30-26386-DPH Medical Waste Removal and Disposal - Addendum 1.pdf

Office of Procurement, Contracts and Grants

Solicitation Addendum

Solicitation Number: 30-26386-DPH

Solicitation Description: Medical Waste Removal and Disposal

Solicitation Opening Date and Time: August 18, 2026, at 2:00 PM ET

Addendum Number: 1

Addendum Date: August 13, 2026

Purchasing Agent: Amanda Kerstetter

1. THIS ADDENDUM DOES NOT NEED TO BE RETURNED.

2. FOLLOWING ARE QUESTIONS RECEIVED FOR THE SOLICITATION AND THE STATE’S RESPONSE TO

THE QUESTIONS.

Q

DOCUMENT

SECTION

VENDOR QUESTION RESPONSE

1 Section 5.2.1 Estimated Volumes, Page 16

Do you know the average weight per box for this job? A good range (for example 25-20 lbs.)

would be fine.

25-30 lbs.

2 Section 5.2.1 Estimated Volumes, Page 16

Can the State provide a breakdown of the estimated annual box volumes by waste type (pathological, biohazardous, sharps, trace chemotherapy, formalin-preserved tissue, etc.)?

For OCME: 15-20 boxes per week, totaling approximately 1,000 boxes annually, with about 60 of these being sharps and the remainder being biohazardous waste.

For State Lab (SLPH): Approximately 3,120 boxes annually (averaging 60 boxes per week)

NOTE: For bidding purposes on ATTACHMENT A: Pricing Form, vendors must use the exact estimated annual quantities listed in the solicitation (3,120 boxes for SLPH and 1,560 for OCME) to calculate their extended pricing.

3 Section 5.2.1 Estimated Volumes, Page 16

Are the estimated annual volumes of 3,120 boxes (SLPH) and 1,560 boxes (OCME) based on historical averages, and can the State share the prior 12-month actual volume data?

The estimated volume is based on current anticipated need. Prior 12-month actual volume is not relevant.

NC DEPARTMENT OF HEALTH AND HUMAN SERVICES

Solicitation Number: 30-26386-DPH Addendum Number: 1

4 Section 5.2.1 Estimated Volumes, Page 16

Is there any anticipated increase or decrease in waste generation over the contract term or renewal periods?

Anticipate changes of +/-5% from SLPH waste. No anticipated changes for

OCME.

5 Section 5.2.1 Estimated Volumes, Page 16, Attachment A:

Pricing Form, Page

If actual annual volumes differ materially from the estimates, will pricing remain fixed per box regardless of volume fluctuations?

Yes. The Unit Price per box submitted by the Vendor shall remain firm and fixed regardless of any volume fluctuations experienced throughout the contract term.

6 Section 5.1, Specifications

Will the waste include human head, torso or fetuses as part of the human tissue waste? Not to be confused with tissues, organs, body fluids, and body parts. Mainly concerning torso/head cadaver waste.

No.

7 Section 5.2 Tasks

– Removal of Medical Waste, Page 16; Section

5.2.3 Pickup

Procedures, Page

Will State personnel stage and package all waste prior to pick up, or is the contractor expected to perform any packaging, consolidation, or handling activities within the facility?

Yes, the state packages everything.

8 Section 5.1.1 Packaging, Pages 15-16

Can the State provide photographs or dimensions of the 18" × 18" wheeled bases referenced in the specifications?

Dolly: STERICYCLE Dolly for 18x18 containers, heavy-duty

9 Section 5.2 Tasks- Removal of Medical Waste, How many emergency pickups were requested during the last 12 months, and what were the approximate volumes associated with those requests?

No emergency pickups were required over the last 12-month historical period.

10 n/a Are prevailing wages applicable to this Bid? No. Prevailing wage regulations or Davis- Bacon Act requirements are not applicable to this service contract opportunity.

11 Section 6.7 Contract Changes, Page 19;

Attachment A:

Pricing Form, Page

Please confirm that pricing shall remain firm and fixed for the entire initial contract term and any renewal periods, and identify whether annual price adjustments, CPI-based increases, fuel surcharges, environmental fees, regulatory fees, or disposal cost escalators will be permitted.

Pricing must remain firm and fixed for the initial contract term. No additional fuel surcharges, environmental fees, or regulatory cost escalators are permitted.

Price adjustments for optional renewal terms are subject to written contract amendments.

12 Section 1.1 Contract Term, Page 5, Section

6.7 Contract

Changes, Page 19;

Attachment A:

Pricing Form, Page

If renewal options are exercised, will unit prices remain unchanged throughout the renewal periods, or will the State permit negotiated pricing adjustments at renewal?

The State prefers prices to remain unchanged. However, the State reserves the right to evaluate or negotiate minor structural costs variations prior to exercising an optional renewal period.

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