SNOW PLOWING SERVICES

CITY OF CAMBRIDGE

SNOW PLOWING SERVICES

The City of Cambridge is seeking independent contractors to provide snow plowing services for the City as follows:

CONTRACT PERIOD: NOVEMBER 1, 2026 THROUGH MAY 1, 2027

DESCRIPTION: Contractors will provide individuals, trucks and equipment necessary to perform snow plowing services. Equipment is to include trucks for snow plowing complete with plows and necessary drivers, dump trucks complete with tailgates and such additional side boards to provide a minimum body height of 3'6" and complete with necessary drivers, complete with blades and/or buckets for snow plowing.

INFORMATION REQUIRED: Contractors must submit the information application provided by the city and a copy of current vehicle registration for all vehicles and current license for all drivers that will be used for this service, W-9, Cori Compliance Form, Anti-Collusion/Tax Compliance Form, Written Information Security Policy, Insurance and Worker’s Compensation Insurance or Affidavit.

LIVING WAGE REQUIREMENTS: The City of Cambridge has Living Wage Requirement that established minimum hourly rates for all personnel that work inside the city limits. The City of Cambridge living wage as of March 1, 2026 is $20.32 per hour. The living wage requirements are attached.

INSURANCE: Each Contractor must provide evidence of automobile liability insurance covering all automobiles and registered vehicles. Commercial liability insurance “mobile equipment” and for injury due to an accident caused by snow plowers’ work (bobcats, backhoes, front end loaders, etc.) and worker’s compensation (if applicable-if not applicable contractor must sign affidavit provided by the city).

A contract with the City for these services does not guarantee that the services will be utilized. Contractors will be called depending on the needs of the City.

Applications shall be submitted to the portal via: https://procurement.opengov.com/portal/cambridgema

Incomplete Applications will not be accepted.

*Special attention is called to the addition of section “h” in the specifications. *

Elizabeth Unger

PURCHASING AGENT

https://procurement.opengov.com/portal/cambridgema

SNOW PLOWING SERVICES FILE NO. COC-CEX-FY27-31260 - Monday October 19, 2026 b 5 00

City of Cambridge

Purchasing Department

The City of Cambridge is seeking independent contractors to provide snow plowing services on an as-needed basis as follows:

CONTRACT PERIOD: NOVEMBER 1, 2026 THROUGH MAY 01, 2027

DESCRIPTION: Contractors will provide individuals, trucks and equipment necessary to perform snow plowing services. Equipment will include trucks for snow plowing complete with plows and necessary drivers, dump trucks complete with tailgates and such additional side boards to provide a minimum body height of 3'6" and complete with necessary drivers, complete with blades and/or buckets for snow plowing.

CONTRACT PRICES: Prices are set by the City as follows and shall remain fixed for the duration of the contract. Please note that the City does not pay overtime rates.

CONTRACT AMOUNT: A contract with the City for these services does not guarantee that the services will be utilized. Contractors will be called depending on the needs of the City.

CONTRACT PRICES:

1) 2-Axle Truck, 20,000 to 30,000 lb GVW, w/10’ Plow $155.00

2) 2 or 3 Axle Truck, Min 31,000 lb GVW w/10' Plow $175.00

3) 2 Axle Truck, 20,000 - 30,000 lb GVW, w/10' Plow & Salt Spreader; 6 Yd Body Minimum (Only if Requested) $276.00

4) 2 or 3 Axle Truck, Min 31,000 lb GVW, w/10' Plow & Salt Spreader; 10 Yd Body Minimum (Only if Requested) $340.00

5) Semi-tractor w/ 10’ Plow and ballast $186.00

6) 4 Wheel Drive Pick-up, Min 9,200 lb GVW w/8’ Plow min. $138.00

7) 2 Axle Dual Rear Wheel (Size comparable to Ford F450 or Equal) w/9' Plow Min

$155.00

8) 2 Axle Dual Rear Wheel (Size comparable to Ford F450 or Equal) w/9' Plow & Salt Spreader; 2 Yd Body Minimum (Only if Requested)

$239.00

9) Bobcat or SCAT Truck (Must Include Blade, Bucket, Brush and Snow Blower) $175.00

10) Small Front-end loaders (size comparable to a John Deere 244J or CAT 906) $202.00

11) Rubber Tire 4-Wheel Drive Backhoe w/9’ Plow Minimum (Size comparable to Case 580, John Deere 310, Cat 420 or equal)

$218.00

12) Front-End Loader, Minimum 3 cy Bucket w/9’ Plow Minimum (1 1/2 cy when requested) $250.00

13) Large Front-End Loader, Minimum 4 cy Bucket $250.00

14) Additional payment for trucks with City approved bike guards $4.00

SPECIFICATIONS: The work to be performed under these contracts shall be in accordance with the following specifications and conditions:

a. All trucks used by the Contractor for plowing snow must have a manufacturer's rating of three (3) tons or more.

b. It is specifically understood that all equipment shall be in A-1 condition capable of performing work without unforeseen breakdown.

c. The City reserves the right to reject any equipment older than model year 2010

d. Should a breakdown occur to equipment owned by the Contractor, credit shall be allowed only up to conclusion of the half hour in which breakdown occurred.

e. All contractors shall be responsible for filling their vehicles or equipment with diesel fuel, gasoline or motor oil. The City will not provide fuel.

f. It is understood that all snow plowing contractors shall report with fully equipped vehicles, including and plows, ballast and fuel.

Ballast materials will NOT be supplied by the City. Salt and de-icing material will be supplied by the City of Cambridge for salters hired by the City for that purpose only.

g. Plowing time will be computed and credited in the following manner:

Plowing time will commence when hired truck has checked in with the Public Works Operations Supervisor or his/her authorized assistant.

The Contractor shall report to the Public Works Yard at 50 Mooney Street, or designated starting location, within one hour after being notified to report or at a time determined by the City and at which time each operator will check in/sign-in with the City supervisor.

All sub-contractors are responsible to know the contractor they are working for and shall check in under the contractor’s name.

If the Contractor responds within the one hour time frame or at specified time, a one-hour hook-up fee at the unit rate of the equipment ordered shall apply.

NOTE: Upon check-out the contractor must notify the Public Works Operations Supervisor or his/her authorized assistant prior to terminating plowing services. The Public Works Operational Supervisor reserves the right to end plowing services at any point during the storm and will notify contractors of ending time.

h. Each contractor will be required to download a smart phone app that will allow the city to keep track of time. If a contractor does not have a smart phone they will not be allowed to work. Contractor will receive the app prior to the first snowstorm with instructions on how to download and register. The app will be the responsibility of the contractor for the remainder of the season and logins should not change every storm. The unit shall be turned on once the contractor is at the designated check in point for each storm and has checked in with a DPW representative.

This app must be on at all times during the snow operation and can run in the background of the smart phone. Failure to keep the cell phone charged/on may result in the immediate dismissal of the contractor. The contractor is required to provide a means to charge the device in the vehicle.

i. Manufacturer's ratings on all equipment used must be certified by the company from which such equipment was purchased.

j. The Contractor's equipment must be covered by the types of insurance specified herein for the protection of the City of Cambridge while performing services for said City.

k. Contractor shall assure compliance of its equipment and drivers with all federal, state and local regulations, including but not limited to the Registry of Motor Vehicles and the U.S. Department of Transportation.

l. It is understood that during snow plowing it shall be the responsibility of the Contractor to direct its operators to check both in and out with the Public Works Supervisor.

m. The City reserves the right to terminate the Contractor’s services if the driver or operator cannot be located or does not respond when contacted during a storm.

n. All vehicles must be equipped with cell phones at no additional cost to the City. Phone numbers must be reported to the Snow

Operations Supervisor.

o. The Contractor must provide a fully qualified, licensed and responsible driver for each vehicle. The contractor must provide the name of each driver/operator to the Public Works Supervisor overseeing the route and all licenses must be made available for inspection any time during a snow plowing operation assignment.

p. All Contractors must provide the state vehicle registration showing equipment type, gross vehicle weight and license plate number for vehicles and heavy equipment.

q. For streets, contracted plowing operations shall be performed as close to bare pavement as possible and all streets shall be widened to maximum width. All intersections shall be cleaned to their full widths. Care will be made not to pile snow on sidewalk corners, but pushed beyond the radii and equally distributed along the curb line.

r. No payment will be made until approved contracts are on file with the DPW and Comptroller of Accounts.

s. Contractor must have a valid contract signed and returned to the City to plow; no exceptions will be made.

INVOICES: The Department of Public Works will send contractors a draft invoice within ten days of storm. The contractor will review, sign and return the invoice to the Department of Public Works. All discrepancies contained in the invoice shall be brought to the attention of the Department of Public Works Contractor Supervisor immediately. Once discrepancies are resolved a new invoice will be sent to the contractor for signature. Contractors must provide a valid email address to the Department of Public Works in order to receive invoices.

INFORMATION REQUIRED: Contractors must submit the information application provided by the city and a copy of current vehicle registration for all vehicles and current license for all drivers that will be used for this service, W-9 Form, Cori Compliance Form, Anti-Collusion/Tax Compliance Form, Insurance and Worker’s Compensation Insurance or Affidavit.

LIVING WAGE: The City of Cambridge has Living Wage requirement that establishes minimum hourly rates for all personnel who work inside the City limits. The City of Cambridge's Living Wage as of March 1, 2026 is $20.32 per hour. The Living Wage requirements are attached.

INSURANCE: Each contractor must provide evidence of insurance covering commercial liability, automotive (for all owned, non-owned, leased and hired vehicles) and worker's compensation (if applicable-if not applicable contractor must sign affidavit provided by the City).

PURCHASING AGENT

SNOW PLOWING SERVICES FILE NO10628

SNOW PLOWING INFORMATION FORM (4 PAGES)

VENDOR NAME:

Qualifying Questions

1. Does the contractor and all employees have access to a smart phone that is capable of downloading an App.

Yes No

THIS FORM MUST BE SUBMITTED WITH ORIGINAL CERTIFICATES OF INSURANCE EVIDENCING THE EXISTENCE OF THE POLICIES SET FORH IN THE SPECIFICATIONS

FOR EACH ITEM, CHECK OFF WHETHER YOU WILL PROVIDE SNOW PLOWING, SNOW CLEARING OR BOTH SERVICES.

FOR EACH ITEM COMPLETE WITH SNOWPLOWS, CHAINS, BALLASTS AND NECESSARY DRIVERS; DUMP TRUCKS COMPLETE WITH 6-YARD MATERIAL SPREADERS AND

NECESSARY OPERATORS:

USE ADDITIONAL PAGES IF NECESSARY

EQUIPMENT

HOURLY

RATE

TRUCK MFR MODEL NO. VEHICLE REG. # G.V.W. RATING AS

FILED WITH RMV

1) 2-Axle Truck, 20,000 to 30,000 lb GVW, w/10’ Plow $155

2) 2 or 3 Axle Truck, Min 31,000 lb GVW w/10' Plow $175

3) 2 Axle Truck, 20,000 - 30,000 lb GVW, w/10' Plow & Salt Spreader; 6 Yd Body Minimum (Only if Requested)

$276

4) 2 or 3 Axle Truck, Min 31,000 lb GVW, w/10' Plow & Salt Spreader; 10 Yd Body Minimum (Only if Requested)

$340

FILE NO. 10628

5)

Semi-tractor w/ 10’ Plow and ballast $186

6) 4 Wheel Drive Pick-up, Min 9,200 lb GVW w/8’ Plow min.

$138

7) 2 Axle Dual Rear Wheel (Size comparable to Ford F450 or Equal) w/9' Plow Min

$155

8)

2 Axle Dual Rear Wheel (Size comparable to Ford F450 or Equal) w/9' Plow & Salt Spreader; 2 Yd Body Minimum (Only if Requested)

$239

9) Bobcat or SCAT Truck (Must Include Blade, Bucket, Brush and Snow Blower)

$175

10) Small Front-end loaders (size comparable to a John Deere 244J or CAT 906)

$202

11)

Rubber Tire 4-Wheel Drive Backhoe w/9’ Plow Minimum (Size comparable to Case 580, John Deere 310, Cat 420 or equal)

$218

FILE NO. 10628

12)

Front-End Loader, Minimum 3 cy Bucket w/9’ Plow Minimum (1 1/2 cy when requested)

$239

13) Large Front-End Loader, Minimum 4 cy Bucket

$250

FOR ALL CONTRACTORS, PLEASE STATE THE FOLLOWING:

CELL OR MOBILE PHONE NUMBER:

NAME OF CONTACT PERSON:

"I certify under the penalties of perjury that I have complied with all of the laws of the Commonwealth of Massachusetts relating to taxes, reporting of employees and contractors and withholding and remitting child support."

SIGNATURE

NAME OF COMPANY

ADDRESS TELEPHONE NUMBER(S)

CITY, STATE, ZIP CODE Email:

00230-4

ORDINANCE #2022-15 - FINAL PUBLICATION

CITY OF CAMBRIDGE

In the Year Two Thousand and Twenty-Two

AN ORDINANCE

In amendment to the Ordinance entitled "Cambridge Municipal Code."

Be it ordained by the City Council of the City of Cambridge that the Municipal Code of the City of Cambridge, Chapter 2.112.080, entitled "Truck Safety Ordinance" be amended by substitution to read as follows:

2.112.080 Truck Safety Ordinance.

2.112.081 Short title.

Sections 2.112.081 to 2.112.089 may be cited as the "Truck Safety Ordinance" of the

City of Cambridge.

( Ord. No. 2020-20,11-2-2020)

2.112.082 Declaration of findings and policy-Scope.

The City Council hereby finds that the provisions of these sections are intended to promote the public purpose of effectively protecting Vulnerable Road Users, as defined in Section 2.112.083 below, against the risks associated with sharing the road with Large

Vehicles, as defined in Section 2.112.083 below. These sections seek to minimize the potential for injury to Vulnerable Road Users, specifically relating to falling under the sides of or being caught under the wheels of Large Vehicles.

( Ord. No. 2020-20, 11-2-2020)

2.112.083 Definitions.

The following words shall for the purposes of these sections, unless the context clearly requires otherwise, have the following meanings:

A. "City" shall mean the City of Cambridge.

B. "City Solicitor" shall mean the city solicitor for the City of Cambridge.

C. "City Vendor" shall mean any individual, firm, business, consultant, contractor, or supplier of goods and/or services to the City of Cambridge, or any subcontractors, employees or agents thereof.

D. "Contract" shall mean any contract executed between the City and a City Vendor for $10,000 or more for goods, services, design or construction.

E. "Centralized Purchase" shall mean a statewide contract to purchase through the

Commonwealth of Massachusetts, a Commonwealth of Massachusetts department supply or service contract, a collective purchase, a purchase through a General

Services Administration procured supply schedule, or a cooperative purchase.

00230-5

F. "DPW Commissioner" shall mean the Commissioner of the Department of Public

Works or his or her designee.

G. "Large Vehicle" shall mean any Class 3 or above motor vehicle, trailer, semi-trailer or semi-trailer unit, with a gross vehicle weight rating (GVWR) exceeding

10,000 pounds and are able to travel at speeds more than 15 miles per hour, when travelling within the City of Cambridge to supply the goods, services, design or construction that are the subject of a contract with the City.

H. "Purchasing Agent" shall mean the purchasing agent for the City of Cambridge.

I. "Third-Party Freight Brokerage Contractor" shall mean a brokerage contractor that is used by City Vendors to supply Large Vehicles to City Vendors to transport goods and services to the City of Cambridge.

J. "TPT Director" shall mean the Director of the Traffic, Parking & Transportation

Department or his or her designee.

K. "Vulnerable Road User" shall mean (a) a pedestrian, including but not limited to those persons actually engaged in work upon a way, or in work upon utility facilities along a way, or engaged in the provision of emergency services within the way, or (b) a person operating a bicycle, handcycle, tricycle, skateboard, roller skates, in-line skates, moped, other non-motorized or electric personal mobility or recreational device other than an automobile or motorcycle, wheelchair, personal assistive mobility device, horse-drawn carriage, motorized bicycle, motorized scooter, farm tractor, agricultural trailer, or similar vehicle designed primarily for farm use, or other motorized vehicle which has a maximum speed of less than 20 miles per hour, or (c) a person riding an animal.

( Ord. No. 2020-20, 11-2-2020)

2.112.084 Applicability.

A. These sections shall apply to every Large Vehicle used by a City Vendor while under a City Contract, except as provided in Section B below.

B. The provisions of these sections shall not apply to:

1. A motor vehicle which has a maximum speed not exceeding fifteen (15) mph;

2. A fire apparatus;

3. An emergency medical vehicle;

4. A vehicle which is being driven or towed to a place whereby previous arrangement has been scheduled to install any safety requirements for large vehicles such that it complies with these sections;

5. Vehicles used by City Vendors solely for the purpose of snow clearance or removal;

6. Vehicles used by City Vendors solely for the purpose of street sweeping;

7. Vehicles used by City Vendors solely for the purpose of street paving.

( Ord. No. 2020-20, 11-9-2020)

2.112.085 Requirements for large vehicles.

A. All Large Vehicles subject to the provisions of these sections shall be equipped with convex mirrors, cross over mirrors, decals, and side under-ride guards affixed to the sides of Large Vehicles in a manner consistent with these sections.

00230-6

B. The DPW Commissioner and the TPT Director shall have the authority to promulgate regulations to accomplish any of the provisions of these sections, including but not limited to required specifications for convex mirrors, cross-over mirrors, decals, and side under-ride guards affixed to the sides of Large Vehicles.

C. As future technical innovations to improve safety for Vulnerable Road Users become available, the DPW Commissioner and the TPT Director may research and test such technical innovations, and update any rules and regulations promulgated hereunder consistent with such research and tests.

( Ord. No. 2020-20, 11-9-2020)

2.112.086 Enforcement.

Any violation of any provision of these sections by a City Vendor shall constitute a breach of the subject contract the City Vendor has with the City and will be considered a default under such contract with the City, and shall subject the City Vendor to any and all penalties contained in such contract. Any violations of these sections shall be reported to the Purchasing Agent and the City Solicitor.

2.112.087 Waiver.

A. If the Purchasing Agent believes that extenuating circumstances exist which would prevent any City Vendor(s) from complying with the provisions of these sections, the Purchasing Agent, upon the recommendation of both the DPW

Commissioner and the TPT Director, may approve a waiver of some or all of the requirements of these sections prior to issuing a procurement solicitation for any procurement contract or for any contract not requiring competition. If the

Purchasing Agent is unable to secure any responsible and responsive bid in response to a procurement solicitation for a contract for goods, services, design, or construction or for any procurement contract not requiring competition, then the Purchasing Agent may issue a waiver of some or all of the requirements of these sections upon the recommendation of the DPW Commissioner and the TPT

Director.

B. If the DPW Commissioner and the TPT Director believe that extenuating circumstances exist which would prevent a City Vendor from complying with the provisions of these sections for a specific delivery or operation, the DPW

Commissioner and TPT Director may approve a limited waiver of the requirements of these sections for the specific delivery or operation not to exceed one month.

C If the DPW Commissioner and the TPT Director believe that extenuating circumstances exist as a result of a contract executed with a City Vendor where goods, services, design or construction are procured through a Centralized

Purchase, or requires a Third-Party Freight Brokerage contractor, the DPW

Commissioner and TPT Director may recommend and the Purchasing Agent may approve a waiver of some or all of the requirements of these sections.

D. Waivers will be issued in a form and manner consistent with the provisions of these sections and the rules and regulations promulgated hereunder.

E. On an annual basis, the City Manager shall provide a report to the City Council that includes: the number of waivers issued, the number of responsive contracts

00230-7 executed without a waiver, and the total number of contracts executed during the previous fiscal year, as well as any trends (positive or negative) and any other relevant information regarding the effectiveness of this Ordinance in increasing the safety of trucks operated in Cambridge.

( Ord. No. 2020-20 , 11-9-2020)

2.112.088 Conformity with existing state and federal law and severability.

These sections shall be implemented in conformity with all applicable provisions of federal, state and local laws, and the provisions of these sections are severable; if any provision, or portion thereof, should be held to be unconstitutional or otherwise invalid by any court of competent jurisdiction, such unconstitutionality or invalidity shall not affect the remaining provisions, which shall remain in full force and effect.

2.112.089 Effective date.

These amendments shall be effective upon enactment.

In City Council June 6, 2022.

Ordained as amended by a yea and nay vote:

Yeas 9; Nays 0; Absent 0.

Attest:- Paula M. Crane, Interim City Clerk

A true copy;

ATTEST:-

Paula M. Crane

Interim City Clerk

Truck Safety Ordinance Regulations

The City of Cambridge Commissioner for Public Works (the “DPW Commissioner”) and the City of Cambridge Director of Traffic, Parking and Transportation (the “TPT Director”) hereby adopt the following Truck Safety Ordinance Regulations pursuant to the Truck Safety Ordinance, Chapter 2.112, Section 2.112.080 of the Cambridge Municipal Code (“Truck Safety Ordinance” or “Ordinance”). The provisions of the Truck Safety Ordinance, including but not limited to the definitions contained in the Ordinance, shall apply to these regulations. Additionally, for purposes of these Regulations a “Side Under-Ride Guard” shall mean a piece of equipment that is installed on a Large Vehicle between the front and rear wheels to help prevent injuries to Vulnerable Road Users, and particularly to protect against the risk of falling under the side of the vehicle and being caught under the wheels of the vehicle.

1. All Large Vehicles subject to the provisions of the Truck Safety Ordinance shall be equipped with convex mirrors, cross-over mirrors, decals, and Side Under-Ride Guards affixed to the sides of Large Vehicles in a manner consistent with the specifications detailed in Section 2 below.

2. The following technical specifications shall be met in order for equipment to meet the provisions of the Truck Safety Ordinance for Side Under-Ride Guards, convex mirrors, convex cross-over mirrors, and safety decals.

2.1 Side Under-Ride Guards

(a) Equipping Large Vehicles with Side Under-Ride Guards

Large Vehicles must be constructed or equipped in such a way as to offer, throughout their length, effective protection to Vulnerable Road Users against the risk of falling under the side of the vehicle and being caught under the wheels of the vehicle. This requirement may be considered satisfied:

1) if the Large Vehicle is equipped with Side Under-Ride Guards in accordance with the requirements of Section 2.1(b) and depicted in diagram (1) below, or if

2) the Large Vehicle is designed and/or equipped such that by virtue of its shape and characteristics, its component parts can be incorporated and/or regarded as a replacement for the Side Under-

Ride Guards, but the component parts’ combined functions must satisfy the requirements set out in Section 2.1(b) and diagram (1) below.

(b) Technical Specifications

Side Under-Ride Guards may use horizontal rails or a continuous flat surface that meets the following requirements:

1) The lower edge of Side Under-Ride Guards shall at no point be more than twenty-one and one-half (21.5”) inches above the ground. It is preferred that the lower edge be no more than thirteen and eight tenths (13.8”) inches above the ground.

2) The upper edge of Side Under-Ride Guards shall be no more than fourteen (14”) inches below the structure of the vehicle as shown in the top schematic in diagram (1), which on a vertical plane must be tangential to the outer surface of the tires, as shown in the middle schematic in diagram (1).

3) The rear and forward edges of Side Under-Ride Guards shall not be more than twelve (12”) inches from the tire on the wheel immediately adjacent to the Side Under-Ride Guards, as shown in the middle schematic in diagram (1).

4) Every Side Under-Ride Guard shall be essentially rigid and securely mounted and shall not be subject to loosening due to vibration in normal use of the vehicle. Side Under-Ride Guards shall be capable of withstanding a force of 440 pounds applied perpendicularly to any part of its surface by the center of a ram the circular face of which is not more than eight and one half (8.5”) inches in diameter.

5) No part of a Side Under-Ride Guard shall be subject to deflection by more than six (6”) inches by the ram referenced above, as shown in the bottom schematic in diagram (1), and

6) No part of a Side Under-Ride Guard which is less than ten (10”) inches from its rear edge shall be subject to deflection by more than one and one quarter (1.25”) inches from the ram referenced above, as shown in the bottom schematic in diagram (1).

DIAGRAM (1)

2.2 Convex Mirrors

Large Vehicles must be equipped with convex mirrors to enable the operator of the Large Vehicle to see all points on an imaginary horizontal line which is three (3’) feet above the road, starting from five (5’) feet directly behind the placement of the convex mirror, and which view extends rearward beyond the full length of such large vehicle on both the left and right sides of the Large Vehicle.

2.3 Cross-Over Mirrors

Large Vehicles must be equipped with a convex cross-over mirror on the front of the vehicle to enable the operator of the Large Vehicle to see any person or object at least three (3’) feet tall passing in front of the vehicle.

2.4 Safety Decals

Large Vehicles must be equipped with a minimum of two (2) safety decals on the rear of the Large Vehicle, two (2) safety decals on the left side of the

Large Vehicle, and two (2) safety decals on the right side of the Large Vehicle, that warn Vulnerable Road Users of blind spots, with the following requirements:

(a) Decals must be “safety yellow” in color.

(b) Decals must include language or images warning of the blind spot locations on the vehicle.

(c) Decals on the sides of Large Vehicle must be placed in close proximity to the Side Under-Ride Guards.

3. Compliance

3.1 All Large Vehicles subject to the Ordinance and these Regulations shall

3.1.1 comply with these Regulations and be inspected and approved by the City of Cambridge Department of Public Works;

3.1.2 or comply with the City of Boston Code of Ordinances, Chapter 4, Section 4-8, and shall have all convex mirrors, cross-over mirrors, Side Under-Ride Guards, and decals inspected and approved by the City of Boston Inspectional Services Department.

3.2 Upon successful completion of the inspection and approval by the City of Cambridge or the City of Boston, all Large Vehicles shall be affixed with the City of Cambridge or the City of Boston Inspectional Services Department’s compliance certification sticker (“Sticker”).

3.3 Certification and receipt of the City of Cambridge or City of Boston Sticker must occur prior to any delivery of supplies, services, design and /or construction within the City of Cambridge by any Large Vehicle subject to the requirements of the Ordinance and these Regulations.

3.4 Large Vehicles must display their Sticker, which shall denote the year of inspection. Inspections a n d S t i c k e r s must be updated every two years or when convex mirrors, cross-over mirrors, Side Under-Ride Guards, or decals have been damaged, worn, removed, replaced or modified in any way since the last inspection.

Initial Regulations Issued: July 1, 2021 Regulations Updated: January 15, 2025

Vehicle Weight Classes & Categories

These charts illustrate the vehicle weight classes and categories used by the Federal Highway Administration (FHWA), the U and the U.S. Environmental Protection Agency (EPA). The vehicle weight classes are defined by FHWA and are used consis industry. These classes, 1-8, are based on gross vehicle weight rating (GVWR), the maximum weight of the vehicle, as spec manufacturer. GVWR includes total vehicle weight plus fluids, passengers, and cargo. FHWA categorizes vehicles as Light D Medium Duty (Class 3-6), and Heavy Duty (Class 7-8). EPA defines vehicle categories, also by GVWR, for the purposes of e economy certification. EPA classifies vehicles as Light Duty (GVWR < 8,500 lb) or Heavy Duty (GVWR > 8,501 lb). Within th there is a Medium Heavy Duty Diesel Engine class for engine-only certification, but no Medium-Duty Vehicle class. The Sept

Classifying Commercial Vehicles

LIGHT TRUCKS—up to 10,000 lbs. GVW

Light trucks are of the pickup or light van type. It is very unusual—although possible—for vehicles of these types to have a GVW over 10,000 lbs. Please note that the GVW on step vans can vary between 8,000 lbs. and 17,000 lbs., depending upon the size.

Used to transport the contractor’s tools and equipment to job site and principally parked at the job location for the majority of the working day. No other use.

Business class is Service.

This is operated by a department store for the delivery of goods purchased by its customers to their homes.

The business use class is Retail.

MEDIUM TRUCKS—10,001 lbs. to 20,000 lbs. GVW

The manufacturer usually refers to vehicles in this weight category as “1½ tons” to "2 tons.”

Please take care in verifying GVW since some vehicles that have a manufacturers GVW between 10,000 and 20,000 lbs. often show a weight under 10,000 lbs on the vehicle registration and other vehicles though having a GVW in excess of 20,000 lbs, are registered under 20,000 lbs.

Sign contractor’s truck used to bring signs, equipment and tools to job site; principally parked at the job location for most of the working day. No pickup or delivery of goods to others.

Business use class is Service.

Door-to-door delivery of milk by creamery.

Business use class is Retail.

HEAVY TRUCKS—20,001 lbs. to 45,000 lbs. GVW

Many trucks other than light trucks will fall into this category. The manufacturer usually refers to these trucks as “2½ tons to “4½ tons” and in some cases up to “5 tons.”

Although many of the 2½-ton trucks will have a gross registered weight 20,000 lbs. or less, the GVW given by the manufacturer must still be used.

Concrete forms being brought to job site by building contractor; vehicle principally parked at the job location for most of the working day.

Business use class is Service.

Delivery of furniture to retail customers by store.

Business use class is Retail.

EXTRA HEAVY TRUCKS—over 45,000 lbs. GVW

There are no separate business use classifications for vehicles falling into this weight category. All trucks in this category carry the same class and factor.

Many trucks falling into this category will be the very large dump trucks and the larger mix-in-transit trucks. Vehicles in this weight range will have a nominal rating of 4½ tons and above.

Mix-in-transit truck

Dump truck

HEAVY TRUCK TRACTORS—?up to 45,000 lbs. GCW

Tractors in this weight category are the smaller tractors and trucks equipped with a fifth wheel for hauling semi-trailers or mobile homes (known as toters). Strange as it may seem, this category includes those pickups that are equipped to pull semi-trailers used for the transportation of auto, fiberglass boats, etc, commonly referred to as hot shots.

Tractor hauling mobile homes

Note 1: Very few tractors of this size exist. They are limited to tractors used for hauling very light loads.

Note 2: When classifying tractors, please take care not to confuse GVW with GCW. GVW is given on tractors for registration purposes only and will always be less than the needed GCW.

EXTRA HEAVY TRUCK TRACTORS—over 45,000 lbs. GCW

The majority of tractors fall into this category. It does not matter if the tractor is single rear axle or dual rear axle. If the GCW is over 45,000 lbs., it is classified under this category.

Note 1: Although no business use classifications apply to extra heavy truck tractors, secondary classifications do.

Note 2: When classifying truck tractors, please take care not to confuse GVW with GCW. GVW is given for registration purposes only and will always be less than the needed GCW.

TRAILER TYPES (3 types)

1. Service or utility trailer

Trailers or semi-trailers, with a capacity of 2,000 lbs. or less. There is no premium charge for BI and

PD.

2. Semi-trailer

Trailers with a load capacity of 2,000 lbs. with wheels at rear only, equipped with a fifth wheel coupling device and hauled behind tractors.

3. Trailers: All other types of trailers including Tilt Bed Trailers with load capacities over 2,000 lbs.

Note: Secondary classifications and factors do not apply to trailers of any type except for dump trailers.

For dump trailers secondary designator “OT” applies.

4-8 REQUIRING CITY VENDORS TO SAFEGUARD UNPROTECTED ROAD USERS.

4-8.1 Purpose.

Vehicles covered by this ordinance shall be so constructed and/or equipped as to offer effective protection to unprotected road users against the risk of falling under the sides of the vehicle and being caught under the wheels.

(Ord. 2014 c. 14)

4-8.2 Definitions.

The words defined in this ordinance shall have the meanings set forth below whenever they appear in this section unless the context in which they are used clearly requires a different meaning, or a different definition is prescribed for a particular paragraph or provision.

(i) Approval of a vehicle means the approval of a complete vehicle type with regard to its lateral protection.

(ii) City means the City of Boston.

(iii) Department(s) shall mean those City of Boston Departments, Authorities, Agencies, Commissions and any other instrumentality acting on behalf of another (“Awarding Authorities”) under the supervision of the Mayor or persons appointed by him/her.

(iv) Contract means the contract between a Vendor and a Department resulting from a request for proposals or an invitation for bids issued by the City to do any work or to make any purchase.

(v) Gross weight means the sum of the weights transmitted to the road surface by all the wheels of the vehicle.

(vi) Large vehicle means a motor vehicle with a gross weight exceeding ten thousand (10,000) lbs; or a trailer with an unladen mass exceeding ten thousand (10,000) lbs; or a semi-trailer with a gross weight exceeding twenty-six thousand (26,000) lbs.

(vii) Lateral protective device means an apparatus installed on large vehicles between the front and rear wheels to help prevent injuries to unprotected road users, particularly from falling underneath the vehicle.

(viii) Mayor shall mean the Mayor or persons designated by him/her.

(ix) Otherwise qualified means any Vendor that meets all other criteria for the award of a Contract.

(x) Unladen mass means the weight of the vehicle in running order, unoccupied and unloaded, but complete with fuel, coolant, lubricant, tools, and spare wheel, if supplied by the vehicle manufacturer as standard equipment.

(xi) Unprotected road users mean pedestrians, cyclists, or motorcyclists using the road in such a way that they are liable to fall under the sides of the vehicle and to be caught under the wheels.

(xii) Vendor means any firm, vendor, contractor, or supplier of goods and/or services to the City of Boston, and any of its subcontractors.

(Ord. 2014 c. 14)

4-8.3 Requirements for Large Vehicles.

When any officer or board in charge of a Department or other awarding agency of the City issues requests for proposals or invitations for bids to do any work or make any purchase, said officer or board shall contract with a responsible and eligible Vendor that has also installed, or that demonstrates that it will install, side under-ride guards, convex mirrors, and appropriate warning signage on all large vehicles it uses or will use within the City of Boston in connection with the Contract in preference of otherwise qualified Vendors.

(Ord. 2014 c. 14)

4-8.4 Policy Implementation.

Every Large vehicle or a conventional cab configuration in which more than half (1/2) of the engine length is forward of the foremost point of the windshield base and the steering wheel hub is in the forward quarter (1/4) of the vehicle length used by a Vendor in connection with a Contract shall be equipped with convex mirrors, cross-over mirrors, decals, and side under-ride guards affixed to the sides of such vehicles in a manner consistent this section and with rules and regulations further promulgated by the Boston Transportation Department, the Boston Police Department, and the Inspectional Service Department. As future technical innovations to improve safety for vulnerable road users become available, the City will make efforts to test and update these requirements.

(Ord. 2014 c. 14)

4-8.5 Technical Specifications for the Equipment of Lateral Protective Devices, Convex Mirrors and Convex Cross-over Mirrors, and Safety Decals.

(a) Lateral Protective Devices. Large vehicles must be constructed or equipped in such a way as to offer, throughout their length, effective protection to unprotected road users against the risk of falling under the side of the vehicle and being caught under the wheels. This requirement will be considered satisfied either

1. If the vehicle is equipped with a special lateral protective device (side under-ride guard) in accordance with the requirements of Section 4-8.5b

2. If the vehicle is so designed and/or equipped at the side that, by virtue of their shape and characteristics, its component parts can be incorporated and/or regarded as replacing the lateral protective device. Components whose combined function satisfies the requirements set out in Section 4-8.5b below are considered to form a lateral protective device.

(b) Technical Specifications. The lateral protective device can use horizontal rails or a continuous flat surface that meets the following dimensional requirements:

1. The lower edge of the lateral protective device shall at no point be more than twenty-one and one-half (21.5) inches above the ground

2. The upper edge of the lateral protective device shall not be more than fourteen (14) inches below that part of the structure of the vehicle, cut or contracted by a vertical plane tangential to the outer surface of the tires, excluding any bulging close to the ground

3. Not more than twelve (12) inches to the rear of the vertical plane perpendicular to the longitudinal plane of the vehicle and tangential to the outer surface of the tire on the wheel immediately forward of the guard

4. The rearward edge of the lateral protective device shall not be more than twelve (12) inches forward of the vertical plane perpendicular to the longitudinal plane of the vehicle and tangential to the outer surface of the tire on the wheel immediately to the rear

5. The lateral protective device shall not increase the overall width of the large vehicle and the main part of its outer surface shall not be more than five (5) inches inboard from the outermost plane (maximum width) of the vehicle.

6. Every lateral protective device shall be essentially rigid and securely mounted. They shall not be liable to loosening due to vibration in normal use of the vehicle. The lateral protective device shall be considered suitable if it is capable of withstanding a force of four hundred forty (440) pounds applied perpendicularly to any part of its surface by the center of a ram the face of which is circular and not more than eight and one-half (8.5) inches in diameter, and during such application

7. No part of the side under-ride guard shall be deflected by more than six (6) inches; and,

8. No part of the side under-ride guard which is less than ten (10) inches from its rearmost part shall be deflected by more than one and one-quarter (1.25) inches.

(c) Convex Mirrors. Large vehicles must be equipped with convex mirrors to enable the operator of the large vehicle to see all points on an imaginary horizontal line which:

1. Is three (3) feet above the road;

2. Is one (1) foot directly forward from the midpoint upon the longitudinal axis of the front of such large vehicle; and extends the full width of such large vehicle

(d) Cross-Over Mirrors. Large vehicles must be equipped with convex cross-over mirror on the front of the vehicle to enable the operator of the large vehicle with a conventional cab configuration in which at least more than half (1/2) of the engine length is forward of the foremost point of the windshield base and the steering wheel hub is in the forward quarter (1/4) of the vehicle length to allow the driver to see:

1. Any person or object at least three (3) feet tall passing in front of the vehicle.

2. The area from the front bumper to where direct vision is possible.

(e) Safety Decals. Large vehicles must be equipped with a minimum of three (3) safety decals on the rear and sides that warn pedestrians and cyclists of blind spots:

1. Decals should be ‘safety yellow’ in color

2. Decals should include language or images warning of the blind spot locations on the vehicle.

3. Decals should be placed, when possible, on or near the lateral protection devices.

(Ord. 2014 c. 14)

4-8.6 Compliance and Enforcement.

(a) Non-compliance with the provisions of this section 4-8 by a Vendor shall be grounds for

i. A fine of one hundred ($100) dollars for the first offense on a Contract, escalating to one hundred fifty ($150) dollars for the second offense, and two hundred ($200) dollars for the third offense.

ii. Termination of the Contract.

(b) This section 4-8 shall be enforced by the Inspectional Services Department’s Weights and Measures Division and the Boston Police Department. The Boston Police Department and The Inspectional Services Department shall determine non-compliance with the provisions of this section 4-8 and any applicable regulations and may make recommendations, if any, to the contracting Department.

(c) The Inspectional Services Department shall issue, for a Vendor’s large vehicles, a compliance certification through a vehicle inspection of convex mirrors, lateral protective devices, and decals prior to the date Vendor begins work on a Contract. A fee to cover the costs associated with inspection will be determined by the Commissioner of the Inspectional Services Department and passed on to the Vendor.

(d) Vehicle compliance will be certified with a sticker denoting the year of inspection. Inspections must be updated Biennially.

(e) Vendors may file for a waiver as stipulated in section 4-8.7. Waiver applications must be made in writing at the time of contract bid to the Commissioner of Inspectional Services, the Department requesting services, and the Commissioner of Transportation. Waiver applications filed after contract bids will not be considered.

(f) Inspectional Services Department shall issue an annual report to be filed with the Mayor and the City Clerk and transmitted by the Clerk to the City Council on the actions undertaken by the Inspectional Services Department on enforcement of this ordinance no later than May 31st of each year. The annual written report shall include, but not be limited to, the following items for the twelve (12) month period prior to the report’s due date:

1. Any financial costs to the City associated with this ordinance

2. The number of vehicles this ordinance applied to

3. The number of vehicle exemptions, if any

4. The total number of inspections performed by inspectors and any subsequent violations of this ordinance

5. Evaluation of safety performance on equipped vehicles from Boston EMS and BPD reports of incidents

(Ord. 2014 c. 14)

4-8.7 Waiver.

(a) If a Vendor or Department determines that extenuating circumstances exist which prevent the Vendor from complying with this section 4-8, then such Vendor or Department may request an exemption from compliance to the City of Boston with its provisions. Waivers are issued at the sole discretion of the City of Boston.

(b) This ordinance does not apply to

(i) A motor vehicle which has a maximum speed not exceeding fifteen (15) mph

(ii) An agricultural trailer

(iii) A fire engine

(iv) An emergency medical vehicle

(v) A vehicle which is being driven or towed to a place where by previous arrangement a side under-ride guard is to be fitted so that it complies with this section 4-8

(vi) Vehicles used solely for the purpose of snow removal.

(vii) Street sweeper vehicles

(viii) City of Boston Fleet Vehicles purchased before July 1, 2014

(Ord. 2014 c. 14)

4-8.8 Conformity with Existing State and Federal Law.

This section shall be implemented in conformity with state and federal law.

(Ord. 2014 c. 14)

4-8.9 Severability.

The provisions of this section are severable and if any provision, or portion thereof, should be held to be unconstitutional or otherwise invalid by any court of competent jurisdiction, such unconstitutionality or invalidity shall not affect the remaining provisions, which shall remain in full force and effect.

(Ord. 2014 c. 14)

4-8.10 Effective Date.

(a) This section shall take effect one hundred and eighty (180) days after passage and shall apply to all new Contracts awarded and to all renewal terms of existing Contracts executed after that date.

(b) City of Boston fleet vehicles purchased after July 1, 2014 that are Large Vehicles as defined herein will be required to comply with the provisions of this section.

(c) The Inspectional Services Department, Boston Police Department, and the Transportation Department shall issue rules and regulations to implement the provisions of this section within ninety days of the date it takes effect.

(Ord. 2014 c. 14)

City of Cambridge 147 Hampshire Street Department of Public Works Cambridge, MA 02139 theworks@cambridgema.gov

Katherine F. Watkins, Commissioner Voice: 617 349 4800

TDD: 617 499 9924

SIDE GUARD INSPECTION TEST REPORT

Date: ___________________

Name Address

Subcontractor Name Address

Phone

Phone

Vehicle Registration Vehicle Number

Vehicle designed/equipped on the sides, by virtue of its shape and characteristics, is incorporated or regarded as replacing any lateral protection device. YES NO

If NO:

Side Under-Ride Guards

The lower edge of the Side Under-Ride Guards is not more than 21.5” above the ground Correct Incorrect

The upper edge of the Side Under-Ride Guards is not more than 14” below the structure Correct Incorrect

The rear and forward edges of the Side-Under Rise Guards shall not be more than twelve (12”) inches from the tire on the wheel immediately adjacent to the Side Under-Ride Guards.

Correct Incorrect

The Side Under-Ride Guard is rigid and securely mounted and is not subject to loosening due to vibration in normal use of the vehicle

Correct Incorrect

Side Under-Ride Guard is capable of withstanding a force of 440 pounds applied perpendicularly to any part of its surface by the center of a ram the circular face of which is not more than eight and one half (8.5”) inches in diameter

Correct Incorrect

No part of the Side Under-Ride Guard shall be subject to deflection by more than six (6”) inches by the ram

Correct Incorrect

No part of the Side Under-Ride Guard is less than ten (10”) inches from its rear edge shall be subject to deflection by more than one and one quarter (1.25”) inches from the ram

Correct Incorrect

Convex Mirrors

Equipped with convex mirrors Correct Incorrect

Convex mirrors enable the operator to see all points on an imaginary horizontal line which is three (3’) feet above the road, starting from five (5’) feet directly behind the placement of the convex mirror, and which view extends rearward beyond the full length of such large vehicle on box the left and right sides.

Cross-Over Mirrors

Equipped with a convex cross-over mirror on the front of the vehicle Correct Incorrect

The cross-over mirror allows the operator to see any person or object at least three (3’) feet tall passing in front of vehicle mailto:theworks@cambridgema.gov

City of Cambridge 147 Hampshire Street Department of Public Works Cambridge, MA 02139 theworks@cambridgema.gov

Katherine F. Watkins, Commissioner Voice: 617 349 4800

TDD: 617 499 9924

Comments and Corrections

Approved Rejected Seal: Inspector:

Safety Decals

Equipped with two (2) safety decals on the rear of the Large Vehicle Correct Incorrect

Equipped with two (2) safety decals on the left side of the Large Vehicle Correct Incorrect

Equipped with two (2) safety decals on the right side of the Large Vehicle Correct Incorrect

Decals are “safety yellow” in color Correct Incorrect

Decals include language or images warning of blind spot locations on the vehicle Correct Incorrect

Decals on the sides of the Large Vehicle must be placed on or within one (1’) foot of the Side Under- Ride Guards mailto:theworks@cambridgema.gov

ORDINANCE NUMBER 1376

Final Publication Number 3390. First Publication in the Chronicle on November 5, 2015.

In the Year Two Thousand and Fifteen

In…