OWS Catch Basin SOW.pdf

SCOPE OF WORK

U. S. COAST GUARD

SECTION 1 – GENERAL INFORMATION

1.1 Scope of Work

The contractor must provide all personnel, equipment, tools, materials, supervision, waste disposal services, and other items and services necessary to perform a visual inspection of two Oil Water Separator (OWS) systems, clean and remove all material from troughs, catch basins, and OWS tanks, and perform sampling on OWS systems at Base Seattle. The contractor must perform to the standards in this contract. All work shall comply with all applicable codes, along with Federal, State, and local regulations.

1.2 Period of Performance: July 22, 2026 through September 30, 2026

1.3 Place of Performance:

Unit: USCG Base Seattle, Facilities Engineering Location: 1519 Alaskan Way South; Seattle, WA 98134

1.4 Pre-Bid Site Visit:

Date: __________ Start Time: _______ Location: ______

1.5 Contracting Officer (KO):

Name: TBD USCG Base Seattle Phone:

E-mail:

1.6 Contracting Officer’s Point of Contact:

Name: TBD Unit:

PH:

FX:

E-mail:

1.7 Contact for questions:

1.7.1 Any questions regarding the SOW must be directed to the Contracting Officer.

1.8 Contractor Security Requirements:

1.8.1 The Contractor shall provide a list of all on-site contractor personnel, including sub-contractors (including second and third-tier subcontractors) and suppliers, to the KO or POC at least 72 hours in advance. The contractor shall update this list when changes occur. Contractor personnel not listed may be denied access to the Coast Guard facility.

Contractor personnel will be restricted to designated working areas. Any personnel violating this policy may lose access to the Coast Guard facility. Contractor personnel shall have photo identification at all times while working on Coast Guard facilities.

1.8.2 Contractor and delivery personnel may be required to present personal photo identification to gain access to a Coast Guard installation. If identification does not indicate United States citizenship, Coast Guard Security may require proof of the legal right to work in the United States. Contractor and delivery personnel also may be subjected to an immigration status and outstanding criminal warrant check.

1.8.3 The Real ID Act of 2005 established minimum security standards for license issuance and production and prohibits Federal agencies from accepting, for certain purposes, driver's licenses and identification cards from states not meeting the Act's minimum standards. Anyone requiring access to a military facility under this contract, to include subcontractors, who holds a driver's license from any state without approved licenses will be required to provide identification other than that driver's license to gain access.

Government IDs annotated with “Federal Limits Apply” will not be accepted for access purposes. It is the responsibility of the Contractor to ensure that their personnel have federally acceptable personal photo identification and comply with any other requirements for base access.

1.8.4 Contractors shall provide the KO with 24 hours of advance notice of every delivery to the site and provide the company name, delivery person, and phone number of the firm(s) making deliveries. All vehicle access to government property requires vehicle registration and proof of liability insurance. Otherwise, access to the Coast Guard facility may be denied.

1.8.5 Due to heightened security, all contractor employees performing tasks related to this Agreement on a Coast Guard facility shall wear identification badges. The identification badges must, at a minimum, contain contractors’ business name, contractor employees’ name, and contractor employees’ photo in plain view, on front, and above the waist at all times. All contractor employees working on-site shall be required to complete a security arrival brief upon check-in. This may include the inspection and tagging of computer equipment and other electronic devices that may be required by the contractor employee to perform their assigned tasks. Time spent undergoing security inspections whether it be in regard to the entrance to USCG facilities or spaces will not be considered a government delay of work or differing site condition.

1.8.6 CONTRACTOR USE OF PREMISES: The contractor will be working within an operational Coast Guard military installation. The contractor shall perform and conduct all work to minimize interference with Coast Guard operations and become familiar with and obey fire and security regulations.

1.9 Contractor Personnel:

1.9.1 Contract Manager. The contractor must provide a contract manager who must be responsible for the performance of the work. The name of this person and an alternate or alternates who will act on behalf of the contractor when the manager is absent must be designated in writing to the KO.

1.9.2 The contract manager or alternate must have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.9.3 The contact manager and alternate or alternates must be able to read, write, speak, and understand the English language.

1.9.4 The contractor must not employ persons for work on this contract if such employee is considered by the KO to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.9.5 Contactor personnel must present a neat appearance and be easily recognized as contractor employees.

1.9.6 The Contractor must not employ any person who is an employee of the U.S.

Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U. S. Coast Guard unless such person seeks and receives approval according to U. S. Coast Guard regulations.

1.9.7 Contractor’s employees shall comply with all applicable government regulations, policies and procedures, e.g., fire, safety, sanitation, environmental protection, and security, when visiting or working at government facilities. The contractor shall ensure contractor employees present a professional appearance at all times and that their conduct shall not bring discredit on the United States, the Department of Homeland Security or the U.S. Coast Guard. The contractor employee shall not release any government personnel contact information or information concerning official unit business or operations to unauthorized parties.

1.9.8 The contractor employees shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, the contractor employee shall secure work areas, equipment and materials to prevent loss.

1.10 Special Qualifications and References: Contractor shall have a minimum of 5 years’ experience in catch basin, and oil/water separator cleaning and testing. Contractor personnel shall be certified by appropriate Federal, State, and local agencies for Confined Space Entry, waste testing, waste removal, and transport. All contractor and contractor employee certifications to be submitted to KO.

1.11 Work Hours: The contractor shall perform the tasks as required by the SOW under this contract during the following hours: Monday through Friday between 7:00am and 3:30pm excluding Federal Holidays unless another time is specified. Work performed shall be coordinated with the POC prior to job commencement to ensure that automobiles are moved to access the drains, and other work being done on Base goes smoothly.

1.12 Award: It is the government’s intent to make award to the low cost responsive and responsible offeror through issuance of a firm fixed price contract. Under FAR 4.1103 prospective contractor shall be registered in System Award Management (SAM) prior to award. Failure for contractor to be registered in SAM shall result in Contracting Officer to proceed with next successful registered offeror. Website: www.sam.gov

1.13 Invoicing: The Contractor is required to submit proper invoices through the U.S.

Department of Treasury’s Invoice Processing Platform (IPP). The POC provided in the SAM.gov registration will have their IPP login and a link to the IPP application.

Registration and annual renewal in SAM.gov is free of charge and required to do business with government, per FAR Part 4. If you have any questions about IPP, you must contact FINCEN at: SMB-FSMS VendorSupport@uscg.mil

SECTION 2 – GOVERNMENT FURNISHED PROPERTY AND SERVICES

General Information: The Government must provide the facilities, equipment, materials, and services listed here.

2.1 Government Furnished Property:

2.1.1 Electricity and water: N/A

2.1.2 The Government will provide toilet facilities for personal sanitary use only. Equipment shall not be cleaned in the government provided facilities. Misuse or lack of cleanliness will result in termination of toilet privileges at no additional cost to the Government.

SECTION 3- WORK REQUIREMENTS:

3.1 Specific Tasks:

The contractor shall provide all personnel, management, supervision, materials, tools, supplies, equipment, transportation, and labor to fulfill all the requirements of this Statement of Work (SOW). The contractor shall follow work requirements and specific tasks as indicated in this SOW.

The contractor shall perform the following:

3.1.1 The contractor shall provide all management, supervision, labor, materials, equipment, waste disposal services, and other items and services necessary to remove all material from approximately 37 catch basins and 2 oil/water separators (OWS). Contractor shall verify on site the number and locations of all catch basins prior to making a bid.

Locations are noted in the attached diagram. A 6,000 gallon OWS is located at the Pier 36 boat lift near building 6 and a 600 gallon OWS is located at Pier 37 near building 1.

3.1.2 The contractor shall inspect catch basins, troughs, and oil/water separators, and clean out any litter, fluid, debris, oil, sludge, and other waste products.

3.1.3 The contractor shall remove and dispose of all waste products in accordance with all applicable Federal, State and local laws and regulations. Under no circumstances shall materials be placed in government owned refuse containers located on site.

3.1.4 The contractor shall perform sampling on the OWS systems according to Federal, State, and local laws and regulations.

3.2 Safety and Environmental Protection Requirements:

3.2.1 Provide and maintain environmental protection during the life of the SOW to control pollution or to correct conditions that develop during construction, maintenance, and repair. Comply with all Federal, State and local laws and regulations pertaining to water, air, soil and noise pollution.

3.2.2 Contractor must follow the Coast Guard Base Seattle’s Integrated Emergency Response Plan and Contingency Plan for all hazardous materials spills, sewage spills, fires, or medical emergencies.

3.2.3 The contractor and contractor personnel shall wear proper Personal Protective Equipment (PPE) while performing the tasks noted in this Statement of Work.

3.2.4 Both OWS systems are mechanical and will not require any lockout/tagout procedures.

3.2.5 The primary method for inspection, cleaning, and testing of the 6000-gallon and 600-gallon oil-water separators is expected to be performed from outside the spaces, without the need for physical entry. However, should unforeseen conditions necessitate physical entry, the Contractor shall be prepared for this contingency.

3.2.6 If confined space entry is required, the Contractor shall adhere to a comprehensive confined space entry program compliant with OSHA standard 29 CFR 1910.146, 29 CFR 1915 Part B and as referenced by U.S. Coast Guard Base Instruction 5100.5. This program includes, at a minimum: providing fully trained personnel; supplying a Marine Chemist or Industrial Hygienist for all necessary atmospheric testing and continuous monitoring; performing equipment and pipeline isolation; and establishing a site-specific rescue plan. As part of this readiness, the Contractor is to supply their own fall protection, retrieval, and rescue equipment, and must be able to produce a completed entry permit before any such entry occurs.

3.2.7 Contractor shall purge the air in the confined space prior to entry and use engineering controls such as ventilation to limit worker exposure to gases and other hazards. If atmospheric test results are not within acceptable limits, precautions to protect entrants against the hazards must be addressed on the permit.

3.2.8 Accumulated fluid within the confined space shall be removed prior to worker entry, and disposed of in accordance with all applicable federal, state and local laws and regulations.

3.2.9 Contractor shall be held responsible for repairs and financial damage if contractor damages the system and work area. If such damage occurs, contractor shall return all facilities and equipment back to original condition.

3.3 Work Receipt and Manifest: Within five (5) calendar days upon completion of work, Contractor shall provide the KO a signed receipt noting all work that was performed, and provide the KO a waste manifest or a Bill of Lading for the collected waste product in accordance with applicable Federal, State, and local laws and regulations. See Section 4.7 for further details.

3.4 Quality Assurance:

3.4.1 Contractors interested should make a physical inspection (on site) of the facility prior to preparing any offer to make an accurate assessment of the level of work required along with verifying all existing conditions.

3.4.2 Catch basin and oil/water separator access shall be coordinated with the POC three (3) working days prior to site visit to minimize interference with traffic, other Base activities, and to provide access for contractor’s vactor truck and equipment.

3.4.3 Contractor shall take all necessary precautions to protect work and transiting surfaces from any damages from direct or indirect work activities.

3.5 Incidental Damages:

3.5.1 Contractor is responsible for any damage caused to Government property during the delivery, installation, and all other work performed. Any incidental damages caused by the contractor shall be repaired or replaced at the contractor’s expense. Prime contractors shall be responsible for damage caused by their Subcontractors.

3.5.2 Prior to performing any work, the contractor should make note of any existing conditions that could be construed as incidental damage and report it to the KO in writing.

4 SECTION 4- SUBMITTALS:

Contractor shall forward all submittals as indicated below to the KO within 14 calendar days prior to commencement of work or as otherwise noted below. All submittals shall be provided in an electronic image format unless an alternate format is approved by the KO.

4.1 Initial bid should be itemized by area and broken down by labor and materials.

4.2 Contractor shall provide a work plan and time tables to COR 14 calendar days prior to start of work.

4.3 If applicable, submit Industrial Hygienist or Marine Chemist certification.

4.4 Submit Confined Space Entry certifications.

4.5 If applicable, submit Site Safety Plan for Permit Required Confined Spaces. Plan shall include list of monitoring equipment, air purging, air monitoring processes and test data, appropriate Personal Protective Equipment, rescue procedures, lockout/tagout of power sources, and additional requirements as outlined in U.S. Coast Guard Base Instruction 5100.5, in addition to 29 CFR 1910.146 and 29 CFR 1915 Part B. Ensure all employees conducting confined space entry are properly certified, trained, and designated in writing.

4.6 Submit material sampling certifications: Provide certifications for personnel evaluating and collecting the material for analytical testing and provide certifications for laboratories performing analytical tests.

4.7 Submit certification for Hazardous Waste Transport: Submit certification that the transporter is qualified for hazmat transport and disposal work under all Federal, State and local laws and regulations. Include certification numbers and dates.

4.8 Submit Hazardous Waste Manifests: Upon disposal of hazardous waste, submit a copy of the initial manifests within five (5) calendar days of delivery of the wastes to the EPA approved treatment, storage, and disposal facility. A copy of the final manifests must be delivered within 45 days to prove proper disposal. The manifest must be filled out correctly and completely, including generator ID number, waste code, land disposal restriction, transporter, and designated hazardous waste (disposal) facility.

4.9 Provide field notes, numerical data, chain of custody records, and copies of all analytical laboratory results.

SECTION 5- REFERENCES

4.1 Mandatory Publications: Most recent version of the following standards and codes:

4.1.1 CIM 5100.47 (series), Safety and Environmental Health Manual

4.1.2 CIM 16478.1 (series), Hazardous Waste Management Manual.

4.1.3 29 CFR 1910.120 Hazardous Waste Operations and Emergency Response.

4.1.4 49 CFR Subtitle B- Other Regulations Relating to Transportation.

4.1.5 Occupational Safety Health Administration (OSHA)- Permit Required Confined

Spaces, 29 CFR 1910.146.

4.1.6 U.S. Coast Guard Base Seattle Instruction 5100.5 Confined Space Entry.

4.1.7 Occupational Safety Health Administration (OSHA)- Confined and Enclosed Spaces and Other Dangerous Atmospheres in Shipyard Employment, 29 CFR 1915 Part B

4.1.8 40 CFR 261 Identification and Listing of Hazardous Waste.

4.1.9 Environmental Protection Agency wastewater and sewage regulations.

4.1.10 33 U.S.C. §1251 Clean Water Act.

4.1.11 Washington State Department of Ecology wastewater and sewage regulations.

4.1.12 WAC 296-809 Confined Spaces.

4.1.13 49 CFR Subchapter C Hazardous Materials Regulations.

Area map of U.S. Coast Guard Base Seattle

Map of Work Area