COVER LETTER 1ST QTR FY 09.rtf

fLine0dxTextLeft0dxTextRight0dyTextTop0dyTextBottom0dxWrapDistLeft152400dyWrapDistTop152400dxWrapDistRight152400dyWrapDistBottom152400fFilled0cropFromLeft0cropFromRight0cropFromBottom0cropFromTop0shapeType75pibfile_0.wmf file_1.wmf

UNITED STATES GOVERNMENT

MEMORANDUM

United States Penitentiary 601 McDonough Boulevard, S.E.

Atlanta, Georgia 30315

August 20, 2008

Dear Offeror:

Enclosed is a solicitation package prepared by the Federal Bureau of Prisons, United States Penitentiary, Atlanta, Georgia, Contracting Office, for the acquisition of subsistence items for the 1st quarter of FY09. This package contains all the necessary information for submitting a request for quote for evaluation.

In submitting the request for quote, offerors should consider all information provided herein.

Please carefully follow all instructions located in the solicitation package concerning the content, format and submission of your quote.

All potential offerors are advised that this solicitation includes the clause FAR 52.212-4 (Oct 2003) for Commercial Items, Central Contractor Registration (CCR). This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the CCR database. Offerors should include their Data Universal Number System (DUNS) number in their offers. The Contracting Officer will verify registration in the CCR database prior to award by entering the potential awardee’s DUNS number into the CCR database. As of January 1, 2005, all potential offerors are required to complete the annual representations and certifications electronically via the On-line Representations and Certifications Application (ORCA), which should be completed at http://orca.bpn.gov. This information is included in this solicitation in the provision FAR 52.212-1 (Jan 2005) Instructions to Offerors - Commercial Items. Once you have completed the OCRA requirement, you are no longer required to submit 52.212-3 Offeror Representations and Certifications with your quote.

Failure to complete either of these registration procedures outlined in this solicitation, may result in elimination from consideration for award.

Offers shall be received on or before the deadline of Friday, September 12, 2008, 10:00am Eastern Standard Time, via mail only, faxed and e-mailed quotes will not be accepted. Mailed quotes shall be submitted to the following address:

HAND CARRIED:

Atlanta, GA 30315

PLEASE DO NOT SUBMIT QUOTES TO ANY LOCATION OTHER THAN THE ONE

LISTED ABOVE. Quotes received after the deadline will not be considered.

Please place any questions you may have in writing and fax them to (404) 635-5628 to my attention or email at We will consider all questions received and provide responses, where appropriate.

If you have any other questions, please feel free to call me at (404) 635-5219.

Sincerely, //s//

Cynthia Westbrook, Supervisory Contract Specialist

Enclosure