31.J_and_A_Redacted.pdf

This document is a Memorandum to the File justifying the use of other than full and open competition for a simplified acquisition under the Federal Acquisition Regulation (FAR). The contract is for a Manufacturer Trained Technician to perform annual, on-site preventive maintenance and repair services for two High Pressure Nitrogen Trailers. The sole source is Kelvin International Corporation, which is the original equipment manufacturer (OEM) of the nitrogen trailers and the only contractor authorized to service and maintain these specific high pressure nitrogen trailers.

The period of performance is from 1 July 2025 to 30 June 2026. The justification is based on exclusive licensing agreements, specifically citing 10 U.S.C. 230(c)(1) which allows for a single source when only one supplier can satisfy the agency's requirement. Kelvin International Corporation has proprietary licensing rights to the software associated with the trailers, which requires updates as part of preventative maintenance. The document is signed and dated, with digital signatures from two individuals on 6/10/2025, indicating the memorandum was prepared to formally document the sole source procurement decision.