3-Statement of Work (SOW).pdf

Attachment 3 – Statement of Work (SOW)

Combined Synopsis/Solicitation 70Z03822QK0000001

1.0 General

1.1 Objective

The United States Coast Guard (USCG), Aviation Logistics Center (ALC), Industrial Operations Division

(IOD) requires the performance of biannual (every six months) temperature uniformity surveys (TUS) on a variety of heat treating equipment. The Contractor shall provide trained and qualified personnel to perform these services. The efforts to be accomplished under this contract are scalable in nature to include other heat treating equipment that are not included in this Statement of Work (SOW) as it is anticipated that the covered equipment may change over the life of the contract. Pricing for a TUS to be done on any replacement or new equipment will be negotiated and added via a modification to the contract.

2.0 Requirements

2.1 Contractor Qualifications

The Contractor must have and maintain ISO/IEC 17025:2017 accreditation conferred by an Accreditation

Body recognized by the International Laboratory Accreditation Cooperation (ILAC). The Contractor shall provide a copy of its ISO/IEC 17025:2017 aaccreditation for the USCG's internal use only.

2.2 Government Furnished Material

The USCG will provide any fixtures, baskets, or racks commonly used during heat treat operations.

2.3 Scope

The Contractor shall provide one personnel for two days at ALC to perform the TUS on the equipment identified in Attachment 4 – List of Heat Treating Equipment and Survey Temperatures. The firm-fixed price listed in the schedule includes: travel time; on-site engineering hours; airfare; lodging; local transportation; and any other travel costs. The price does not include the cost of any equipment that requires repair and/or replacement. The Contractor is not authorized to exceed two days without prior written approval from the Contracting Officer via a modification to this Purchase Order.

The Contractor's representative shall travel to ALC to perform services based on a mutually agreed upon schedule. The Contractor's representative shall perform all work between the hours of 0700 and 1600

Eastern Standard Time, Monday through Friday (except Federal holidays). The Contractor's technical point of contacts (POC) for this effort is CWO Hayward Workman and Mr. Darnell Chamblee. Mr.

Workman may be reached by phone at (252) 335-6135 or by email at Hayward.D.Workman@uscg.mil.

Mr. Chamblee may be reached by phone at (252) 335-6414 or by email at Aaron.D.Chamblee@uscg.mil.

Please contact them to schedule the visit and arrange for base access.

Contractor shall provide qualified personnel and thermocouple wire to perform a TUS on the equipment listed in this contract at the firm-fixed prices listed in the Schedule. The TUS shall be conducted using a calibrated recording device and certified thermocouples to comply with the most current version of

Aerospace Material Specification (AMS) 2750 (currently AMS 2750F-2020) for the specified survey temperatures.

The contractor shall attach a pass/fail label to each oven with the following data: furnace ID; date the

TUS was performed; date when the next TUS is due, the survey temperatures tested with tolerance range:

furnace range; and name of servicing technician.

2.3.1 List of Covered Equipment

The list of equipment covered by this contract is included as Attachment 4 – List of Heat Treating

Equipment and Survey Temperatures. It is anticipated that the covered equipment may change over the life of the contract. Pricing for a TUS to be done on any replacement or new equipment will be negotiated and added via a modification to the contract.

2.3.2 Required Delivery Schedule

The required delivery schedule for the TUS to take place is March and September of each year; the required delivery schedule remains the same for all option years.

2.3.3 Deliverables and Documentation

The Contractor shall provide a copy of its ISO/IEC 17025:2017 accreditation for the USCG's internal use only.

The Contractor shall also provide the following documents to the USCG:

• Potentiometer & Asset Calibration Reports

• Temperature Uniformity Survey Reports

3.0 Contract Information

3.1 Period of Performance

The period of contract performance includes one (1) one-year base period and, if exercised, four (4) one-year option periods.

3.2 Place of Performance

The primary places of performance will be:

Aviation Logistics Center Aviation Logistics Center

1664 Weeksville Road Heavy Maintenance Facility (HMF)

Machine Shop, Bldg. 97 1060 Consolidated Road

Elizabeth City, NC 27909 Elizabeth City, NC 27909

3.3 Hours of Operation

The Contractor shall perform all work between the hours of 0700 and 1600 Eastern Standard Time, Monday through Friday (except Federal holidays). However, there may be occasions when the USCG will require the work to be completed during other than normal business hours, including weekends and holidays. In these instances the USCG will work with the Contractor to establish the schedule.

4.0 Contractor Personnel

4.1 On-Site Visits

All on-site visits will be coordinated with the technical point of contact (POC) and are limited to U.S.

citizens only. The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times during the onsite visit. Prior to any on-site visit, all visitors shall review Attachment 7 – ALC Visitor/Contractor Safety & Environmental Health Brochure.

4.2 Contractor Representative

The Contractor shall provide a single POC that shall be responsible for all Contractor work performed under this SOW. The Contractor shall provide the name of the POC and the name(s) of any alternate

POCs authorized to act for the Contractor in the absence of the primary POC before the start of performance. The primary POC and all designated alternates shall be able to read, write, speak and understand English.

4.3 Identification of Contractor Employees

The Contractor shall ensure all employees present a professional appearance appropriate for the position held. All Contractor personnel shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment so as not to present a Foreign Object Debris (FOD) hazard and clearly identifying the employee as a representative of the contracted firm.

5.0 Policies and Regulations

5.1 Access to USCG Base Elizabeth City

ALC is a tenant command of Base Elizabeth City. The Contractor shall be met at the gate by a

Government representative and shall be continually escorted by the representative for the duration of the visit. Base access requires 100% hands on ID checks. Drivers of vehicles must show a state driver license, valid vehicle registration, and current proof of insurance. All vehicles are subject to random search under

Title 18 U.S.C 1382.

5.2 Compliance with Local Regulations, Instructions, Directives

Contractor personnel shall comply with all local base regulations, instructions, directives, orders, and special procedures as promulgated by the Commanding Officer, USCG Base Support Unit (and all tenant commands), Elizabeth City, NC.

5.3 Removing Employees for Misconduct or Security Reasons

The Contracting Officer may direct the Contractor to remove any Contractor employee from USCG facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

5.4 Tobacco Policy

The USCG prohibits the use of smoking tobacco and smokeless tobacco in the workplace to protect the health of all its workers. The workplace includes any area inside or outside of a building or facility under the custody and control of the USCG where work is performed by active duty personnel, civilian employees, or personnel under contract to the USCG. The use of tobacco is prohibited in all USCG

Government vehicles (including Cushman type), in all USCG aircraft, floating unit, or any other aircraft contracted for use in the USCG. The use of tobacco products (smoking and smokeless) is permitted only in designated areas as defined in USCG ALC Instruction 6280.1 (series). Contractors may only use tobacco products in designated smoking areas and are accountable for appropriately discarding their smoking material and/or spit tobacco. Tobacco spit and residue shall be held in containers with sealing lids to prevent odor and accidental spills and disposed of in a sanitary manner that prevents public exposure. Employees caught violating the tobacco policy may be subject to immediate removal IAW section 5.3.

5.5 Environmental, Safety, And Occupational Health (ESOH)

The Contractor is solely responsible for compliance with all federal, state and local laws, including but not limited to the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standard 29 CFR 1910 and any ALC Instructions as applicable, and the protection of their employees. Note: ALC Instructions are annotated because many of the USCG/ALC standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The Government shall assume no liability or responsibility for the Contractor's compliance or non-compliance with such requirements. In addition, the Contractor is required to flow down the safety requirements/specifications to all subcontracts/subcontractors. Safety requirements listed herein that do not concern Contractor’s operations or services shall be considered self-deleting as mutually agreed by the Contracting Officer and the Contractor.

5.5.1 The Contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at ALC has the potential to expose workers to hazardous materials, which may include, but is not limited to hexavalent chromium, cadmium, beryllium, lead and others. Areas where exposures are expected to exceed the permissible exposure limits set by 29 CFR 1910 Occupational Safety and Health Standards, Subpart Z - Toxic and Hazardous

Substances are clearly marked as regulated areas. There may also be contact hazards with these materials during cleanup of dust, metal shavings, etc. The Contractor shall ensure proper protective measures are taken to ensure contracted employees are protected from these hazards, including the use of personal protective equipment. While working in regulated areas where the exposure to hazardous dust is expected, the USCG recommends, at a minimum, the use of Powered Air Purifying Respirators (PAPR) with a protection factor of 1000 when exposure levels may reach the OSHA permissible exposure levels.

5.5.2 The Contractor shall be subject to safety inspections of its work sites by the Government.

Contractor safety records shall be available upon request by the Contracting Officer. The Contractor shall be liable for, and shall indemnify and hold harmless the USCG against, all actions or claims pertaining to the “personal” safety requirements of employees. The Contractor shall provide all personal protective equipment (respiratory protection, hearing protection, gloves, steel-toed shoes, safety glasses, protective clothing, etc.). In addition, the Government is not responsible for medical examinations, hearing testing, substance abuse testing, or any other type of testing for Contractor employees.