SUPERIOR COURT OF CALIFORNIA,

COUNTY OF CALAVERAS

INVITATION FOR BIDS

(Non-IT Goods)

IFB NUMBER SP-2026-0030

ARMORED CAR SERVICES

IFB SP-2026-0030 p. 1

A. BACKGROUND / PURPOSE

The Superior Court of California, County of Los Angeles (“Court”) is requesting bids from well-qualified Vendors to provide armored car services. Interested and qualified Vendors who can demonstrate their ability to successfully provide the goods described in this Invitation for Bid (“IFB”) are invited to submit a bid.

If an award is made, the Court intends to award a Purchase Order in accordance with the Award Standards set forth in the Court Online Procurement Procedures.

This is a fully electronic IFB process. All bids must be submitted electronically on the Court’s Online Procurement Website at https://lacourt.bonfirehub.com/ (“Bonfire”) in accordance with the requirements set forth in this document. See the posted Court Online Procurement Procedures for further information.

B. DESCRIPTION OF GOODS

The Court seeks armored car services meeting the requirements set forth in the Statement of Work.

C. IFB TIME-LINE

The Court has developed the following list of key events related to this IFB. The listed dates are not binding upon the Court and subject to change at the discretion of the Court. Changes to the listed dates will be posted on Bonfire or on the Court’s website.

EVENT DATE

IFB Issued See Bonfire for exact date

Deadline for Submission of Questions See Bonfire for exact date

Bid Due Date (Late bids will not be accepted by the Court) See Bonfire for exact date

Bid Evaluations November, 2026

Notice of Intent to Award November, 2026

Expected Deliverable Date November, 2026

D. IFB PACKET ATTACHMENTS

1. Statement of Work

Describes in detail the specific goods for which bids are being solicited. Once a contractor has been selected, the Specifications may become part of the final Agreement.

https://lacourt.bonfirehub.com/

IFB SP-2026-0030 p. 2

2. Court Online Procurement Procedures

These rules and procedures govern this solicitation and should be read carefully by Proposer.

3. Terms and Conditions

Vendors are encouraged to review carefully the Purchase Order (“PO”) Terms and Conditions. The contractor selected to provide services as a result of this IFB process will be required to accept the PO Terms and Conditions.

Any material exception to the terms and conditions may render a bid nonresponsive. The Court, in its sole discretion, will determine what constitutes a material exception.

4. Required Forms

All forms posted on Bonfire must be completed and submitted electronically on Bonfire.

The completed forms will become part of Vendor’s bid.

5. Incorporated Documents

The following documents are incorporated in this IFB Packet by reference only and are available on the internet:

• DVBE Rules and Procedures http://www.lacourt.org/SPS/UI/ViewDoc.aspx?sid=6&did=641

E. MINIMUM REQUIREMENTS

Vendor must meet the minimum requirements listed below. Failure to comply with the minimum requirements may be cause for disqualifying a bid from further consideration. The Court may, in its discretion, waive minor deviations or defects.

1. Bid Submission Deadline. The bid must be submitted on Bonfire on or before the Bid Due Date. The Court will not accept proposals submitted by email, unless otherwise specified.

2. Insurance.

The selected contractor agrees to maintain insurance as specified in the PO Terms and Conditions.

3. Business License and Certifications (if applicable). Upon request of the Court, Proposer must submit copies of any current business licenses, professional licenses, certificates or other credentials required by the nature of the contract work to be performed by Proposer.

4. Authorized Reseller (if applicable). A reseller of a manufacturer’s product must be an authorized reseller of the product being offered in its proposal.

5. Required Forms. Vendor must complete and submit all Required Forms as directed.

http://www.lacourt.org/SPS/UI/ViewDoc.aspx?sid=6&did=641

IFB SP-2026-0030 p. 3

F. BID SUBMISSION

1. Vendor shall submit on Bonfire, where indicated, its pricing for the goods described in the Specifications. Bidders shall price each of the following line items on the IFB bid form:

• Monthly fee for scheduled service (two pickups per week)

• Per-minute charge, if any, for on-premises time beyond the standard allotted time

• Per-item charge, if any, for containers above the per-shipment threshold

• Per-trip charge for non-scheduled or off-day service

• Per-trip charge for holiday service

• Rate for optional excess liability coverage

• Hourly rate, if any, for records research

• Any other surcharge (such as fuel or insurance) with the method of calculation stated

2. Pricing offered should be all-inclusive, excluding sales tax.

NOTE: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code.

G. ADDITIONAL PROVISIONS

1. Cooperative Agreement (“Piggybacking”). Following discussion and consideration by the Court and the successful bidder/proposer, the “piggybacking clause,” provided in the Model Agreement, may be included in the final form of the Agreement if mutually desired.

2. Disabled Veteran Business Enterprise (“DVBE”) Preference.

a. The Court has established rules and procedures for its DVBE program. Qualified Proposers wishing to claim the DVBE incentive should refer to the DVBE Rules and Procedures for further information. The Court’s DVBE Rules and Procedures can be located at the following website:

https://www.lacourt.ca.gov/pages/lp/procurement/tp/shared-procurement-services-sps-program/cp/socioeconomic-programs-for-the-sps-program

b. A Proposer will receive the DVBE incentive if, in the Court’s sole discretion, Proposer has met all applicable requirements. If Proposer receives the DVBE incentive, the final score of its proposal will be increased (for evaluation purposes only) by an amount equal to 3% of the highest scoring proposal.

https://www.lacourt.ca.gov/pages/lp/procurement/tp/shared-procurement-services-sps-program/cp/socioeconomic-programs-for-the-sps-program https://www.lacourt.ca.gov/pages/lp/procurement/tp/shared-procurement-services-sps-program/cp/socioeconomic-programs-for-the-sps-program

IFB SP-2026-0030 p. 4

3. Generative Artificial Intelligence (GenAI)

a. Definitions.

“Artificial intelligence” or “AI” means technology that enables computers and machines to reason, learn, and act in a way that would typically require human intelligence.

“Generative Artificial Intelligence” or “GenAI” means an artificial intelligence system that can generate derived synthetic content, including text, images, video, audio, code, and data visualizations, that emulates the structure and characteristics of the system’s training data.

b. In its proposal, Proposer must notify the Court if Proposer’s goods or services contain or utilize GenAI (or will contain or utilize GenAI), or if GenAI is or will be included in any services, goods, or deliverables that materially impact:

1) functionality of a Court system (i.e., the work using GenAI could have a significant, substantial effect on the system’s data integrity, availability, confidentiality, or security, and failure to perform such work in accordance with the contract could cause major disruptions to court operations);

2) risk to the Court (i.e., the work using GenAI could have a significant, substantial effect on the Court’s operations, finances, security, or reputation, and failure to perform such work in accordance with the contract would constitute a high likelihood of damage to the Court); or

3) contract performance (i.e., when failure to conduct work which uses GenAI in accordance with the contract would constitute a material breach of contract).

c. Proposer’s failure to disclose GenAI to the Court may result in disqualification (at the Court’s sole discretion), and the Court reserves the right to seek any and all relief it may be entitled to as a result of such non-disclosure.

d. The Court reserves the right to incorporate GenAI-related provisions into the final contract and to reject bids/offers that present an unacceptable level of risk to the Court, as determined by the Court in its sole discretion.

4. Multiple Awards. The Court reserves the right, but is under no obligation, to award multiple contracts to more than one vendor under this RFP. If multiple awards are made, the Court will not be obligated to procure any minimum amount of Work under such contracts executed under this RFP.

ATTACHMENT A – STATEMENT OF WORK

1. Purpose

The Superior Court of California, County of Calaveras (“Court”) requires a qualified, licensed armored car service provider (“Contractor”) to securely pick up, transport, and deliver the Court’s deposits and other valuables between the Court and its designated depository. The Contractor shall furnish all personnel, armored vehicles, equipment, supplies, and insurance necessary to perform the services described in this Scope of Work.

2. Service Location and Frequency

Service Location Address Scheduled Frequency

Superior Court of California, County of Calaveras

400 Government Center Drive, San Andreas, CA 95249

Two (2) pickups per week

• Service days and pickup windows shall be mutually agreed upon by the Court and the Contractor and shall remain consistent from week to week unless changed in writing.

• The Court may add or remove service locations, or adjust frequency, by written amendment.

Services at any added location shall be provided under the same terms as this Scope of Work.

• The Contractor shall complete each stop within a reasonable, defined on-premises service time and shall state that standard allotted time in its bid.

3. Description of Services

The Contractor shall provide scheduled, on-route armored pickup and delivery services, including:

• Picking up securely sealed or locked deposit containers from the Court at each scheduled service.

• Transporting the containers directly to the Court’s designated financial institution or other mutually agreed-upon consignee.

• Delivering items (such as change orders or returned containers) from the financial institution to the Court, as requested.

• Handling containers that may hold currency, coin, checks, money orders, and other negotiable instruments or valuables.

• Transporting the number of containers the Court tenders at each stop. The Contractor shall state in its bid any per-shipment item threshold above which additional handling charges apply.

• Disclosing in its bid any maximum value it will accept per container or per shipment, and how larger shipments must be divided.

4. Chain of Custody and Receipts

• The Contractor shall inspect each container at pickup and may refuse any container that does not appear securely sealed or locked.

• The Contractor shall issue the Court a signed receipt for every container accepted, identifying the date, time, container count, and seal or bag numbers.

• The Contractor’s custody and responsibility begin when its employee signs for and takes physical possession of the container.

• Custody ends when the designated consignee takes physical possession and signs the Contractor’s receipt.

• If delivery cannot be completed, the Contractor remains responsible for the container until it is returned to the Court and a signed receipt is obtained.

• Containers shall be transported directly to the consignee without unauthorized stops or transfers.

5. Additional and As-Needed Services

In addition to scheduled service, the Contractor shall make the following available upon the Court’s request:

• Non-scheduled (special) pickups: Unscheduled or off-day pickups and deliveries, including a rescheduled pickup when the Contractor could not complete a scheduled stop.

• Holiday service: Service on federal, state, and Court-observed holidays when requested. The Contractor shall list any holidays on which it does not provide service.

• Excess liability coverage: Optional coverage for shipments that exceed the Contractor’s standard per-shipment liability limit. The Court may accept or decline this coverage.

• Records research: Retrieval of copies of receipts and transport records upon request, including records older than 60 days.

6. Liability, Insurance, and Loss Claims

• The Contractor shall be liable for any loss of or damage to the Court’s property while in the Contractor’s care, custody, and control, up to its stated per-shipment liability limit (or full value where excess coverage applies).

• The Contractor shall state its standard per-shipment liability limit in its bid and maintain cargo liability insurance sufficient to cover it for the full contract term.

• The Contractor shall carry commercial general liability, automobile liability, and workers’ compensation insurance meeting the Court’s requirements, and provide certificates of insurance before service begins.

• The Contractor shall notify the Court promptly in writing of any loss, delay, or incident affecting a Court shipment.

• The Court will retain deposit records sufficient to reconstruct lost or damaged checks. The Contractor shall cover the reasonable cost of check reconstruction for losses occurring in its custody.

• The Contractor shall describe its loss-claim procedure in its bid, including notice requirements, required documentation, and time to resolve claims.

7. Records, Personnel, and Bid Pricing

7.1 Records

• The Contractor shall maintain receipts and transport records for each Court shipment and provide copies on request.

• Records shall be retained for the contract term plus any period required by law or Court policy.

7.2 Personnel and Security

• Services shall be performed by trained, uniformed, and properly licensed armored car personnel using secured armored vehicles.

• Contractor personnel shall carry company identification and present it to Court staff at each stop.

• The Contractor shall hold all licenses and registrations required to operate an armored car service in California.