3-RFQt-03- Specifications.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

SPECIFICATIONS

RFQt Ref. #: 26-0174 Doc. Ref#: RFQt-03 Page 1 of 7 RFQt Title: Shipping Container Office

1.0 INTRODUCTION

The City of Fort Worth (City) is requesting quotes from qualified vendors for the one-time purchase and delivery of a 40-foot standard height one-trip shipping container office with integrated restroom for the Water Department.

This is an informal solicitation and does not commit the City to award a contract or pay any costs incurred in the preparation or submission of a response.

The City of Fort Worth is soliciting quotes from qualified vendors for the one-time purchase and delivery of a 40-foot standard height, one-trip shipping container office with integrated restroom. This unit will serve as a replacement for the City’s existing mobile office currently located at the wastewater discharge site. The new shipping container office will provide a durable, secure, and long-term workspace solution for personnel assigned to that location.

2.0 SPECIFICATIONS

2.1 Provide one (1) 40-foot standard height, one-trip shipping container.

2.1.1 Doors and Windows

2.1.1.1 Provide a minimum of one (1) 36-inch steel entry door.

Door shall include a deadbolt lock and security bar.

2.1.1.2 Provide a minimum of four (4) windows including

security bars on each window, nominal size 32” x 36” or approved equivalent.

2.1.2 Electrical

2.1.2.1 Provide a minimum 100-amp service panel.

2.1.2.2 Two (2) to four (4) interior LED or fluorescent light fixtures (4’ or longer).

2.1.2.3 Minimum one (1) exterior flood / security light at entry door.

2.1.2.4 Four (4) to eight (8) interior 110V electrical outlets, including one (1) GFI receptacle in restroom.

RFQt Ref. #: 26-0174 Doc. Ref#: RFQt-03 Page 2 of 7

2.1.2.5 A 50 AMP generator inlet.

2.1.3 HVAC

2.1.3.1 One (1) 15,000–18,500 BTU air conditioning unit with

heat

2.1.3.2 Mounting Frame

2.1.3.3 Weather Cover

2.1.3.4 Security bars / housing

2.1.5 Interior Finishes

2.1.5.1 Office flooring (plywood or other approved material)

2.1.5.2 Restroom flooring (vinyl or other approved material)

2.1.5.3 Interior spray foam insulation (2LB, R-10.5)

2.1.6 Restroom

2.1.6.1 Toilet

2.1.6.2 Vanity with sink

2.1.6.3 Interior door

2.1.6.4 Tankless water heater (appropriately sized)

2.1.7 Utility Connections

2.1.7.1 Exterior water supply connection

2.1.7.2 Exterior drain connection

2.1.7.3 Exterior vent connection

2.1.8 Exterior

2.1.8.1 Provide exterior paint color(s) available

2.1.9 Submittal Requirements

2.1.9.1 Provide dimensioned floor plan layout

2.1.9.2 Provide interior layout drawing restroom location

RFQt Ref. #: 26-0174 Doc. Ref#: RFQt-03 Page 3 of 7

2.1.9.3 Provide photographs or renderings of similar completed units

2.1.9.1 Electrical system

2.1.9.2 HVAC system

2.1.9.3 Plumbing system

2.1.9.4 Interior and exterior of container

2.2 Delivery

2.2.1 Unit shall be delivered to 3288 Yuma St, Fort Worth, Texas

76106 - Fort Worth Water Department, Pretreatment Section.

2.2.2 Unit shall be delivered between normal business hours 7:00 a.m.

to 4:00 p.m., Monday through Friday

2.2.3 All systems tested prior to delivery

2.2.4 Unit ready for utility connection

2.2.5 Holiday closure hours shall be all City observed holidays as follows:

2.2.5.1 New Year’s

2.5.5.2 Martin Luther King

2.5.5.3 Memorial Day

2.5.5.4 Juneteenth

2.5.5.5 July 4th

2.5.5.6 Labor Day

2.5.5.7 Thanksgiving Thursday and the following Friday

2.5.5.8 Christmas Day

2.3 Warranty

2.3.1 Provide structural warranty period

2.3.2 Provide electrical warranty period

2.3.3 Provide HVAC warranty period

2.3.4 Provide plumbing warranty period

RFQt Ref. #: 26-0174 Doc. Ref#: RFQt-03 Page 4 of 7

2.4 Exclusions

2.4.1 Provide specifications for site preparation prior to delivery

2.4.2 Provide any permits that may be required prior to delivery and set-up

2.4.3 Any delivery and/or set-up fees should be itemized separately

2.4.4 Provide proposed production and delivery timeline

3.0 AGREEMENT TERM

This Agreement is for a one-time purchase of a fully constructed and delivered shipping container office unit with integrated restroom, as specified in the Request for Quote (RFQ) and Vendor’s submitted proposal.

The term of this Agreement shall commence upon execution and shall remain in effect until final delivery, inspection, acceptance, and payment of the unit are completed, unless terminated earlier in accordance with the terms herein.

The Vendor shall provide all labor, materials, equipment, fabrication, and transportation necessary to deliver a complete, functional unit in accordance with the agreed specifications. Delivery shall occur within the timeline specified in the Vendor’s proposal and accepted by the City.

The Vendor shall notify the City promptly of any anticipated delays and provide a revised schedule for approval. Failure to meet the agreed delivery timeline may be considered a breach of contract unless caused by factors beyond the Vendor’s control and approved by the City in writing.

Upon delivery, the unit will be subject to inspection by the City. Final acceptance will occur only after the unit is determined to meet all required specifications, is free from defects, and is fully operational, including all electrical, HVAC, and plumbing components.

Payment shall be made in accordance with the agreed pricing and terms, following receipt of a valid invoice and successful acceptance of the unit by the City.

RFQt Ref. #: 26-0174 Doc. Ref#: RFQt-03 Page 5 of 7

This Agreement does not establish any ongoing service, maintenance, or recurring purchase obligation unless expressly stated elsewhere in writing. Any additional services beyond the scope of this one-time purchase must be authorized through a separate agreement or written amendment.

The Vendor shall provide all applicable warranties as specified in their proposal, which shall survive final acceptance of the unit.

4.0 METHOD OF AWARD

4.1 Quotes will be evaluated based on the lowest responsive and responsible bidder complying with all of the provisions of the solicitation, provided the bid price is reasonable, and it is in the best interest of the City to accept it.

4.1.1 A responsive bidder is defined to be one who submits a

completed quote packet within the stated time deadline and in accordance with the specification.

4.1.2 A responsible bidder is defined to be one who demonstrates via responses to the selection criteria his/her ability to successfully deliver the supplies, equipment, or services being procured.

4.2 In order for the City to receive adequate coverage on its requirements as specified in the solicitation, the City reserves the right to make multiple awards.

4.3 The City reserves the right to accept or reject in whole or in part any or all bids received and to make an award on the basis of individual item, combination of items, or overall bid, as it is deemed in the best interest of the City. The City also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete on time agreements of a similar nature.

4.4 The City also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete on time agreements of a similar nature.

5.0 PRICE ADJUSTMENTS

RFQt Ref. #: 26-0174 Doc. Ref#: RFQt-03 Page 6 of 7

The pricing provided under this Agreement shall remain firm and fixed for the duration of the contract and shall include all costs necessary to provide the completed shipping container office unit, including but not limited to materials, labor, fabrication, delivery, and any associated fees.

No price increases shall be allowed after contract execution. The Vendor shall not be entitled to any additional compensation due to increases in material costs, labor costs, tariffs, supply chain impacts, or other economic conditions.

Any request for a price adjustment must be submitted in writing and is subject to prior written approval by the City. Price adjustments will only be considered in the event of a material change in scope initiated by the City and must be supported by detailed documentation justifying the adjustment.

Unauthorized price increases or additional charges not approved in writing by the City shall not be paid.

In the event of an approved change in scope, pricing adjustments shall be fair, reasonable, and negotiated in good faith between both parties and documented through a formal written amendment to this Agreement.

6.0 QUANTITIES - The quantities listed on the bid table are only estimates based on previous usage and do not indicate intent to purchase or a guarantee of future business. The City of Fort Worth is obligated to pay for only those materials and services actually ordered by an authorized City employee and then received as required and accepted by the City.

7.0 SMALL BUSINESS PROGRAM - This solicitation is subject to the Small Business Program, Ordinance No. 27832-08-2025 under Chapter 21 of the Code of the City of Fort Worth. More information on the program can be found on the city’s website at:

https://www.fortworthtexas.gov/news/2025/7/sbdp

8.0 INVOICES AND PAYMENTS

8.1 Registration - Successful Bidder(s) is required to register for direct deposit payments prior to providing goods and/or services using the forms posted on the City’s website at:

https://www.fortworthtexas.gov/news/2025/7/sbdp

RFQt Ref. #: 26-0174 Doc. Ref#: RFQt-03 Page 7 of 7 https://www.fortworthtexas.gov/departments/finance/purchasing/register

8.2 Payment – All payment terms shall be “Net 30 Days” unless specified in the bid and agreed in the City.

8.3 Invoices – The Vendor shall send invoices electronically to the City’s centralized Accounts Payable department invoice email address:

supplierinvoices@fortworthtexas.gov Please include the following on the subject line of your email: Supplier name, Invoice number, and PO number, separated by an underscore (ex: Example, Inc._123456_FW013-0000001234) This email address is not monitored so please do not send correspondence to this email. If Vendor has any invoice questions, please contact the City Department ordering the goods/services or Central Accounts Payable at 817-392-2451 or by email at:

Zz_FIN_AccountsPayable@fortworthtexas.gov

9.0 QUOTE SUBMISSION INSTRUCTIONS

A quote may be deemed non-responsive and may be disqualified, at the City’s discretion, if the bid submittal fails to comply with the following instructions.

9.1 Bidder shall submit the following items:

9.1.1 Completed RFQt-01 Forms

9.1.2 Completed Bid Table

9.1.3 Small Business Enterprise Certificate, if applicable.

https://www.fortworthtexas.gov/departments/finance/purchasing/register mailto:supplierinvoices@fortworthtexas.gov mailto:Zz_FIN_AccountsPayable@fortworthtexas.gov