304 RQS COLD WEATHER JACKETS RFQ FA487724QA473.pdf

SOLICITATION

RFQ #FA487724QA473

304 RQS COLD WEATHER JACKETS

i. This is a solicitation for commercial items prepared in accordance with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and additional written solicitation will not be issued.

ii. Solicitation FA4877‐24‐Q‐A473 is issued as a Request for Quotation (RFQ)

iii. This solicitation document incorporates provisions and clauses of those in effect through Federal Acquisition Circular 2024-05 effective 22 May 2024; DFARS provisions and clauses are those effective 30 May 2024; DAFFARS provisions and clauses are those effective 12 June 2024.

iv. This procurement is being issued as a Service-Disabled Veteran-Owned Small Business set‐aside. The North American Industry Classification System Code is 315210 with a size standard of 750 employees.

v. The right to make multiple or no award is reserved in the event it is advantageous to the Government to do so.

vi. Davis‐Monthan Air Force Base intends to award a firm‐fixed price contract for the following:

1. Item must be Brand Name or Equal to:

a. CLIN 0001: Arc’teryx ALPHA SV JACKET MEN’S

COLOR: EDZIZA

QTY: 70 (various sizes)

vii. Offeror should review all attachments for procurement information

viii. The government will place an order with the offeror whose quote meets lowest price and technical acceptability. Technical acceptability is defined and referred to within this solicitation document as the offeror’s capability statement to meet the defined salient characteristics of the service. See FAR provision 52.212-2, included below, for additional evaluation information.

ix. Important Dates/Times (All Times are Eastern Time)

a. All questions must be submitted by email no later than 9 September 2024, 5pm (2pm

AZ).

b. All quotes must be submitted by email no later than 10 September 2024, 5pm (2pm

AZ).

x. It is the responsibility of the offeror to meet all requirements below for quote submission:

1. All quotes must be submitted by email, as an attachment only. Offeror may use Word, PDF, or Excel. Any information within the body of the email pertaining to your quote will not be considered as part of the quote.

a. Additional attachments are permitted as part of the quote.

2. The offeror must specify the following, at a minimum, within their quote: SAM.gov UEI number, Cage Code, estimated delivery timeline, and POC information.

3. Delivery of this procurement: FOB “Destination” and must be identified as such, by offeror, on the quote.

a. Delivery of this procurement will be made to: 304 RQS, 6801 NE Cornfoot Rd, Bldg. 170, Portland, OR, 97218.

4. Any questions regarding this solicitation must be submitted by email only. No questions regarding this solicitation will be answered by phone.

xi. It is the responsibility of the offeror to review the posting for any changes or amendments that may occur concerning this RFQ. It is the responsibility of the offeror to ensure all quotes and/or questions are submitted in a timely manner by specified due date.

xii. Point of Contacts:

a. Primary: Della Fales, della.fales.1@us.af.mil, 520‐228‐1922

b. Alternate: Micky Hallman, micky.hallman.1@us.af.mil, 520-228-2214

xiii. Attachments

a. Salient Characteristics Cold Weather Jackets

b. Provisions and Clauses

5352.201-9101 ACC - OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/FLDCOM/DRU/DAFRCO ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer. (End of clause)

(End of clause)

52.212‐2 Evaluation-Commercial Products and Commercial Services (Feb 2024)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

i. Price. The lowest priced offer will be evaluated for technical acceptability and best value to the Government. If found technically acceptable and found to be the best value award will be made without further consideration. If found technically unacceptable the government will evaluate the next lowest offer for technical acceptability until award can be made to the lowest priced technically acceptable offeror. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

ii. Past Performance. Past Performance will not be evaluated.

iii. Technical. Technical capability of the item to meet the Government’s requirement in accordance with salient characteristics. Contractor shall attach salient characteristics/specifications, as appropriate.

(b) Options. Options are not included in this requirement.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) (Jul 2023)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

[Note: This prohibition does not apply to manufacturing.]

(b) For the purposes of Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-

113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-

216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Air Force definition of a Class I ODS.]

(End of clause)