3-SS-26-00405 Completed Contract File.pdf

This is a completed contract file for Hillsborough County, Florida, documenting a sole source procurement award to Earth Networks, Inc. for lightning detection and severe weather monitoring system hardware, software, and maintenance services. The contract encompasses the purchase and maintenance of Sferic Weather Stations, Sferic Maps licensing, Area Alerting Units, and Dangerous Thunderstorm Alert (DTA) technology. Services include preventative maintenance of existing weather stations, upgrades and replacements of legacy equipment, installation of additional Sferic Weather Stations, annual Sferic Maps licenses, lightning and severe weather alerting capabilities, SMS alerting services, and related field installation, verification, firmware updates, cleaning, testing, and commissioning. The contract was awarded for a two-year term with an estimated cost of $47,627.54, with the County reserving the right to extend the time period, adjust the scope of services, and increase the award amount accordingly.

The procurement was conducted as a sole source award pursuant to Section 3-205(2)(b) of the County's Procurement Policy, as Earth Networks, Inc. is the sole authorized source for the requested proprietary products and services required to maintain compatibility with the County's existing integrated Earth Networks system. The notice of intent was not a request for competitive proposals, and challenges to the procurement had to be submitted by the specified close date through the EUNA Procurement submission section. Absent any challenges, the award was expected to be made after the close date of the sole source notice.