USCG Sta Chicago Overhead Heating SOW (2).docx

STATEMENT OF WORK (SOW)

FOR

Repair Boat Bay Heating System USCG Station Chicago

GENERAL

The United States Coast Guard (USCG) is seeking a qualified contractor to perform repairs on a heating system at USCG Station Chicago: 4001 E. 98th Street Chicago, Illinois. Station Chicago is a working Coast Guard unit and will remain in operation during the project.

Bidders are responsible for visiting the site to field verify existing conditions and determine actual dimensions and the nature of the work required. Failure to visit the site does not relinquish the bidder from determining the extent and scope of the work required and estimating the difficulty and cost to complete the project.

The USCG Station Chicago Engineering Petty Officer, CPO Richard Minadeo, will be the USCG’s Onsite Representative for this project.

Arrange pre-bid site visits to verify existing conditions by sending an email to: Richard.A.Minadeo@USCG.mil

BACKGROUND

The USCG Station Chicago boat bay (RPUID 11516) heating system provides heating for the main stations boat bay. The heating system is out of commission and is in need of repair. Repairs must be expedited to prevent damage due to frozen pipes when temperatures drop below freezing.

Known or suspected problems include:

· Vacuum pump blower assembly is grounded.

· Control relays are not working.

· One Burner Head Assembly is inoperable.

The vacuum pump blower assembly and control relays will likely need to be replaced in order to start the system and troubleshoot further. The burner head on one run of the heating system must be replaced for that run to operate.

Working at heights will be necessary to gain access to the system and effect repairs because parts of the system are installed near the ceiling, over 50 feet high. The floor is sloped at ~25 degrees which will further complicate the repairs.

UNIT VISIT: 12NOV2024 10:00AM CENTRAL

4001 E 98TH STREET, CHICAGO, IL 60617

PLEASE RSVP WITH Richard.A.Minadeo@uscg.mil

OBJECTIVES

Inspect, troubleshoot, and repair the heating system to restore it to 100% functionality.

SCOPE

The Contractor shall furnish and provide all parts, materials, and labor to complete this project.

This contract includes all work necessary to restore the system back to 100% functionality.

The contractor shall inspect the heating system to identify all problems, deficiencies, or code violations. The contractor shall troubleshoot and complete repairs. Repairs may include, but are not limited to, replacing the vacuum pump blower assembly, control relays, and burner head assembly. The contractor is responsible for disconnecting and re-connecting of piping or electrical systems. The contractor shall execute initial start-up and testing of the system to ensure proper operation after repairs are completed.

Incidental work not listed in this scope, but necessary to complete repairs and restore the system to full functionality shall be included. All necessary inspections, connections, and hook-ups are the responsibility of the contractor.

All replacement parts used to repair the system shall be new, commercial grade, compatible with the existing system, and sourced from a nationally recognized manufacturer.

Coast Guard personnel shall not provide any services to complete this project and shall not certify any equipment placement or use of ladders, lifts, scaffolding, or other equipment required to complete work in the overhead.

HAZARDOUS MATERIAL/WASTE

The Contractor shall ensure that any hazardous waste generated by this project is disposed of in accordance with all local, state, and federal laws and regulations. The Contractor is responsible for preparing all disposal and shipping documentation/manifests, and container labeling, and shall provide copies of this documentation to the Onsite Representative.

SAFETY PROGRAM

The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area and adjacent areas, prevents damage to property, and avoids work interruptions. The Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with the requirements of all applicable Federal, State and Local safety laws, rules, and regulations.

WASTE DISPOSAL

Upon completion of work Contractor shall guarantee site is cleaned and ready for final inspection before turning site back over to USCG personnel. All debris caused from the project shall be removed from government property and disposed of at the Contractor’s expense in accordance with all local, State, and Federal regulations. The Contractor shall not use Coast Guard dumpsters or any waste receptacles for disposal of debris.

The Contractor shall comply with all local, State, and Federal environmental regulations dealing with the generation, management, storage, and disposal of solid, toxic, and hazardous wastes. The Contractor shall ensure that all wastes are properly containerized, labeled & placarded, managed, tested, stored, documented/manifested, transported, and disposed of in accordance with all applicable regulations.

The Contractor shall provide the Onsite Representative with signed and fully executed originals of all hazardous waste profiles, test results, hazardous waste manifests and/or other shipping papers, and all other required documentation.

WARRANTY

The Contractor shall provide a written warranty for all parts and labor for a period of 12 months from the date of project completion/USCG acceptance of work. The Contractor shall, at no additional cost to the government, make necessary replacements and/or repairs due to defective installation or unsatisfactory workmanship that becomes apparent within 12 months of the installation completion date.

SUBMITTALS

The Contractor shall provide the Onsite Representative with:

a) Copies of Contractor’s and manufacturers written warranties.

CONTRACTOR PERSONNEL

The Contractor shall provide personnel with the following minimum capability:

The on-site supervisor must have the ability to read, write, clearly speak, and understand English.

All Contractor personnel shall be citizens of the United States (U.S.) or legal residents who have been lawfully admitted for permanent residence into the U.S. The Contractor shall obtain signed statements from all employees and potential employees to be assigned work under this contract attesting they have been informed of these restrictions.

All Contractor personnel shall be in good health and free of any communicable disease while performing work at this facility. Any necessary medical certificates, exams, and treatments are at the expense of the Contractor.

The Contractor shall provide a list of names of all on-site workers to the USCG for access to the facility.

All Contractor personnel shall present valid ID to the watch stander at the entrance to the base.

QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Onsite Representative prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

EMPLOYEE CONDUCT

There shall be NO SMOKING in any Coast Guard building.

Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees always present a professional appearance and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

PERIOD OF PERFORMANCE

The anticipated period of performance shall not exceed 30 calendar days from the date of contract award.

PLACE OF PERFORMANCE

The primary place of performance will be:

USCG Station Chicago 4001 E.98th Street Chicago, IL 60617

HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 7:00 am and 3:00 pm, Monday through Friday (except Federal holidays) unless otherwise approved by the Coast Guard.

SATURDAY, SUNDAY AND HOLIDAYS: The Contractor shall provide the Onsite Representative at least forty-eight hours advance notice prior to working on weekends or Federal holidays. The Government may reject any such request without impacting the completion time of the contract.

GOVERNMENT FURNISHED RESOURCES

The Government will provide all utility services required in the performance of this contract, including normal amounts of electricity and water. Electrical power is provided at existing outlets for the Contractor to operate equipment necessary in the performance of work. Hot and cold water is provided at existing sinks and outlets limited to the normal water capacity of the building. No special heating or cooling of water will be provided.

The Government will not furnish any other resources to the Contractor in support of this contract.

CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all materials, equipment, and services necessary to fulfill the requirements of this contract.

GOVERNMENT ACCEPTANCE PERIOD

The Onsite Representative will review deliverables prior to acceptance and provide the Contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the Onsite Representative will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

The Onsite Representative will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the Onsite Representative of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

The Contractor shall have 10 business days to make corrections and redeliver.

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