3-RFQt-03-Specifications, Erosion Contral Installation.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

SPECIFICATIONS

RFQt Ref. #: 27-0029 Doc. Ref#: RFQt-03 Page 1 of 7 RFQt Title: Erosion Control Installation

1.0 INTRODUCTION

The City of Fort Worth (City) is requesting quotes from qualified bidders for installation of erosion control products on “as needed” basis for the Transportation and Public Works Department (TPW). This is an informal solicitation and does not commit the City to award a contract or pay any cost incurred in preparing a response.

2.0 SCOPE OF WORK

2.1 TPW/Stormwater Operations shall purchase installation

of erosion blankets and silt fences. Design and materials shall be provided by TPW/ Stormwater to help prevent surface erosion from run-off and maximize the potential for establishing vegetation.

2.2 All products and materials shall be provided to the job

site by TPW/ Stormwater Operations Division.

Contractor shall provide all necessary tools and labor needed for the installation. Material included but not limited to include all items on the bid solicitation including anchor, staples and pins.

2.3 Contractor is to provide labor for installation and any

personal protective equipment for Contractor’s employees.

2.3.1 Erosion products shall be installed as required

by standard product specifications, unless alterations are made by the City. Any alterations and specifications shall be disc and agreed upon at the pre-job meeting held before installation of each job/project.

2.3.2 A pre-job meeting shall be held for all

installations at the job/project site prior to the Contractor beginning an installation. All prep-

RFQt Ref. #: 27-0029 Doc. Ref#: RFQt-03 Page 2 of 7 work including grading and ground stabilization shall be completed prior to the pre-job meeting. The City shall complete all ground prep-work.

2.3.3 A final inspection of each installation

job/project shall be conducted by the Contract Administrator at job/project completion.

Payment shall not be issued without a final inspection.

2.3.4 The Contractor is responsible for making

necessary repairs to pass final inspection at no additional cost to the City.

2.3.5 All erosion products and materials shall be

provided to the job site by the City. The City shall provide material such as but not limited to anchors, staples and pins. Contractor shall provide all necessary equipment/tools and labor needed for the installation.

2.3.6 Contractor shall provide all necessary

equipment/tools and labor needed for the installation.

3.0 MATERIAL NEEDED

3.1 Curlex II

3.1.1 Double Net Straw blanket – 1 year protection

3.1.2 Top Net: light weight photodegradable polypropylene

Matrix: 100%

3.1.3 Agricultural straw

3.1.4 Thread: Degradable

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3.1.5 Permissible Shear Stress: 2.25 Per Square Foot (PSF)

3.2 SC250

3.2.1 70/30 Straw/ Coconut blanket – 18-month protection

3.2.2 Top Net: medium weight Ultraviolet (UV) – stabilized

polypropylene

3.2.3 Middle Net: Heavy weight UV – stabilized polypropylene

3.2.4 Bottom Net: medium weight UV – stabilized polypropylene

3.2.5 Matrix: 70% Agricultural straw/ 30% Coconut fiber

3.2.6 Permissible Shear Stress: 2.749 PSF un-vegetated/ 10.0

PSF vegetated.

3.3 C125

3.3.1 100% Coconut blanket-2 year protection

3.3.2 Top Net: medium weight UV – stabilized polypropylene

3.3.3 Middle Net: Heavy weight UV – stabilized polypropylene

3.3.4 Bottom Net: medium weight UV – stabilized polypropylene

3.3.5 Matrix: 100% Coconut fiber

3.3.6 Thread: Black UV – stabilized

3.3.7 Permissible Shear Stress: 3.70 PSF un-vegetated/ 12.0 PSF vegetated.

3.4 SC350

3.4.1 Turf mat – high velocity protection/ Composite Turf

reinforcement mat

3.4.2 Top Net: Polypropylene 8.0 lbs./ 1,000 ft ² (3.91 kg/100m²)

3.4.3 Middle Net: Polypropylene, corrugated 24.0lbs/1,000ft

ft²(11.7 kg/100m²) approximant

3.4.4 Coconut fiber: 0.50 lbs./yd² (0.27 kg/m²)

3.4.5 Bottom Net: Polypropylene, 8.0 lbs./1,000 ft² (3.91 kg/100m²) approximant

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3.4.6 Matrix: 100% coconut matrix

3.4.7 Thread: Permanent

3.5 P550

3.5.1 Turf mat – extreme velocity protection

3.5.2 Top Net: Polypropylene 24.0 lbs./ 1,000 ft ² (11.7 kg/100m²)

3.5.3 Middle Net: Polypropylene, corrugated 24.0 lbs./1,000 ft ft²

(11.7 kg/100m²) approximant

3.5.4 Bottom Net: Polypropylene, 24.0 lbs./1,000 ft² (2.44kg/100m²) approximant

3.5.5 Matrix: 100% polypropylene fiber mix

3.5.6 Thread: Permanent

3.6 Silt Fence. Product materials shall be provided by Field Operations

3.6.1 12 Gauge or other similar structures

3.6.2 14 Gauge or other similar structures

4.0 AGREEMENT TERM

The initial term of the agreement shall be one (1) year. Upon the expiration of the initial term, the agreement shall renew under the same terms and conditions for up to four (4) one-year renewal periods, unless City or Supplier provides the other party with notice of non-renewal at least 90 days before the expiration of the initial term or renewal periods. In the event no funds or insufficient funds are appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor of such occurrence and the contract will terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds have been appropriated.

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5.0 METHOD OF AWARD

5.1 Quotes will be evaluated based on the lowest responsive and responsible bidder complying with all of the provisions of the solicitation, provided the bid price is reasonable, and it is in the best interest of the City to accept it.

5.1.1 A responsive bidder is defined to be one who submits a

completed quote packet within the stated time deadline and in accordance with the specification.

5.1.2 A responsible bidder is defined to be one who demonstrates via responses to the selection criteria his/her ability to successfully deliver the supplies, equipment, or services being procured.

5.2 In order for the City to receive adequate coverage on its requirements as specified in the solicitation, the City reserves the right to make multiple awards.

5.3 The City reserves the right to accept or reject in whole or in part any or all bids received and to make an award on the basis of individual item, combination of items, or overall bid, as it is deemed in the best interest of the City. The City also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete on time agreements of a similar nature.

5.4 The City also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete on time agreements of a similar nature.

6.0 PRICE ADJUSTMENTS

6.1 Vendors that require that unit prices be adjusted for increases or decreases in Vendor’s cost during the contract period shall use the procedure listed below. Price adjustments may only be requested on an annual basis in conjunction with the contract’s renewal.

6.1.1 The Vendor must submit its price adjustment request, in writing, at least 90 days before the requested effective period.

The Vendor shall provide written proof of cost increases with the price adjustment request and updated pricing per line item.

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6.1.2 If the City concludes that the rate increase being requested is unacceptable, the City reserves the right to adjust the rate request, or reject the rate request in its entirety and allow the contract to expire at the end of the contract term. If the City elects not to exercise the renewal option, the Purchasing Division reserves the right to issue a new solicitation or procure the goods or services by any other allowable means.

6.1.3 Prices shall remain firm for the term of the Agreement and shall include all associated freight and delivery costs, unless otherwise specifically stated in writing and agreed to by City.

6.1.4 Upon expiration of the contract term, the successful Vendor agrees to hold over under the same terms and conditions of the contract for a reasonable period of time to allow the city to re-solicitate an agreement, not to exceed ninety (90) days.

6.1.5 The provision of goods and/or services shall not be suspended by the Vendor except as expressly allowed by the contract’s terms and conditions.

7.0 QUANTITIES

The quantities listed on the bid table are only estimates based on previous usage and do not indicate intent to purchase or a guarantee of future business. The City of Fort Worth is obligated to pay for only those materials and services actually ordered by an authorized City employee and then received as required and accepted by the City.

8.0 SMALL BUSINESS PROGRAM

This solicitation is subject to the Small Business Program, Ordinance No.

27832-08-2025 under Chapter 21 of the Code of the City of Fort Worth.

More information on the program can be found on the city’s website at:

https://www.fortworthtexas.gov/news/2025/7/sbdp

9.0 INVOICES AND PAYMENTS

9.1 Registration - Successful Bidder(s) is required to register for direct deposit payments prior to providing goods and/or services using the forms posted on the City’s website at:

https://www.fortworthtexas.gov/departments/finance/purchasing/register https://www.fortworthtexas.gov/news/2025/7/sbdp https://www.fortworthtexas.gov/departments/finance/purchasing/register

RFQt Ref. #: 27-0029 Doc. Ref#: RFQt-03 Page 7 of 7

9.2 Payment – All payment terms shall be “Net 30 Days” unless specified in the bid and agreed in the City.

9.3 Invoices – The Vendor shall send invoices electronically to the City’s centralized Accounts Payable department invoice email address:

Supplierinvoices@fortworthtexas.gov

Please include the following on the subject line of your email: Supplier name, Invoice number, and PO number, separated by an underscore (ex: Example, Inc._123456_FW013-0000001234)

This email address is not monitored so please do not send correspondence to this email. If Vendor has any invoice questions, please contact the City Department ordering the goods/services or Central Accounts Payable at 817-392-2451 or by email at:

ZZ_FIN_AccountsPayable@fortworthtexas.gov

10.0 QUOTE SUBMISSION INSTRUCTIONS

A quote may be deemed non-responsive and may be disqualified, at the City’s discretion, if the bid submittal fails to comply with the following instructions.

10.1 Bidder shall submit the following items:

10.1.1 Completed RFQt-01 Forms

10.1.2 Completed Bid Table BT-08VX

10.1.3 Small Business Enterprise Certificate, if applicable.

10.1.4 Provide lead time estimates

mailto:Supplierinvoices@fortworthtexas.gov mailto:ZZ_FIN_AccountsPayable@fortworthtexas.gov