30 inch PVC or DI Pipe May 2024.pdf

ITB-24-039 Supply of 30” PVC or 30” D.I. Pipe Page 1 of 8

BOARD OF WATER WORKS OF PUEBLO, COLORADO

PURCHASING DEPARTMENT

719/584-0201 - Phone 719/584-0279 – Fax

Email: purchasing@pueblowater.org

I. INVITATION TO BID:

The Board of Water Works of Pueblo, Colorado’s (Pueblo Water) Purchasing Department, 319 W.

4th Street, P.O. Box 400, Pueblo, Colorado 81002-0400.

Bids must be received electronically no later than:

3:00 p.m. on Wednesday, May 29, 2024

Material/equipment/services to be purchased:

ITB-24-039- SUPPLY OF 30” DR 25 PVC PIPE or 30” CL200 DI PIPE W/POLYETHYLENE

Price quoted shall include any charges for packaging, containers, freight, and delivery to:

Warehouse, 707 W. 3rd Street, Pueblo, Colorado 81003

II. INSTRUCTIONS TO BIDDERS:

Public Bid Openings will be conducted via conference call at the bid closing time. To participate:

1. Dial 1-650-479-3208

2. Enter the access number: 26645032731

3. You will then be placed into the conference call joined by the Procurement Specialist who will begin reading the submitted bid proposals.

The Board of Water Works of Pueblo, CO (Pueblo Water) accepts proposals via; email, fax, submitted online using Rocky Mountain E-Purchasing System (https://www.bidnetdirect.com/colorado), hard copy mailed or dropped off. Pueblo Water is not obligated to accept quotes from offerors that are not submitted on time for any reason.

If you have questions or need assistance, contact BidNet support at 800-835-4603. After uploading bid documents, you must click the SUBMIT button. Pueblo Water will not accept uploads that are “saved” but not “submitted”. To verify that your bid was submitted successfully, you may contact BidNet Support or verify via the Bid Management tab in your account that the documents are not in “Draft” status.

Schedule of Events (subject to change) All times are local Colorado (MT) time

ITB Issued Monday, May 13, 2024

Inquiry Deadline Wednesday, May 22, 2024, 3:00 PM, MST

Proposal Due Date and Time Wednesday, May 29, 2024, 3:00 PM, MST

Pueblo Water solicitation documents are available solely on the Rocky Mountain E-Purchasing System (“RMEPS” - www.bidnetdirect.com/colorado). Interested bidders are responsible for verifying receipt of all applicable documentation, including any associated addenda. Pueblo Water does not guarantee accurate information obtained from sources other than RMEPS.

ITB-24-039 Supply of 30” PVC or 30” D.I. Pipe Page 2 of 8

Pueblo Water reserves the right to cancel this Invitation to Bid; reject any Bid, in whole or in part; to adjust the quantity of Work to be done as mandated by budgetary requirements; and to waive informalities or irregularities in the Bids received; when it is in Pueblo Water’s best interest to do so.

1. Proposals shall be submitted on the form prepared by Pueblo Water or entered in the online system Rocky Mountain Bid System https://www.bidnetdirect.com/colorado. Officials of Corporations shall designate their official title; partners or sole owners shall so state. The person signing the bid shall initial all corrections or erasures.

2. Bidder shall not stipulate in the proposal any conditions not contained in the specifications unless specifically required by special instructions. Any proposal which fails to comply with the literal letter of these instructions and the specifications may be rejected.

3. When approximate quantities are stated, Pueblo Water reserves the right to increase or decrease the quantity as best fits its needs.

4. Whenever requested, samples or descriptive material shall be filed with the bid/proposal.

5. In the case of goods or services, the award will be made to the quote deemed to be the most advantageous to Pueblo Water at Pueblo Water’s sole discretion. Pueblo Water reserves sole right to determine suitability of product offered. In determining the lowest responsible bid, Pueblo Water will consider all acceptable bids on a basis of the net price to be paid after deduction of any discount specified by the bid. Discounts will be figured from the date of receipt of invoice, after delivery, or in the case of incorrect invoice, from the date of receipt of corrective invoice.

6. When Bidder intends to furnish an alternate item, it considers equal to the one named on the bid specifications, the Bidder must submit any data and technical literature required by Pueblo Water to evaluate the item. Pueblo Water reserves the right to determine whether any substitute or alternate item is equal to the one named in the bid specifications.

7. Method of Bid Submittal - The Board of Water Works of Pueblo, CO (Pueblo Water) accepts proposals via; email, fax, submitted online using Rocky Mountain E-Purchasing System (https://www.bidnetdirect.com/colorado), hard copy mailed or dropped off. Pueblo Water is not obligated to accept bids from offerors that are not submitted on time for any reason.

8. Pueblo Water will allow online bid submission through Rocky Mountain Bid System at https://www.bidnetdirect.com/colorado and or faxed equipment utilizing the following guidelines:

Online - Bid must be successfully submitted and not just uploaded. You will receive a “Bid Submission Confirmation” pop-up window prior to final submission. If you are unsure if your documents were submitted successfully, contact Rocky Mountain E-Purchasing System at 800.675.4603 or verify via the Bid Management tab in your account that the documents are not in “Draft” status.

Faxed – Bid must be received by the Purchasing department before the deadline date and time.

a) Bids received on fax equipment will not be reviewed or evaluated upon receipt. The bid will be sealed until the designated bid opening date and time.

b) Pueblo Water does not guarantee the availability of fax equipment; bidders choosing to use fax equipment do so at their own risk. Bidders should allow enough time prior to scheduled bid opening for access to fax equipment.

https://www.bidnetdirect.com/colorado https://www.bidnetdirect.com/colorado tel:(800)%20675-4603

ITB-24-039 Supply of 30” PVC or 30” D.I. Pipe Page 3 of 8

c) Pueblo Water will only accept bids that are fully received prior to the scheduled bid opening.

Any bid that is printing at the bid opening time will be considered late and unacceptable.

d) Purchasing Department fax number is 719/584-0279.

9. In submitting the proposal, the vendor agrees that acceptance of any or all bids by the Pueblo

Water within a reasonable time constitutes a contract. No delivery shall become due or be accepted unless a purchase order has been issued by Pueblo Water’s Purchasing Department.

10. All bids submitted must indicate unit prices for each separate line item quoted in addition to showing the totals. In the case of a discrepancy between the unit price and the extension set forth for the item the unit price shall prevail; however, if the unit price is ambiguous, unintelligible, or uncertain for any cause, or is omitted, the amount set forth in the “extension” column shall be dived by the quantity for the item and the price thus obtained shall be the unit price. In case of discrepancy between the total shown on the bid form and the actual sum of the item totals, the actual sum of all item totals shall prevail.

11. All goods shall remain the property of the seller until delivered to and accepted by Pueblo Water.

12. When a date is set for delivery, the material will be delivered on or before the specified date(s) or Pueblo Water will have the right to cancel the contract for purchase of the material and proceed with purchase of equivalent material at market prices for immediate delivery and hold the bidder liable for any increase in price over and above the prices offered herein.

13. Seller agrees to defend and hold harmless the Purchaser, its customers and users of the material provided, against all loss, expense and damages, arising from bodily injury to any person, including death there from, and damage to property caused by any defective products supplied hereunder by the negligence or by the willful acts of seller, its agents or employees engaged in the manufacture, installation, delivery, erection, repair or operation of any equipment or material covered herein.

14. The successful bidder shall indemnify and save harmless Pueblo Water against all claims for damages and any loss or expense, including attorney's fees, sustained by reasons of royalties, patent, trademark, or copyright infringement which may be involved in the manufacture or use of the material to be furnished.

15. Pueblo Water certifies that the material covered by this invitation to bid is for its exclusive use in its official capacity and that it is exempt from Federal excise taxes, State and County sales and use taxes. Certificate(s) available upon request.

16. All official communication from Pueblo Water to bidders will be via postings on an electronic notification system, Rocky Mountain E-Purchasing System (RMEPS), bidnetdirect.com/Colorado. Pueblo Water will post notices that will include, but not limited to any modifications to administrative or performance requirements, answers to inquires received, clarifications to requirements, and the announcement of award. It is incumbent upon bidders to monitor the RMEPS carefully and regularly for any such postings.

17. Any explanations or corrections shall be made as Addenda to the documents and shall be published on RMEPS for all Bidders. Bidders shall acknowledge receipt of all Addenda in the appropriate spaces provided in the Bid Submittal Documents. Oral explanations and interpretations made prior to the Bid Opening will not be binding.

ITB-24-039 Supply of 30” PVC or 30” D.I. Pipe Page 4 of 8

18. Prospective bidders may make written inquires through RMEPS or by emailing the Procurement Specialist before the inquiry deadline concerning the ITB to obtain clarification of requirements.

19. It is the policy of Pueblo Water to afford the opportunity for any and every business, vendor, or contractor to participate in business dealings with the Pueblo Water. These business relationships are based on the premise that Pueblo Water shall not discriminate against any person, regardless of race, color, creed, sex, sexual orientation, marital status, national origin, ancestry, age religion or disability.

20. Bids will be rejected if there is reason for believing that collusion exists among the Bidders.

21. Any actual or prospective bidder who is aggrieved in connection with either the solicitation or award of a contract may protest in writing to the Pueblo Water Purchasing Specialist. The protest shall be submitted within three calendar days after such aggrieved person knows, or reasonably should have known, of the facts giving rise thereto. Regarding requirements or specifications set forth in this Bid, it is important for bidders to note that a challenge should be made within three calendar days of when the item being protested is known.

22. All Bids submitted shall be made available for examination by interested parties within a reasonable time following the Bid Opening. All information in the Bid Documents will be available for public scrutiny unless the Bidder specifically requests confidential treatment of some or all of its commercial data. Requests for confidentiality shall be in writing, and the portions of the commercial data for which confidentiality is requested shall be clearly identified. Procurement information shall be a public record to the extent provided by Article 24.72, C.R.S., as amended, and shall be available to the public as provided in the statute.

23. All materials submitted to the Board of Water Works of Pueblo, Colorado (Pueblo Water) are public records. The language on each page containing information the entity or individual does not want disclosed because it is considered confidential commercial or financial information must be identified and marked “Confidential” at the time of submittal. Failure to identify confidential information will result in all unmarked sections being deemed non-confidential and subject to public disclosure. Entire submissions may not be marked as Confidential. Pueblo Water will evaluate the information marked Confidential pursuant to Colorado law in determining whether to deny public disclosure of such information. The final decision as to what information will be disclosed, however, lies with Pueblo Water.

24. These instructions, proposal form and specifications have been developed with the hope of raising the standard of purchase negotiations to a satisfactory plane so that all transactions will be mutually satisfactory to all concerned. Your cooperation is invited.

ITB-24-039 Supply of 30” PVC or 30” D.I. Pipe Page 5 of 8

The undersigned bidder warrants that the material or services offered for sale hereunder complies in all respects with the instructions and specifications for said item(s) incorporated herein.

IN WITNESS WHEREOF, this offer is made this day of , 2024.

Name of Firm

By:

(signature of authorized agent) (print or type name of authorized agent)

Whose permanent mailing address is:

Street or P.O. Box City State Zip

Phone number Fax number

E-mail address

ITB-24-039 Supply of 30” PVC or 30” D.I. Pipe Page 6 of 8

Board of Water Works of Pueblo, Colorado Bid Form

ITB-24-039 - SUPPLY OF 30” DR 25 PVC PIPE or 30” CL200 DI PIPE W/POLYETHYLENE

DESCRIPTION QUANTITY PRICE/FT TOTAL PRICE

30” DR25 PVC PIPE 20 L.F.

OR

30” CL200 DI PIPE 20 L.F.

GRAND TOTAL

Note: The Pueblo Water of Water Works will pay the unit price for only the quantity of pipe shown above. If the Supplier is bidding ductile iron pipe with nominal 18’ laying lengths, the Supplier may cut one of the 18’ lengths of pipe to meet the required quantity or the Supplier may, at the Supplier’s own cost, provide more than the required quantity of pipe.

DISCOUNTS

Any cash discount given shall apply to net material value only with no deducts considered for transportation or costs of this nature. In determining the lowest acceptable bid, Pueblo Water will consider all acceptable bids on the basis of the net price to be paid after deduction of the discount from the Total Price specified by the bid.

PLEASE STATE THE FOLLOWING:

Manufacturer: Provide literature for brand and type of pipe supplied

FOB Destination:

Full Freight Allowed

Warehouse, 707 W. Third Street Pueblo, CO 81003 Full Freight Allowed

Delivery Date:

Terms of Sale (check one):

Net 15, Net 30, Net 60

P-Card

Check/ACH – Net 30 days

(Unless a discount for early payment is offered, Pueblo Water’s standard payment terms are net 30 days.)

Delivery Date is a critical element of this contract and in addition to Total Bid Price may be used by Pueblo Water as a basis for award of the contract. The bid price shall stipulate the time required for delivery after receipt of purchase order. Bid prices shall be F.O.B. Warehouse, 707 W 3rd St, Pueblo, CO 81003.

If this product requires Material Safety Data Sheet literature, the current MSDS, product literature, and any NSF/ANSI 60 or 61 material information must be included with your bid.

Please indicate a response below:

MSDS Provided Yes Required Product Literature* Yes Required

ITB-24-039 Supply of 30” PVC or 30” D.I. Pipe Page 7 of 8

MATERIAL SPECIFICATIONS

1. Polyvinyl Chloride (PVC) Pipe

PVC pipe sixteen (16) inch diameter and larger shall conform to AWWA Standard C-900-16, or latest revision thereto; and the compound and pipe shall be N.S.F. approved. All sixteen (16) inch pipes to be designated DR18, and all twenty (20) inch and larger pipe is to be designated DR25. All pipe shall have cast iron outside diameters and integral bell rubber gasketed joint.

Gaskets are to be bonded into the pipe bell at the factory prior to shipment.

All pipe is to be supplied with lubricant and is to be shipped in twenty (20) foot nominal lengths.

No random lengths will be accepted.

All PVC pipe furnished shall be certified in writing by the manufacturer that it conforms to AWWA Standard C-900-16 or latest revision thereto, and that it is N.S.F. approved.

2. Ductile Iron (DI) Pipe

All ductile iron (DI) pipe shall be manufactured in accordance with all requirements of AWWA Standard C-151-17, ANSI A21.51-17, or latest revision thereto. Standard laying length is eighteen (18) or twenty (20) feet. No random lengths will be accepted. The thickness design shall be in accordance with AWWA Standard C-150-14, ANSI A21.50-14, or latest revision thereto. Nominal pipe sizes four (4) inches through forty-two (42) inches shall be a minimum Pressure Class 200 for buried DI pipe.

The inside of all DI pipe shall be cement mortar lined in accordance with AWWA Standard C-104-

16, ANSI A21.4-16, or latest revision thereto, with an asphaltic sealcoat. All exterior surfaces of DI pipe shall have a bituminous coating of at least one mil thick.

The joint shall be the rubber gasketed “push-on” type. All DI pipe furnished shall be certified in writing by the manufacturer that it conforms to AWWA Standard C-151-17, ANSI A21.51-17, or latest revision thereto, and that it is N.S.F. approved. Where required, restrained joint DI Pipe shall be provided with all appurtenances required to complete the restrained joint assembly.

Polyethylene wrap shall be manufactured in accordance with AWWA Standard C-105-18, ANSI

A21.5-18, or latest revision thereto, “American National Standard for Polyethylene Encasement for Ductile Iron Pipe Systems”, with the following additional requirements or exceptions.

The raw material used to manufacture polyethylene wrap shall be Type 1, Class A, Grade E-1, in accordance with ASTM D-1248. The polyethylene wrap shall meet the following test requirements:

Tensile Strength - 1200 psi minimum Elongation - 300% minimum Dielectric Strength - 800 V/mil thickness minimum Thickness - Eight (8) mils minimum Nominal with minus tolerance not exceeding 10% of nominal Melt Index - .04 maximum

3. Special Notice

*Product Literature requires manufacturer’s literature, including drawings, description of valve weight, dimensions, and number of operating turns.

Note ALL Exceptions:

ITB-24-039 Supply of 30” PVC or 30” D.I. Pipe Page 8 of 8

The Pueblo Water of Water Works of Pueblo, Colorado, (Pueblo Water) in addition to reserving the right to accept or reject any and all bids, announces the following policy:

All bids submitted by a vendor for a specific product must have (30 days prior to bid opening) approval of their product which can be initiated by:

A. Submission of working sample per Pueblo Water specifications (30 days prior to any bid opening for a specific product).

B. Submit detailed drawings with sample (if applicable).

C. List of users in and out of the State of Colorado.

D. Availability and time for delivery.

E. Pueblo Water approved manufacturers of 30” PVC water distribution pipe as of 08/01/22 are:

1. J-M Eagle

2. IPEX

3. Diamond Plastics Corp.

4. North American Pipe Corp

F. Pueblo Water approved manufacturers of Ductile Iron water distribution pipe as of 08/11/04 are:

1. American Ductile Iron Pipe 4" thru 36"

2. Clow 4" thru 36"

3. Griffin Pipe 4" thru 36"

4. Pacific States Pipe 4" thru 36"

5. U.S. Pipe & Foundry 4" thru 36"

LOADING INSTRUCTIONS

All pipe shall be delivered with factory installed end covers on both ends of each length of pipe.

All pipe shall be palletized on flatbed trucks or flatbed trailers for commercial shipment and shall be suitable for unloading by means of a forklift truck. Strapping, blocking, bracing, and dunnage shall be in accordance with the applicable traffic regulations and in keeping with sound practice within the industry. Pueblo Water reserves the right to specify the method of palletizing. All stringers shall be 4” x 4” rough cut lumber. The pipe shall be so covered as to protect from diesel smoke. Smoke damaged pipe will be returned.

SHIPPING INSTRUCTIONS

All pipe purchased shall be delivered to the Warehouse, 707 W. 3rd Street, Pueblo, Colorado, OR to a location in Pueblo specified by Pueblo Water. Pueblo Water reserves the right to issue complete routing instructions for all shipments. Vendor must notify the warehouse at 719/584-0242 at least sixteen hours prior to delivery. No shipment accepted on holidays or weekends, unless requested by Purchaser. The delivery shall be made between the hours of 8:00 a.m. and 2:00 p.m. Unloading and stacking shall be the responsibility of the Purchaser.

END OF SPECIFICATIONS