3-Submission Instructions - SPLBID1198.docx
DOCX document 22 KB Posted
- Solicitation number
- SPLBID1198
- Issued by
- Sacramento County, San Francisco City, California
About this file
This is a submission instructions document for the Sacramento Public Library Authority (SPLA) in California regarding a delivery truck leasing solicitation. The SPLA seeks qualified vendors with a headquarters or main office located within 30 miles of the Central Library at 828 I Street, Sacramento, CA 95814 to provide three leased delivery trucks for daily book deliveries throughout Sacramento County. The lease term is 84 months with an anticipated start no later than March 2027, subject to change. The question period runs from April 23, 2026 at 1:00 PM PDT through May 4, 2026 at 10:00 AM PDT, with proposal submissions due by May 19, 2026 at 5:00 PM PDT. Vendors must submit materials through the Bonfire Hub portal at https://saclibrary.bonfirehub.com/opportunities/231444.
Vendors must submit multiple required documents including a cover letter, statement of qualifications, customer service and support plan, itemized costs, references for three comparable organizations served within the past three years, a 2026 W-9 form, and proof of operations. Additionally, vendors must provide documentation confirming their headquarters location within the 30-mile requirement, acknowledge responsibility for parking costs at library locations, declare proposal validity for 305 days, disclose any conflicts of interest, and review the Non-Professional Services Agreement with noted exceptions or objections. The commodity code specified is UNSPSC 25101604 for delivery trucks. Individual file uploads are limited to 1000 MB maximum, and vendors should allow at least one day before the closing deadline to complete the submission process.
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Text version
Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
| Name |
| Type |
| # Files |
| Requirement |
| Cover Letter |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Statement of Qualifications |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Customer Service and Support |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| All Costs Itemized and Clearly Explained |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Details for at least three organizations for which your company has provided comparable goods and services to in the past three (3) years, preferably organizations of comparable size. |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| 2026 W-9 |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Proof of Operations |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Location: Include a statement that, at the time of the release of this RFP, the company has an established Headquarters or Main Office within 30 miles of the Central Library (828 I St. Sacramento, CA 95814) providing goods and services as outlined within the Scope of Services section of this RFP. Provide the address of the Headquarters or Main Office that meets this requirement for verification. Provide documentation confirming this address, such as a copy of the business license. |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Parking: The Vendor shall be responsible for any costs incurred for parking and transportation when working at Library locations. The Central Library, located at 828 I Street Sacramento, CA 95814, requires paid parking. Provide a statement acknowledging that vendors are responsible for the parking costs that their employees incur when working at Library locations. |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Proposal Validity: Provide a statement declaring that the proposal including any proposed costs are valid for a 305-day period from the proposal submission deadline. |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Conflicts of Interest: Vendors submitting proposals in response to this RFP must disclose to the SPLA any actual, apparent, direct or indirect, or potential conflicts of interest that may exist with respect to their company, management, or employees of the company or other persons related to the services to be provided under the Agreement to be awarded pursuant to this RFP. If a Vendor has a conflict of interest, please indicate. If not, include a statement to that effect. |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Proprietary Information: Provide a statement declaring that the proposal is valid for a 180-day period from the proposal submission deadline. |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Non-Professional Services Agreement: Review the agreement and note any exceptions or objections to the terms and conditions of the Non-Professional Services Agreement. If there are no requested exceptions or objections, a statement to that effect should be included in the proposal. |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
Commodity Codes
| Commodity Set |
| Commodity Code |
| Title |
| Description |
| UNSPSC |
| 25101604 |
| Delivery trucks |
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
2. Upload your submission at:
https://saclibrary.bonfirehub.com/opportunities/231444
The Question period for this opportunity starts Apr 23, 2026 1:00 PM PDT. The Question period for this opportunity ends May 04, 2026 10:00 AM PDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of May 19, 2026 5:00 PM PDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Sacramento Public Library uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support header1_image1.png
File details come from the government source that posted it. Updated .