3-RFQ-P Qualified Affordable Housing Administrator 11.03.25.pdf

Request for Qualifications:

Housing and Policy Development

REQUEST FOR QUALIFICATIONS/PROPOSALS (RFQ/P) for

QUALIFIED AFFORDABLE HOUSING ADMINISTRATOR

VIRTUAL PRE-SUBMITTAL MEETING:

WEDNESDAY, NOVEMBER 19, 2025, 2:00 PM EST

QUESTIONS SUBMITTED IN BONFIRE DUE:

WEDNESDAY, DECEMBER 3, 2025, BY 4:00 PM EST

Step 1 (ALL) QUALIFICATIONS DUE:

FRIDAY, DECEMBER 19, 2025, BY 1:00 PM EST

Step 2 SHORTLIST ONLY PROPOSALS DUE:

FRIDAY, JANUARY 9, 2026, BY 1:00 PM EST

Late submittals will not be accepted Submittals are only accepted through Bonfire

Please see the information on the following page to access the link to register as a vendor and to submit STEP 1 -

QUALIFICATIONS in BONFIRE:

Electronic proposal must be labeled:

QUALIFIED ADMINISTRATOR SERVICES

RFQ/P released: 11/03/2025 Project Number: HPD-2025-089:

To Register:

Atlanta Beltline Inc. (ABI) has partnered with Bonfire Interactive to create a new procurement portal that will allow you to receive notifications of procurement opportunities and to submit responses to ABI electronically. Vendors are directed to visit the ABI website at https://www.Beltline.org/procurement. Next, follow the instructions and click the Bonfire vendor registration link to register your company.

Registration is easy and free. Please be sure to select commodity codes based on the types of services you provide and/or listed in the Bonfire registration portal.

Already Registered, or just to see the current solicitations, or if you just want to go directly to the portal:

https://Beltline.bonfirehub.com/portal/?tab=openOpportunities

VIRTUAL PRE-SUBMITTAL MEETING: NOVEMBER 19, 2025, 2:00 –

3:00 P.M. (EST)

Atlanta Beltline, Inc. is inviting you to a scheduled Zoom meeting.

*Meeting registration is required.

When: Nov 19, 2025, 02:00 PM Eastern Time (US and Canada)

Register in advance for this meeting:

https://us02web.zoom.us/meeting/register/D129LyQwRwuazCGPILbblg

After registering, you will receive a confirmation email containing information about joining the meeting.

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https://www.beltline.org/procurement https://www.beltline.org/procurement https://beltline.bonfirehub.com/portal/?tab=openOpportunities https://beltline.bonfirehub.com/portal/?tab=openOpportunities https://us02web.zoom.us/meeting/register/D129LyQwRwuazCGPILbblg

Introduction and Purpose of Solicitation Atlanta Beltline, Inc. (ABI) is seeking qualifications from experienced firms to serve as a Qualified Administrator responsible for managing the affordable for-sale homeownership program across ABI sites. The selected administrator will lead efforts to market affordable for-sale homes, qualify and vet homebuyers, and perform long-term compliance monitoring to ensure ongoing adherence to affordability requirements, including those outlined in Land Use Restriction Agreements (LURAs).

Selected firm(s) will enter into a 5-year task order contract with ABI and be issued task orders on an as-needed basis, with specific scopes, schedules, and budget. Task orders will vary in scope and size.

Background Atlanta Beltline, Inc. (ABI) is advancing one of the most comprehensive and ambitious urban redevelopment programs in the United States. The Atlanta Beltline is a transformational infrastructure project that will ultimately connect 45 neighborhoods via a 22-mile loop of multi-use trails, streetcar lines, and parks, driving equitable development, mobility, and sustainability throughout the city.

As part of its commitment to equitable growth, ABI is actively working to expand access to affordable homeownership opportunities within Beltline communities. To support this goal, ABI seeks to engage a Qualified Administrator to manage the qualification, marketing, compliance, and resale processes for income-restricted for-sale housing developed on ABI-controlled sites.

The first project under this contract will be for sale housing at 425 Chappell Road, an ABI-owned site. Additional opportunities will follow as ABI advances its development pipeline.

The selected consultant will play a central role in ensuring that homes are sold to qualified buyers and remain affordable in accordance with applicable requirements, including Land Use Restriction Agreements (LURAs). This work will include marketing support, buyer eligibility verification, compliance monitoring, and stewardship of long-term affordability throughout the lifecycle of each home.

For reference, a list of ABI-owned properties is included as Exhibit A to this RFQ.

Inclusion on that list does not necessarily indicate that a site will contain for-sale housing or fall under the scope of this contract.

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Scope of Services The selected firm will be responsible for:

• Marketing and Outreach o Develop and execute marketing strategies that target income-qualified homebuyers at various AMI levels.

o Conduct outreach efforts within the Atlanta market, with specific sensitivity to and experience in Beltline communities.

• Buyer Qualification & Vetting o Verify and document the eligibility of potential buyers based on income and other criteria in accordance with applicable affordability requirements.

o Maintain a database of interested and qualified buyers.

• Sales Support & Buyer Assistance o Support ABI and its development partners in selling homes exclusively to income-qualified households.

o Provide technical assistance to buyers throughout the purchasing process, including education around affordability restrictions and resale obligations.

o Assist homebuyers in accessing available local down payment assistance programs and financing opportunities.

• Compliance Monitoring & Reporting o Monitor long-term compliance with affordability requirements, including resale restrictions and reporting obligations under LURA agreements.

o Provide regular reporting to ABI detailing compliance status, resale activity, and other relevant metrics.

• Resale Oversight o Manage the resale process to ensure that homes remain affordable and are resold to qualified buyers.

o Educate existing homeowners on restrictions related to resale and refinance.

• Advisory Support for Long-Term Stewardship o Support ABI in developing or partnering with an existing community land trust to enable the creation and management of permanently affordable for-sale homes.

o Advise ABI on the formation and operational structure of Homeowners Associations for new developments, including recommended governance, affordability protections, and compliance mechanisms.

Step 1: Required Qualifications

All interested firms must submit a cover letter introducing the firm and services, and documentation to support the following minimum qualifications:

• Respondents must demonstrate a minimum of seven (7) years of experience of administering affordable homeownership programs.

• Respondents must possess all licenses and registrations required to perform the applicable service(s) in the State of Georgia.

• Respondents must demonstrate an understanding of the Atlanta Beltline mission and vision based on the work that has been completed to date.

Step 2: Evaluation Criteria for Shortlisted Firms

Notified shortlisted firms must provide a proposal that includes all the information requested in this RFQ package and address the specifics of the project requirements.

Proposals should include:

1. Executive Summary o Brief introduction of firm o Describe key qualifications and interest in working with ABI o Summarize relevant experience and certifications.

2. Experience & Approach o Detailed description of relevant projects administered within the last 7 years, particularly in affordable homeownership programs.

o Portfolio overview and real estate owned by firm o Experience working with public entities such as municipalities or housing agencies.

o Description of experience operating in Atlanta and familiarity with Beltline communities.

3. Proposed Team o Names, roles, and qualifications of key staff members who will provide services under this contract.

4. Capacity & Resources o Statement of capacity to fulfill the scope of services, including technology, tools, and processes to ensure efficient compliance monitoring and reporting.

5. References o Contact information for at least three (3) public or quasi-public agencies or municipalities for whom similar services have been provided.

6. Cost Proposal.

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Evaluation Criteria

Standard Maximum Points

Project Understanding based on Scope of Work

Demonstrated understanding from a narrative description of how the firm proposes to execute the tasks. The products that would result from each task are identified. The firm shall rely on its expertise and experience with similar projects to demonstrate how it will effectively complete the proposed project.

Cost Proposal Descriptive breakdown of fees and costs. 10 Project Team and Team Experience

Evaluation will be based on the four areas listed below.

Compliance and Stewardship

Experience with LURA compliance, resale oversight, and long-term affordability monitoring.

Buyer Support Proven ability to qualify buyers, support access to down payment assistance, and provide guidance through the sales process.

Local Market Knowledge

Demonstrated familiarity with the Atlanta housing market and established relationships with financing institutions for affordable for-sale single family products

Strategic Advisory Ability to advise on land trusts and HOAs in the context of affordable for-sale housing.

Total maximum points 100

Process and Submittal Requirements

1. Process:

The intent of this solicitation is to procure a firm best qualified to perform the services described under Work/Tasks Requested and Scope of Work. Only firms or individuals that respond to this RFQ and meet or exceed the requirements will be eligible for consideration.

Please note:

This procurement may be canceled at any time if, in the opinion of ABI, the project goals will not be achieved by awarding a contract, or the firms or individuals are considered non-responsive, or at the convenience of ABI. The procurement process may be revised at any time during the solicitation, selection, evaluation and negotiation phases up to the contract execution.

2. DBE Participation

ABI is committed to the practice of non-discrimination in the selection of firms, members, and relationships with a desire to reflect diversity in the participation of companies engaged in the Atlanta Beltline effort. ABI strongly encourages participation by DBEs (FBE, MBE, SDB and SBE entities) in all contracts issued by ABI. Minority and Female Owned Business Enterprises must be certified by Georgia Department of Transportation, the City of Atlanta, Georgia Minority Supplier Development Council, MARTA, or the Federal Government. SBE participants must be certified by the City of Atlanta. SDB participants must be certified by the U.S. Small Business Administration (SBA). Applicants must include copies of DBE certifications with their Statement of Qualifications (SoQs).

3. Questions Questions and requests for clarification regarding this RFQ must be submitted in Bonfire. If a substantive clarification is in order, ABI will issue an addendum to all recorded holders of the RFQ no later than 72 hours prior to the date the response to this solicitation is due. All questions of a material nature will be shared (located with project files) with all registered firms/teams in Bonfire.

4. Response By submitting qualifications, the Respondent accepts the Terms and Conditions.

5. Qualifications Due Sealed qualifications must be submitted in Bonfire no later than the date and time and at the location specified on the cover of this solicitation. Bonfire will lock and no longer accept submittals at the exact due time, please do not wait to upload your submittal.

Please contact Bonfire support if you experience technical difficulties, do not attempt to contact ABI.

6. Protests Protests related to this procurement, the solicitation documents or process shall be submitted for resolution to Atlanta Beltline, Inc.’s Procurement Director, knicholson@atlbeltline.org – please do not use this email for project questions/items

Such protest(s) shall be in writing and shall be supported by the information necessary to enable the protest to be considered. A protest will not be considered if it is insufficiently supported, or it is not received within the time limits specified herein. A protest based upon terms, conditions, or form of a proposed procurement action shall be submitted so that it is received by ABI no later than (5) business days following notification of the action by ABI.

A written final determination on any protest will be rendered by ABI and shall be provided to the protester as soon as practicable.

7. Submittal Requirements The Statement of Qualifications must be clear, succinct and not exceed 15 pages with a minimum font size of 12 points.

Any pages that exceed the page limitation may not be read or considered. Required forms and supporting materials shall be submitted in a separate file in Bonfire labeled Forms and Supporting Docs.

All qualifications will be evaluated on the completeness and quality of the content. Only those Respondents providing complete information as required will be considered for evaluation.

All Qualification materials and attachments will become part of the public file on this matter, without any obligation or liability to ABI. All costs incurred by the Respondent in preparation of the qualifications to this solicitation, including presentations to ABI and/or for participation in an interview shall be borne solely by the Respondent; ABI shall not be liable for any of these costs. At no time will ABI provide reimbursement for submission of Qualifications.

The forms found in Exhibit A “Terms and Conditions and Submittal Forms” must be completed and submitted with the Qualifications.

Electronic Submittal Requirement: ABI provides an electronic solicitation posting and submittal process through Bonfire (VR). All submittals shall be submitted online via VR at the link within this RFQ/P. To submit a response online, please follow the steps on page 2.

One-time, free registration:

IF YOU ARE NOT A REGISTERED VENDOR WITH BONFIRE, A FREE, ONE TIME

REGISTRATION IS REQUIRED TO SUBMIT A PROPOSAL.

The first step before submitting a proposal is to ensure your firm is registered in Bonfire.

Submit Proposal:

As a registered vendor, please submit your proposal in Bonfire. Shortlisted firms (Step

2) will submit the technical proposal and price proposal separately as two individual files. Late submittals will not be accepted. It is recommended to start the submittal process within a sufficient timeframe before the deadline. Please do not submit the entire copy of ABI’s RFQ, only submit required information with your proposal.

If you have any questions or need assistance with registration and/or submitting a proposal, please contact the Bonfire Support Team.

Need Help? Contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://bonfirehub.zendesk.com/hc

Evaluation Process

Each response shall be evaluated on the criteria listed in the “Evaluation Criteria” section of this RFQ/P.

An evaluation committee convened by ABI’s Housing Policy & Development department will evaluate the Step 2 proposals. At the discretion of ABI, follow-up interviews may be conducted before a final selection is made. The interview shall focus on the proposal presentation, team skills, and the ability to organize a vision and data. However, ABI reserves the right at its discretion to select from the initial responses without conducting interviews or further review.

Once this RFQ/P has been published, no Respondent shall make direct contact with any member of ABI staff other than the Procurement team when Bonfire allows it.

End of document, please see all exhibits.

https://atlantabeltline-my.sharepoint.com/personal/eborrello_atlbeltline_org1/Documents/Desktop/Support@GoBonfire.com https://bonfirehub.zendesk.com/hc

Request for Qualifications: Housing and Policy Development