30-26360-DSB Cox Dorm, Milsap Dorm and Crockett-Peeler Building - Addendum 1.pdf
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- Solicitation number
- Doc2269027476
- Issued by
- Wake County, North Carolina
About this file
This is a Solicitation Addendum 1 issued by the North Carolina Department of Health and Human Services for IFB 30-26360-DSB, covering janitorial services at three facilities within the Governor Morehead School Campus Career and Training Center: Cox Dorm, Milsap Dorm, and Crockett-Peeler Building. The solicitation modifies the original terms to establish a contract initial term of one year beginning September 1, 2026, or upon final contract execution, whichever is later. Bids are due July 22, 2026, at 2:00 PM ET, with an estimated award in August 2026. The scope includes routine cleaning and sanitation services, dorm room cleaning upon vacancy or occupant departure, periodic floor stripping and waxing, carpet shampooing, and deep restroom cleaning. Service hours are 8:00 AM to 4:00 PM for Cox and Milsap Dorms, with Crockett-Peeler Building requiring spot cleaning and bathroom checks between 12:00 PM and 1:00 PM and general cleaning after 4:30 PM. After-hours emergency cleaning response time must be within one hour.
The current contractor is Any Day Cleaning Service LLC operating on a month-to-month basis with purchase orders rather than a formal contract. The addendum addresses vendor questions regarding occupancy levels (Cox and Milsap average 10–20 occupants each; Crockett-Peeler averages 30–40 occupants), cleaning staff availability requirements during service hours for emergency response, and parking arrangements behind Cox and Milsap Dorms with designated parking areas. Specific historical cost data, janitorial supply consumption records, and pricing breakdowns are available through public records requests to public.records@dhhs.nc.gov. The Department confirmed no significant additional buildings or services are anticipated during the contract term, and no prevailing wage ordinances beyond federal and state requirements apply to the Raleigh/Wake County area. Bidders must acknowledge receipt of this addendum by checking the appropriate option and executing the acknowledgment form.
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Office of Procurement, Contracts and Grants
Solicitation Addendum
Solicitation Number: 30-26360-DSB
Solicitation Description: Janitorial Services – Cox Dorm, Milsap Dorm and Crockett-Peeler Building
Solicitation Opening Date and Time: July 22, 2026, at 2:00 PM ET
Addendum Number: 1
Addendum Date: July 14, 2026
Purchasing Agent: Amanda Kerstetter
1. RETURN ONE PROPERLY EXECUTED COPY OF THIS ADDENDUM WITH BID RESPONSE OR PRIOR TO
THE BID OPENING DATE/TIME LISTED ABOVE.
2. THE SOLICITATION IS HEREBY MODIFIED AS FOLLOWS:
M1. SECTION 1.1 CONTRACT TERM, Page 5
The Contract shall have an initial term of one (1) year, beginning on the date of final Contract execution, or September 1, 2026, (the “Effective Date”) whichever is later.
M2. SECTION 2.4 IFB SCHEDULE, Page 6
Event Responsibility Date and Time
Submit Bids Vendor July 22, 2026, at 2:00 PM ET
3. FOLLOWING ARE QUESTIONS RECEIVED FOR THE SOLICITATION AND THE STATE’S RESPONSE TO
THE QUESTIONS.
Q
DOCUMENT
SECTION
VENDOR QUESTION RESPONSE
1 N/A Who is the current contractor? Any Day Cleaning Service LLC
2 N/A What is the current contract number? The current contract is on a month-to-month basis, with PO’s being issued, not contract numbers. The previous contract number is 30-23288
3 N/A What was the cost of the current contract? Please email public.records@dhhs.nc.gov for contract information.
4 5.1 Specifications, Pages 13-26
Will selected vendor be responsible for cleaning dorms rooms?
Yes, they are responsible for cleaning Dorm Rooms when vacant or upon departure of consumer
5 5.1 Specifications, Pages 13-26
Section 5.1.2----states the service hours for each facility-----Milsap and Cox building have service hours from 8am-4pm. Do you require cleaning staff to be on-site the entire time
Cleaning crew must be available for emergency incidents in timely fashion due to safety concerns and sanitations mailto:public.records@dhhs.nc.gov
NC DEPARTMENT OF HEALTH AND HUMAN SERVICES
Addendum Number: 1 frame from 8am-4pm. Or are these the hours in which the work has to be completed.
6 5.1 Specifications, Pages 13-26
Please clarify that the Crockett Building will be serviced twice a day-----once a day from 12- 1pm and then a night service after 4:30pm
Spot check or cleaning of bathrooms in Crockett Peeler between 12pm-1pm.
4:30pm is the general cleaning for the building
7 Attachment A:
Pricing
Can you disclose the current pricing for each facility----can you break out the figures based on Attachment A that was provided in the
RFP?
Please email public.records@dhhs.nc.gov for contract information.
8 Attachment A:
Pricing
What was the cost of major maintenance (stripping/waxing, shampooing carpets, deep cleaning of restrooms)?
Please email public.records@dhhs.nc.gov for contract information.
9 2.8 Bid Contents, Where can the required Attachments be found?
The attachments can be found in Ariba.
For assistance, please contact the NC eProcurement Help Desk at 888-211-
10 5.1 Specifications, Pages 13-26
Are there any significant changes to the scope of work or service requirements between the current contract and this solicitation?
There are some changes. Please email public.records@dhhs.nc.gov for a copy of the previous contract.
11 6.5 Acceptance of Work, Page 29
Does the current janitorial staff meet the contract requirements?
N/A – Temp Contract Crew and not fully able to staff full demands of contract
12 N/A Will the incumbent personnel be available for transition?
The incumbent is not required to be available for transition.
13 N/A Beyond federal and state requirements, are there any prevailing wage or living wage ordinances applicable to this contract in Raleigh/Wake County?
Not that we are aware of.
14 4.3 Background Checks, Page 11
Regarding background checks, what are the specific fingerprinting requirements, estimated processing times, and may employees begin work while credentials are being processed?
(The source only mentions that checks may be required at the vendor's expense).
That’s undetermined.
15 N/A Does the Department anticipate any additional buildings, locations, or services being added during the contract term?
No, not as this time.
16 5.1 Specifications, Pages 13-26
What is the average daily occupancy of the Cox Dorm, Milsap Dorm, and Crockett-Peeler Building?
Cox Dorn & Milsap Dorm – can range from 10-20 people each dorm. Crockett Peeler – 30 – 40 people
17 N/A Are there any scheduled campus events or seasonal programs that may require additional services beyond the routine cleaning schedule?
No
18 5.1 Specifications, Pages 13-26
What is the historical consumption data for janitorial supplies for the previous 12 months?
We currently aren’t tracking this usage.
mailto:public.records@dhhs.nc.gov
NC DEPARTMENT OF HEALTH AND HUMAN SERVICES
Addendum Number: 1
19 5.1 Specifications, Pages 13-26
What is the expected response time (e.g., within 2 hours) for the "After-Hours Emergency" cleaning services referenced in the solicitation?
Within an hour
20 5.1 Specifications, Pages 13-26
Approximately how many after-hours emergency cleaning requests have occurred annually over the past two to three years?
Zero
21 2.4 IFB Schedule, When is the Department anticipating awarding this solicitation?
Estimated August 2026
22 N/A Are there any specific restrictions on parking or loading/unloading areas for contractor personnel?
Parking areas are located behind Cox and Milsap Dorms and can unload close to buildings but will need to be moved to the designated parking area.
23 3.1 Method of Award, Page 9
The Evaluation Criteria references financial documents as part of the evaluation process.
Could the Department please clarify what specific financial document(s), if any, are expected to be submitted with the bid?
Required documents could include, but are not limited to, the Certification of Financial Condition form found on the NCDOA website. The only documents required to be submitted along with your bid are indicated in Section 2.8 Bid Contents.
24 5.1 Specifications, Pages 13-26
Could the agency provide the approximate square footage of tile flooring that requires periodic stripping and waxing in each building?
Please see Section 5.1 Specifications.
Percentages are indicated.
Failure to acknowledge receipt of this addendum may result in rejection of the response.
Check ONE of the following options:
☐ Bid has not been submitted. Any changes resulting from this addendum are included in our bid response.
☐ Bid has been submitted. No changes resulted from this addendum.
☐ Bid has been submitted. Changes resulting from this addendum are as follows:
Execute Addendum:
Offeror:
Authorized Signature:
Name and Title (Typed):
Date:
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