2 52.216-18 ORDERING………………………………………………………………….50

I.3 52.216-19 ORDERING LIMITATIONS……………...…………………………………51

I.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

I.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) .52

I.6 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM

REREPRESENTATION (APR 2012)

I.7 2052.209-72 CONTRACTOR ORGANIZATIONAL CONFLICTS OF INTEREST.

(JAN 1993)

I.8 2052.222-70 NONDISCRIMINATION BECAUSE OF AGE. (JAN 1993)

I.9 COMPLIANCE WITH SECTION 508 OF THE REHABILITATION ACT OF 1973,

AS AMENDED (SEP 2013)

SECTION J - List of Documents, Exhibits and Other Attachments J.1 List of Documents, Exhibits, and Other Attachments

SECTION K - Representations, Certifications, and Other Statements of Bidders K.1 Clauses

K.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS. (JUL

2013)

K.3 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING

DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL

LAW. (FEB 2016)

K.4 52.215-6 PLACE OF PERFORMANCE. (OCT 1997)

K.5 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS. (OCT 2014) ...63

K.6 52.222-25 AFFIRMATIVE ACTION COMPLIANCE. (APR 1984)

K.7 52.225-20 PROHIBITION ON CONDUCTING RESTRICTED BUSINESS

OPERATIONS IN SUDAN--CERTIFICATION. (AUG 2009)

K.8 2052.209-70 CURRENT/FORMER AGENCY EMPLOYEE INVOLVEMENT. (OCT

1999)

K.9 2052.209-71 CONTRACTOR ORGANIZATIONAL CONFLICTS OF INTEREST

(REPRESENTATION). (OCT 1999)

SECTION L - Instructions,Conditions, and Notices to Bidders

L.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE.

(FEB 1998)

L.2 52.216-1 TYPE OF CONTRACT. (APR 1984)

L.3 52.233-2 SERVICE OF PROTEST. (SEP 2006)

L.4 2052.215-72 TIMELY RECEIPT OF PROPOSALS. (OCT 1999)

L.5 2052.215-73 AWARD NOTIFICATION AND COMMITMENT OF PUBLIC FUNDS

(OCT 1999)

L.6 2052.215-74 DISPOSITION OF PROPOSALS. (JAN 1993)

L.7 2052.216-70 LEVEL OF EFFORT. (JAN 1993)

L.8 PROPOSAL PRESENTATION AND FORMAT (SEP 2012) ALTERNATE I (FOR

NEGOTIATED COST TYPE TASK ORDER CONTRACTS AND INDIVIDUAL COST-

REIMBURSEMENT TASK ORDERS) (SEP 2012)

L.9 GREEN PURCHASING (JUL 2016)

SECTION M - Evaluation Factors for Award M.1 Clauses

M.2 2052.215-79 CONTRACT AWARD AND EVALUATION OF PROPOSALS. (OCT

1999)

SECTION A - Solicitation/Contract Form

A.1 STANDARD FORM 33

SECTION B - Supplies or Services/Prices

B.1 BRIEF DESCRIPTION OF WORK ALTERNATE I

(a) The title of this project is: Technical Assistance to Support Design Engineering Inspection Services.

(b) Summary work description: The objective of this acquisition is to obtain contractor support for conducting inspections for the purpose of evaluating the design and operation of nuclear power reactor plants.

(c) Orders will be issued for work in accordance with FAR 52.216-18 – Ordering.

(End of Clause)

B.2 CONSIDERATION AND OBLIGATION—INDEFINITE-QUANTITY CONTRACT

(a) The estimated total quantity of this contract for the products/services under this contract is incorporated into resultant contract.

(b) The Contracting Officer will obligate funds on each task order issued.

(c) The minimum guarantee under this contract is $50,000.00 [Obligated under Task Order No. 1].

(d) The obligated amount for this contract at award shall result in fulfilment of the $50,000.00 guaranteed minimum obligation under this IDIQ contract.

(e) A total estimated cost and fee, if any, will be negotiated for each task order and will be incorporated as a ceiling in the resultant task order. The Contractor shall comply with the provisions of FAR 52.232-20 - Limitation of Cost for fully-funded task orders and FAR 52.232-22 - Limitation of Funds for incrementally-funded task orders, issued hereunder.

(End of Clause)

B.3 SCHEDULE OF ESTIMATED COST

CLIN NO. DESCRIPTION OF

SUPPLIES/SERVICES

ESTIMATED

COST

FIXED FEE TOTAL

ESTIMATED

COST PLUS

FIXED FEE

001 BASE PERIOD

DURATION: 24

MONTHS FROM DAY

OF AWARD

002 OPTION PERIOD 1

DURATION: 12

MONTHS FROM

EXPIRATION DATE

OF BASE PERIOD

003 OPTION PERIOD 2

DURATION: 12

MONTHS FROM

EXPIRATION DATE

OF OPTION PERIOD

004 OPTION PERIOD 3

DURATION: 12

MONTHS FROM

EXPIRATION DATE

OF OPTION PERIOD

Note: The schedule represents estimated cost for the performance under this Contract.

Each Task Order will establish an estimated cost and fixed fee.

SECTION C - Description/Specifications

C.1 STATEMENT OF WORK

NRC Issuing Office: Nuclear Regulatory Regulation (NRR) Fee Recoverable: All cost are fee recoverable Type of Competition: Competitive (100% small business set-aside) Type of Contract: Cost-Plus-Fixed-Fee

C.2 Title of Project

Technical Assistance to Support Design Engineering Inspection Services.

C.3 Background

The U.S. Nuclear Regulatory Commission (NRC) was created as an independent Agency by Congress in 1974 to enable the nation to safely use radioactive materials for beneficial civilian purposes while ensuring that people and the environment are protected. The NRC regulates commercial nuclear power plants and other uses of nuclear materials, such as in nuclear medicine, through licensing, inspection, and enforcement of its requirements. The NRC’s headquarters are in Rockville, Maryland, and the NRC has four regional offices located in: King of Prussia, PA; Atlanta, GA; Lisle, IL; and Arlington, TX.

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to support NRC Design Engineering Inspections as defined in this Statement of Work (SOW). The contractor shall perform to the standards in this contract.

In accordance with the baseline inspection portion of the Reactor Oversight Process (ROP), the NRC inspects the design and operation of nuclear power reactor plants.

These inspections sometimes require contractor technical support.

Design Bases Assurance (DBA) inspections are the primary inspection under this contract. They verify that design bases have been correctly implemented for the selected risk-significant components and that operating procedures and operator actions are consistent with design and licensing bases. This ensures that selected components are capable of performing their safety functions.

In addition to the DBA inspections, contract technical support may be required for other inspections of design and operations including (but not limited to): fire protection; plant modifications; supplemental inspections at plants which experience degraded performance; reactive inspections (such as augmented inspection teams and special Inspections); independent design verification programs; and integrated design inspections.

Since 1982, the NRC has had various design engineering inspection programs that required contractor assistance to supplement staff resources. These have included integrated design inspections (IDIs), safety system functional inspections (SSFIs), electrical distribution system functional inspections (EDSFIs), service water system operational performance inspections, safety systems design and performance capability (SSDPC), fire protection inspections, and CDBIs.

The NRC has found it beneficial to form inspection teams, which include technical assistance from contractors with current nuclear plant experience. These inspections usually start with design requirements, and follow the plant implementation through plant operations and maintenance practices.

Specific inspection requirements will be defined per task order under this contract, with authorized maximum levels of effort specified per task order. The schedule for the inspections will be provided by the COR. The contractor shall coordinate with the NRC in providing qualified contractor inspectors to support the NRC’s regional inspection teams.

C.4 Objective

The objective of this acquisition is to obtain contractor support for conducting inspections for the purpose of evaluating the design and operation of nuclear power reactor plants.

C.5 Scope of Work/Tasks

The contractor shall provide technical support to the NRC for inspections, which will be assigned by the NRC’s Contracting Officer (CO) through issuance of task orders.

Inspections shall be performed in accordance with applicable inspection procedures (IP), such as IP 71111.21M, "Design Bases Assurance Inspection (Team).” This is a publically available document that can be found at:

https://www.nrc.gov/docs/ML1634/ML16340B000.pdf. The NRC Regional Team Leader (RTL) or COR will issue guidance to the contractor inspectors during the inspection. The following is a summary of the scope of work:

For planning purposes, there will be about 20 DBA inspections conducted each year distributed among the four NRC Regions located in King of Prussia, PA;

Atlanta, GA; Lisle, IL; and Arlington, TX. Each DBA inspection requires one mechanical and one electrical contractor. Each DBA inspection requires 204 hours per individual contractor.

It is anticipated that there will be up to six DBA inspections conducted simultaneously during contract performance. Therefore, the contractor shall be required to maintain a pool of at least 12 qualified contractor inspectors available to support DBA inspections (two contractor inspectors each for six inspections), who shall work under the oversight of a RTL. The contractor inspectors shall be designated as key personnel.

Optional Inspections may cover unscheduled design engineering and operations inspections. Typically there will be a maximum of five optional inspections per year. The scope and schedule of these inspections will be defined in each separate task order. The task order for optional inspections will contain inspection elements similar to those stated in the tasks section below.

https://www.nrc.gov/docs/ML1634/ML16340B000.pdf

Task 1- Attend Post Award Conference and Meetings The contractor shall attend a post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5.

The CO, CORs, and other Government personnel, as appropriate, may request meetings (alternately conference calls) with the contractor to review the contractor's performance. These will occur only when necessary and determined by the COR. At these meetings the CO will apprise the contractor of how the government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced with contract performance. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

The contractor shall be required to meet annually with the COR and CO after the start of this contract. Additional meetings will be scheduled by the COR, as needed. The contractor may request meetings whenever an outstanding issues(s) exists and no mutual resolution is apparent.

Task 2- Perform DBA Inspection Element 1 – Contractor Inspector Prerequisites:

Requirement: Prior to the scheduled start date of the inspection, the contractor shall assign contractor inspectors (key personnel) to the inspection(s). The contractor shall ensure that the assigned key personnel have completed all site access requirements including all web-based training specified by the COR or by the licensee, including psychological assessments, drug testing, and specified continuing training requirements.

Exceptions must be approved by the COR.

Standard: Contractor inspectors shall meet all applicable site access requirements, including specified continuing training requirements.

Deliverable: The contractor shall send the COR a notification via email that confirms the contractor inspectors have met all applicable site access requirements.

Due: The contractor shall notify the COR via email prior to starting Task 3, if there are any problems with the contractor inspectors obtaining site access.

Task 3- Perform DBA Inspection Element 2 – Inspection Preparations:

Requirement: The contractor inspectors shall prepare for inspections for five business days, divided between the regional office and the inspectors’ home offices. The RTL will coordinate the location of the inspection preparations with the inspectors. Inspection preparation shall be performed in accordance with the applicable inspection procedure (IP) (e.g., IP 71111.21M). The contractor shall prepare an inspection plan which describes how the inspection will be conducted.

Standard: The inspection plan shall be prepared in accordance with IP 71111.21M.

Deliverable: The contractor shall submit the inspection plan to the RTL for approval.

Due: The contractor shall electronically submit the inspection plan to the RTL in a Microsoft Word document format no later than one business day prior to starting Task 4.

Task 4- Perform DBA Inspection Element 3 - Conduct Onsite Inspections:

Requirement: The contractor inspectors shall, under the direction of the RTL conduct site inspections in accordance with the applicable inspection procedures, as directed by the RTL and the task order issued describing the specific work. The contractor inspectors shall verbally report inspection progress to the RTL during daily team meetings.

Standard: All inspections shall be conducted in accordance with IPs referenced in the task order defining the inspection(s). All written notes documenting the contractor inspector’s results shall be accurate, legible, and contain no spelling or grammatical errors.

Deliverable: The contractor inspectors shall submit written notes in Microsoft Word, documenting inspection results. The contractor inspectors shall document any issues of concern, which shall include the following: 1) statements which describe the issue of concern; 2) NRC or industry requirement to which the licensee is not in compliance; and

3) safety significance of the noncompliance.

Due: The contractor inspectors shall provide the RTL written notes which describes all performance deficiencies identified within one business day of identifying the deficiencies.

Task 5- Provide DBA Inspection Element 4 - Home Office Review of the Inspection Results:

Requirement: The contractor inspectors shall conduct home office reviews using design basis documentation (drawings, calculations, etc.) and review the results of the inspection at the contractor inspector's home office, in accordance with the approved inspection plan. The contractor shall verbally report the inspection progress to the NRC

RTL.

Standard: Verbal progress on home office reviews shall be provided to the NRC RTL as defined in the time period below.

Deliverable: Verbal progress report to the RTL.

Due: The contractor inspectors shall submit the verbal or daily progress report to the RTL daily by close of business (i.e., 5 p.m. local time) of each home office review.

Contract inspectors, along with NRC inspectors, should have daily meetings during the home office review period.

Additional Guidance or Reference: Approved inspection plan developed under Element 2. Each inspection has more specific inspection plan which details which inspection element, i.e., calculation or other inspection sample the contract inspector shall review.

Task 6- Provide DBA Inspection Element 5 - Documentation of Inspection Results:

Requirement: The contractor inspectors shall provide written input to the NRC inspection report to the RTL in accordance with Inspection Manual Chapter (IMC) 0612, "Power Reactor Inspection Reports" as a Microsoft Word file. The manual is available on the following link: https://www.nrc.gov/docs/ML1305/ML13058A316.pdf Standard: The contractor inspectors shall provide inspection input as defined in the time period below. The Inspection Report input shall conform to the requirements provided in IMC 0612 "Power Reactor Inspection Reports” and the requirements of the contract.

Deliverable: The contractor inspectors shall submit the Inspection Report input in Microsoft Word format to the RTL.

Due: The contractor inspectors shall electronically submit the Inspection Report input to the RTL within seven calendar days after the inspection exit date. The RTL may extend this due date if additional reviews are needed.

Additional Guidance or Reference: After the inspection report input is submitted to the RTL, the contractor inspector shall not perform additional work on the inspection report unless directed by the RTL. The Inspection Report input shall be electronically transmitted directly from the contractor inspector to the RTL.

The contractor inspectors may be required to provide additional inspection input or reviews, which typically require 20-40 hours per instance. A provision for this additional scope will be stated in the task order describing the inspection(s).

Task orders may be issued by the NRC CO requesting discussions and support for NRC presentations such as answering questions at teleconferences, workshops, or other NRC meetings to describe findings from the DBA inspections over the life of the contract.

Task 7- Optional Inspections:

Task orders may be issued by the NRC CO to request contractor support for other inspections, or to support NRC training needs such as: (1) inspections of plant modifications; (2) supplemental inspections at plants which, experience degraded performance in accordance with the ROP Action Matrix available at the following link:

https://www.nrc.gov/reactors/operating/oversight/actionmatrix-summary.html; (3) reactive inspections such as Augmented Inspection Teams and Special Inspections; (4) Independent Design Verification Programs; (5) Integrated Design Inspections; and (6) Provide design inspection training to NRC inspectors as directed by the COR. As appropriate, the NRC may require support for inspections of design or operations not identified above.

For these inspections or to provide training to NRC inspectors, the contractor may need to pursue key personnel with specific engineering skills that are not available from key personnel previously defined in the contract. The specific engineering skills will be listed with each task order for the optional inspections.

Typically between a maximum of six of these inspections and one training request shall be required each year of contract performance. These inspections shall be conducted in https://www.nrc.gov/docs/ML1305/ML13058A316.pdf https://www.nrc.gov/reactors/operating/oversight/actionmatrix-summary.html accordance with the applicable inspection procedure referenced and/or provided with each task order. These inspections may contain the same elements as required above for the DBA inspections. Any differences will be described in the applicable task order issued to request the work.

C.5.1 Performance Standards/Evaluations

The services and deliverables provided under this contract will be evaluated to determine whether or not they meet the performance requirements and standards set forth in the contract. The COR will evaluate the contractor’s performance after each completed inspection using the Contractor Inspector Performance Assessment Form in Attachment 1. When a performance requirement is not met, the deficiency will be first brought to contractor inspector's attention by the RTL. Significant or repetitive deficiencies will be brought to the attention of the contractor for resolution by the NRC CO. The contractor shall be allowed to respond to the deficiency and the NRC will evaluate the response.

C.6 Estimated Labor Categories, Key Personnel and Levels of Effort

Labor Categories, Requirements and Key Personnel. Personnel working under this contact shall meet the minimum requirements for experience and education, as follows:

Labor Category

Position Minimum Requirements Minimum Number of Personnel Required

Key Personnel* (Yes or No)

Contract Project Manager

Two years of contract administration experience such as scheduling inspections and ensuring training requirements are met by inspectors

One No

Mechanical Systems

1. Bachelor’s degree in Mechanical Engineering

AND

2. Minimum of 5 years of work experience at either architect engineering firms or suppliers of nuclear supply systems or at commercial nuclear plants in the performance of or review of calculations in the area of mechanical design, heat transfer analysis or fluid flow calculations.

3. Other technical degrees (e.g., Physics or other engineering or technical degrees), other than Bachelor’s degree in Mechanical Engineering are acceptable as long as persons filling

Five Yes this position have at least five years of work experience at either architect engineering firms or suppliers of nuclear supply systems or at commercial nuclear plants in the performance of or review of calculations in the area of mechanical design, heat transfer analysis or fluid flow calculations.

Education and Skillsets that are not Required, but Desired:

Demonstrated understanding of NRC's Reactor Oversight Process (ROP) and regulatory requirements for nuclear power reactor plant design (i.e., Title 10 CFR Part 50 Appendix A) and operation through having performed baseline design inspections in the last five years.

Electrical Power Systems

1. Bachelor’s degree in Electrical Engineering

AND

2. Minimum of 5 years of work experience at either architect engineering firms or suppliers of nuclear supply systems or at commercial nuclear plants in the performance of or review of calculations in the area of electrical design, AC and DC bus load calculations, or other commonly performed electrical calculations performed for commercial nuclear reactor safety systems.

3. Other technical degrees (e.g., Physics or other engineering or technical degrees), other than Bachelor’s degree in Electrical Engineering are acceptable as long as persons filling this position have at least five years of work experience at either architect engineering firms or suppliers of nuclear supply systems or at commercial nuclear plants in the performance of or review of calculations in the area of electrical design, AC and DC bus load calculations or other commonly performed electrical

Five Yes calculations performed for commercial nuclear reactor safety systems.

Education and Skillsets that are not Required, but Desired:

Demonstrated understanding of NRC's Reactor Oversight Process (ROP) and regulatory requirements for nuclear power reactor plant design (i.e., Title 10 CFR Part 50 Appendix A) and operation through having performed baseline design inspections in the last five years.

*See NRCAR 2052.215-70, “Key Personnel”

General – Contractor Personnel:

The contractor shall provide a Project Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the Project Manager is absent shall be designated in writing to the CO.

The Project Manager and alternate Project Manager shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Project Manager and alternate shall be available by phone from 8:00 AM to 4:00 PM daily except Federal holidays or when the Government facility is closed for administrative reasons.

The contractor shall not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. Contractor personnel attending meetings, answering phones, and working in other situations where their status is not obvious are required to identify themselves as such to avoid creating the impression that they are Government officials.

The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest.

Work Hours for each DBA Inspector:

The typical schedule of activities for a single DBA inspection per each DBA contractor inspector is provided below. During the task, the RTL may revise the schedule of activities below for the contractor inspectors. This is acceptable, provided the overall scope of the task or period of performance of the task is not changed.

Week Description Hours Days 1 Inspection preparation at region or site 44 5 2 Inspection at plant site 50 5 3 Contractor assigned specialist home office review of findings 40 5

4 Inspection at plant site 50 5 5 Documentation of inspection results 20 5

Total 204 25 days NOTE – DBA inspections at the site and travel days typically require ten-hour work days. DBA inspections require two contractor inspectors (one mechanical and one electrical inspector).

Level-of-Effort (in hours) Base Year 1

Base Year 2

Option 2 Option 3 Option 4

Labor Category

Estimated Hours

Estimated Hours

Estimated Hours

Estimated Hours

Estimated Hours

Total Est.

Hours

Project Manager

1,000 1,000 1,000 1,000 1,000 5,000

Contractor Inspectors

(2) 8,160 8,160 8,160 8,160 8,160 40,800

C.7 Certification and License Requirements

Not Applicable

C.8 Reporting Requirements

All reports shall be emailed to the RTL, where referenced under C.4 Scope of Work. The following reports below shall be emailed to the COR and CO:

C.8.1 Financial Status Report

The contractor shall electronically provide a copy of the financial status report to the NRC CO and COR by the 15th of each month, in Adobe PDF format. The financial status report shall include the task order period of performance and the period covered by the report.

The financial status section shall also include (by task) the total contract award amount and funds obligated to date; total costs incurred in the reporting period, broken down by direct and indirect costs; and total cumulative costs incurred to date. The financial status shall also contain the balance of obligations remaining at the end of the period and balance of funds required to complete the contract/work order. Additionally, the report shall address the status of the contractor spending plan for each task order, showing the percentage of project completion and any significant changes in projected expenditures or percentage of completion.

C.8.2 License Fee Recovery Cost Status Report

The work for all tasks is license fee recoverable. The contractor shall electronically provide a copy of the License Fee Recovery Cost Status Report to the NRC CO and COR by the 15th of each month, in Adobe PDF format.

The contractor shall provide the total amount of costs incurred during the reporting period and cumulative to date for each work and each work order by facility, pursuant to the provisions on fees of 10 CFR Parts 170 and 171. The License Fee Recovery Status Report must be in the format provided below. There should be only one License Fee Recovery Cost Status (LFRCS) table per contract each month. Each facility in the table should be identified by unit number (e.g., Beaver Valley 2); the facilities should be sorted by docket number; and costs should be reported as whole numbers rounded to the nearest dollar. For work that involves more than one unit at the same site, each unit should be listed separately, and the costs should be split appropriately between the units. The total of the period costs reported in the LFRCS table should equal the total of the period costs reported in the financial status report. In the event the totals of the costs reported in these two tables are not equal, the contractor shall explain the variance in a footnote to the LFRCS table.

The following is a sample report required for license fee recovery costs:

LICENSE FEE RECOVERY COST STATUS

Contract No:

Job Code:

Job Title:

Period:

CostsTask Order

Facility Name and Unit

Docket Number

Identificatio n (Inspection) Number

Period Cumulative

C.9 List of Deliverables

See section C.5 Scope of Work/Tasks and C.8 Reporting Requirements.

C.10 Required Materials/Facilities

Not Applicable

C.11 Release of Publications

Any documents generated by the contractor under this contract shall not be released for publication or dissemination without CO and COR prior written approval.

Any reports generated by the contractor under this contract shall not be released for publication or dissemination without CO written approval.

All information and data related to this project that the contractor gathers or obtains shall be both protected from unauthorized release and considered the property of the Government. The contracting officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. Press releases, marketing material, or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the contracting officer. (See NRCAR §2052.235-70, “Publication of research results”).

C.12 Place of Performance

The place of performance will vary based on the location of the inspection and may include: the assigned nuclear power reactor plant; the contractor inspector’s home office;

the contractor facility; NRC Headquarters; or NRC Regional Offices. The actual performance locations will be designated in the issued task orders.

The specific task orders will identify which site and Government facilities will need to be accessed. Access to these facilities will be coordinated through the RTL. The NRC will process requests for NRC access badges as needed to support the inspection activities.

C.13 Recognized Holidays

The contractor may be required to travel on federal holidays or weekends to support inspection schedules. This will be determined by the RTL and coordinated with the contractor inspectors.

In the event of facility closures or emergency situations, contractor inspectors should attempt to leave a message and contact information on the RTL’s regional office voicemail and email, requesting further instructions. If the RTL is not available, the contractor inspectors should contact the COR(s) for further instruction. The COR/RTL may grant permission for performing work at home offices during government emergency closures.

Recognized Federal Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

C.14 Hours of Operation

The contractor is responsible for conducting normal business, as determined by the RTL, Monday thru Friday except Federal holidays or when the COR/RTL has verified Government closures due to local or national emergencies, administrative closings, or similar Government directed facility closings (note: travel on weekends or holidays may be required to support specific inspection dates). If access to a government facility is required, the contractor shall not be reimbursed when the government facility is closed for the above reasons unless key personnel are performing work at their home offices.

The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

C.15 Contractor Travel

The contractor will be authorized travel expenses consistent with the Federal Travel Regulation (FTR) and the limitation of funds specified in the travel line item of this contract. All travel requires prior written Government approval from the CO, unless otherwise delegated to the COR.

Task Order SOWs will specify the required travel to power reactor plant sites and NRC regional offices. NRC anticipates approximately 20 DBA inspections will be conducted each year distributed among the four NRC Regions. The following travel is anticipated:

(a) For a typical DBA inspection, one 5-day trip to the regional office to prepare for inspection and review background information is required (Element 2).

(b) For a typical DBA inspection, two 5-day trips for onsite inspection are required.

The contractor shall coordinate all travel arrangements in advance with the NRC RTL.

Travel time outside of normal business hours may be required to ensure timely arrival at the site, as scheduled by the NRC RTL. The contractor’s assigned personnel are expected to travel in the manner most cost beneficial to the government.

If the NRC has provided the contractor advanced notification of travel, a minimum of two weeks advanced purchase for travel is expected, in order to maximize cost savings to the government.

C.16 Data Rights

The NRC shall have unlimited rights to and ownership of all deliverables provided under this contract, including reports, recommendations, briefings, work plans and all other deliverables. All documents and materials, to include the source codes of any software, produced under this contract are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without prior written authorization from the CO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

C.17 Section 508 – Electronic and Information Technology Standards

Not Applicable

C.18 Applicable Publications (Current Editions)

The contractor shall comply with the following applicable inspection procedure:

IP 71111.21M, Design Bases Assurance Inspection – Team IMC 0612, Power Reactors Inspection Reports

C.19 Other

Security and Training Requirements Contractor inspectors are required to meet unescorted access requirements for nuclear power plants. This includes meeting physical requirements, criminal background checks, drug testing, psychological assessments, and basic site access training requirements. The contractor should assume 22 hours per person per year for initial training and assessments, and 10 hours per person per year thereafter to meet these requirements.

The COR will specify annual continuing training requirements, which are normally provided as web-based courses. The contractor should assume 10 hours (home office) per person per year for continuing training. Contractor access to the web-based training will require access to a computer running a current Microsoft operating system and the Microsoft Explorer web browser.

Contractor inspectors performing work under this contract must qualify for an IT-2 security clearance at time of the proposal submission, and must maintain the level of security required for the life of the contract. The contractor submits clearance forms as designated in MD 12.3 available at: http://www.nrc.gov/reading-rm/doc-collections/management-directives/volumes/vol-12.html to the COR.

The contractor staff will not be required to access classified information in connection with this contract/task order performance.

The contractor is responsible for ensuring that all of its employees, including any subcontractor employees and any subsequent new employees, who are assigned to perform the work at NRC locations, are approved by the NRC for building access.

Contractor personnel performing work under this contract or task order shall satisfy all requirements for appropriate security eligibility as specified in the contract in dealing with access to sensitive electronic information and information systems belonging to or being used on behalf of the NRC.

All costs associated with obtaining clearances for contractor-provided personnel shall be the responsibility of the contractor. Further, the contractor shall be responsible for the actions of all individuals provided to work under this contract. If damages arise from work performed by contractor-provided personnel under the auspices of this contract, the contractor shall be responsible for all resources necessary to remedy the incident.

In response to HSPD-12 (available at http://www.dhs.gov/homeland-security-presidential-directive-12), the Department of Homeland Security has initiated a program for improving the identification and authentication of Federal contractors for access to Federal facilities and electronic and information technology (EIT) systems. Federal contractor employees with access to Federal facilities and information systems are required to comply with standards developed for the Personal Identity Verification (PIV) of Federal Employees and Contractors in order to satisfy the requirements of HSPD-

12. These standards require the creation of biometric data cards and systems to identify contractor employees. Biometric data includes personal identification information such as fingerprints and facial images and allows this personal information to be electronically https://www.nrc.gov/docs/ML1634/ML16340B000.pdf https://www.nrc.gov/docs/ML1305/ML13058A316.pdf http://www.nrc.gov/reading-rm/doc-collections/management-directives/volumes/vol-12.html http://www.nrc.gov/reading-rm/doc-collections/management-directives/volumes/vol-12.html http://www.dhs.gov/homeland-security-presidential-directive-12 http://www.dhs.gov/homeland-security-presidential-directive-12 stored, maintained, and accessed by the Government. All data required by the PIV system will be provided by contractors before access to Federal facilities and information systems are granted. All contractors shall comply with HSPD-12 requirements as they are implemented or changed.

It is understood that requests for inspection support with limited advance notice may not provide sufficient time to obtain security reviews. Allowable exceptions and compensatory actions will be stated in the task order requesting the inspection support.

The contractor shall be responsible for safeguarding all Government property and information. At the close of each work period, Government facilities, equipment, and materials shall be secured.

Phase In/Phase Out Period:

It is expected that a new contractor will require 3-4 months to transition into the new contract. Security Clearances, scheduling, and training requirements will be completed during this transition period.

ATTACHMENT 1- CONTRACTOR INSPECTOR PERFORMANCE ASSESSMENT

FORM

Contractor’s Name/Discipline:

Plant Name:

Inspection Dates:

Team Leader:

9- 10 = Outstanding 7-8 = Exceptional 5-6 = Fully Satisfactory 3-4 = Marginally Satisfactory 1-2 = Unsatisfactory

Provide number ratings for the below attributes. Provide comments, especially where the contractor is less than Fully Satisfactory:

INSPECTION PLANNING AND PREPARATION

1) Prioritizes issues by risk significance and margin

2) Develops appropriate inspection plan for assigned area

3) Identifies required information and documents needed for review

4) Develops relevant questions for licensee based on review of documents

5) Follows team leader direction regarding inspection plan requirements

INSPECTION ACTIVITIES

1) Evaluates assigned areas based on expertise and applicable criteria

2) Identifies risk significant areas, as appropriate

3) Alters inspection activities when appropriate, such as in accordance with team leader direction

4) Makes effective use of time, and is responsive to team leader direction regarding issues not to be worked upon

5) Exhibits professionalism during interactions with licensee and other team members

6) Communicates findings during team meetings (no surprises at exit meetings) and characterizes their safety significance using Significance Determination Process, when appropriate

7) Presents findings in a concise and professional manner to team members/licensee

8) Performs in-depth review as required to identify and develop inspection findings, or to determine there are no findings

INSPECTION DOCUMENTATION

1) Follows team leader direction/sample report, as required to comply with IMC

0612, Inspection Reports

2) Quality and timeliness of report input

3) Provides report input in electronic format acceptable to team leader

OVERALL COMMENTS

SECTION D - Packaging and Marking

D.1 Clauses

D.2 BRANDING

The Contractor is required to use the statement below in any publications, presentations, articles, products, or materials funded under this contract/order, to the extent practical, in order to provide NRC with recognition for its involvement in and contribution to the project. If the work performed is funded entirely with NRC funds, then the contractor must acknowledge that information in its documentation/presentation.

Work Supported by the U.S. Nuclear Regulatory Commission (NRC), Office of Nuclear Regulatory Regulation, under Contract/order number [Incorporated into resultant contract].

(End of Clause)

SECTION E - Inspection and Acceptance

E.1 Clauses

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract.

See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter1)

52.246-5 INSPECTION OF SERVICES--COST-REIMBURSEMENT

(APR 1984)

SECTION F - Deliveries or Performance

F.1 Clauses

F.2 2052.211-70 PREPARATION OF TECHNICAL REPORTS (JAN 1993)

All technical reports required by Section C and all Technical Progress Reports required by Section F are to be prepared in accordance with the attached Management Directive 3.7, "NUREG-Series Publications." Management Directive 3.7 is not applicable to any Contractor Spending Plan (CSP) and any Financial Status Report that may be included in this contract. (See List of Attachments).

F.3 PERIOD OF PERFORMANCE ALTERNATE IV

The ordering period for this contract shall commence on Day of Award [Estimated April 2018] and will expire on Two Years thereafter [Estimated March 2020]. Any orders issued during this period shall be completed within the time specified in the order, unless otherwise specified herein. (See 52.216-18 - Ordering.) The term of this contract may be extended at the option of the Government for an additional three 1-year optional periods.

Base Period: Incorporated into resultant contract.

Option Period(s): Incorporated into resultant contract.

(End of Clause)

F.4 PLACE OF DELIVERY-REPORTS

The items to be furnished hereunder shall be delivered, with all charges paid by the Contractor, to:

a. Name: Incorporated into resultant contract. (1 hard copy)

b. Contracting Officer’s Representative (COR)

c. U.S. Nuclear Regulatory Commission

d. Address:

e. Electronic copies to:

f. (List names and email addresses)

SECTION G - Contract Administration Data

G.1 Clauses

G.2 2052.215-77 TRAVEL APPROVALS AND REIMBURSEMENT. (OCT 1999)

(a) All foreign travel must be approved in advance by the NRC on NRC Form 445, Request for Approval of Official Foreign Travel, and must be in compliance with FAR 52.247-63 Preference for U.S. Flag Air Carriers. The contractor shall submit NRC Form 445 to the NRC no later than 30 days before beginning travel.

(b) The contractor must receive written approval from the NRC Project Officer before taking travel that was unanticipated in the Schedule (i.e., travel not contemplated in the Statement of Work, or changes to specific travel identified in the Statement of Work).

(c) The contractor will be reimbursed only for travel costs incurred that are directly related to this contract and are allowable subject to the limitations prescribed in FAR 31.205-46.

(d) It is the responsibility of the contractor to notify the contracting officer in accordance with the Limitations of Cost clause of this contract when, at any time, the contractor learns that travel expenses will cause the contractor to exceed the estimated costs specified in the Schedule.

(e) Reasonable travel costs for research and related activities performed at State and nonprofit institutions, in accordance with Section 12 of Pub. L. 100-679, must be charged in accordance with the contractor's institutional policy to the degree that the limitations of Office of Management and Budget (OMB) guidance are not exceeded.