3-Special Terms Conditions and Additional Requirement.pdf
PDF 149 KB Posted
- Attached to
- Ammunition
- Solicitation number
- RFB-26-224
- Issued by
- Yuma County, Arizona
About this file
This document contains Special Terms and Conditions and Additional Requirements for Request for Bid (RFB) RFB-26-224 issued by the City of Yuma, Arizona Procurement Division for the purchase and delivery of various pistol and rifle ammunition. The solicitation is a one-time purchase with the possibility of additional ammunition purchases within six months if funds become available. A public bid opening will be conducted via Microsoft Teams on November 3, 2025, at 11:10 AM MST. The City reserves the right to award up to three bidders for this contract to ensure goods are available on an as-needed basis, with preference given to bidders offering the quickest lead times. Bidders must state their delivery time in days on the Bid Table BT-05WY. All ammunition must be newly manufactured and packaged, with remanufactured ammunition explicitly prohibited.
Pricing terms require all bidding to include firm, fixed pricing for six months following notice of award, with freight charged on an F.O.B. Destination basis with no additional charges permitted, including fuel surcharges or drop fees. Bidders must be authorized to distribute ammunition within the State of Arizona and cannot propose alternate ammunition specifications, as consistency is required. If the contract value exceeds $100,000.00, the informal bid will be canceled and the procurement will be rebid formally in accordance with City Charter requirements. Multiple bidders may be awarded for individual items to allow purchasing flexibility from various sources. The exact ammunition quantities will be determined by departmental budget allowances, as the requested amounts are estimates only.
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Other files
| File | Type | Posted |
|---|---|---|
| 4-Specifications.pdf | ||
| 2-Instructions, Standard Terms Conditions.pdf | ||
| 1-Certification Addendum Acknowledgement Form.pdf |
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Text version
Procurement Division
Request For Bid (RFB)
Project: Ammunition
Ref #: RFB-26-224
11/3/2025
Public opening to be conducted via Microsoft Teams at 11:10 AM MST Teams: Click here to join the meeting Meeting ID: 250 375 466 245 Passcode: GNHyjB
All City of Yuma solicitations are accessed through the City’s Procurement Portal1 (Portal). A schedule of events and all other information pertaining to the solicitation are located in the Portal. Bid submittal assistance is available at Support@gobonfire.com, Monday through Friday, 8AM to 8PM, EST.
All documents issued as part of this solicitation, including but not limited to the Instructions, Standard Terms and Conditions, Special Terms & Conditions, Additional Requirements, Specifications, Addenda, and any Attachments, collectively constitute the contract between the City and the awarded party.
Throughout these documents, the entity responding to or awarded this solicitation may be referenced as “Bidder,” “Contractor,” or “Vendor.” These terms are used interchangeably and refer to the same party.
1. SPECIAL TERMS AND CONDITIONS
1.1. ANNUAL CONTRACTS: Bidder will hold firm, fixed pricing for a period of six (6) months after notice of award.
1.2. AWARD OF BID: The City may award up to three (3) Bidders, if required, to ensure goods or services are available on an “as needed” basis. The City reserves the right to award to the bidders with quickest lead time.
1.3. BID LIMIT (INFORMAL): In the event this contract exceeds $100,000.00, the contract will be canceled and formally bid as required by City Charter.
1.4. BRAND NAMES: Unless otherwise specified, the mention of a particular manufacturer’s brand name or number in the specifications does not imply that this particular product is the only one that will be considered for purchase. This reference is intended solely to designate the type of quality of merchandise that will be acceptable. Alternate offers will be considered and must include descriptive literature and/or specifications. Failure to provide descriptive literature and/or specifications with alternate offers may be considered non-responsive..
END OF SPECIAL TERMS AND CONDITIONS
2. Additional Requirements
2.1 This will be a one-time purchase. If additional funds are available, additional ammunition may be purchased within the next six months.
2.2 Bidder shall be authorized to distribute ammunition within the State of Arizona.
2.3 All ammunition must be newly manufactured and packaged. Remanufactured ammunition will not be accepted.
1 https://yumaaz.bonfirehub.com/portal/ https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTNlNWExZGYtZDJkYS00YWZlLTkxODEtMWZkYTFlZGIzZDVm%40thread.v2/0?context=%7b%22Tid%22%3a%224e49d791-03db-4828-89dc-e44f935572f2%22%2c%22Oid%22%3a%22b41e605e-c234-470e-9208-b74f9b491bb8%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTNlNWExZGYtZDJkYS00YWZlLTkxODEtMWZkYTFlZGIzZDVm%40thread.v2/0?context=%7b%22Tid%22%3a%224e49d791-03db-4828-89dc-e44f935572f2%22%2c%22Oid%22%3a%22b41e605e-c234-470e-9208-b74f9b491bb8%22%7d mailto:Support@gobonfire.com https://yumaaz.bonfirehub.com/portal/
Procurement Division
Request For Bid (RFB)
Project: Ammunition
Ref #: RFB-26-224
11/3/2025
2.4 Multiple bidders may be awarded for each item to allow for ammunition to be purchased from various bidders.
2.5 Freight must always be F.O.B. Destination. No other freight charges will be allowed, including but not limited fuel surcharges or drop fees.
2.6 Ammunition requested are estimated, exact amount of ammunition will be determined by the department’s budget allowance.
2.7 Alternate ammunition will not be allowed for this bid to keep consistency.
2.8 Bidder must state delivery time in days on the Bid Table BT-05WY.
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