3-RFQ 2025-008 Professional Architect.pdf

LAREDO INDEPENDENT SCHOOL DISTRICT

I. PURPOSE:

Laredo Independent School District is interested in receiving qualification statements for professional architectural services for district-wide projects.

Faxed responses will not be considered. By submitting a response, Responder certifies to the best of his/her knowledge that all information is true and correct. All responses must be received prior to established deadline.

Responses must be submitted via the Laredo Independent School District’s Bonfire e-bid system or time and date stamped by the Procurement Department. Proper and complete submission of the Respondent’s Proposal in the District’s Bonfire Portal is at the risk of the Respondent. Only responses received by the date and time specified will be considered.

Laredo Independent School District reserves the right to reject any or all proposals, waive all irregularities, and to choose the most advantageous price for each item.

II. BACKGROUND INFORMATION:

The Laredo Independent School District (LISD) was established in 1882. LISD is a district sprawling more than

13 square miles. The Laredo Independent School District is made up of 33 educational institutions: 20 elementary schools, four middle schools, and four high schools including Hector Garcia Early College High

School located on the campus of Texas A&M International University, the Lara Academy, our alternative education campus, and the Jose Valdez Non-Traditional High School, and four magnet schools. The four magnet schools are the Vidal M. Treviño School of Communications and Fine Arts, located across the street from Nixon High School, Dr. Dennis D. Cantu Early College High School, located at Martin High School, and the Sabas Perez School for Engineering and Technology Education, located at Cigarroa High School and the new Business, Industry and Public Service Early College Academy at Nixon High School. The district has a yearly average student enrollment of 20,500 and over 4,000 employees striving for academic excellence.

At LISD, learning is the key to a bright and successful future. By setting high standards, the district plays a crucial role in preparing the students to meet the challenges and demands of today's high-tech and multicultural workplace.

III. SCOPE SPECIFICATIONS/SUBMISSION:

1.0 SCOPE OF PROPOSAL

The scope of work shall include, but will not be limited to, providing artchitectural/engineering services required for the development and completion of district-wide projects. Services will include the following:

a) Provide full architectural consulting services for facilities planning, conceptual design/ development, and preparation of final design plans/ specifications.

b) Preparation of final construction documents including, but not limited to, all architectural and enigneering (Mechanical, Electrical, Plumbing, Structural, etc.) design plans and technical specifications that may be required.

https://laredoisd.bonfirehub.com/portal/?tab=openOpportunities

c) Provide a list of all proposed technical consultant services as required for a complete turnkey project.

The District reserves the right to approve or reject the proposed consultants and request alternate consultants.

d) Work as needed with District Construction Contractor by making recommendations regarding subcontractors, providing construction supervision, critically analyzing payment applications and generating/ reviewing punch lists. Firm must have sufficient support staff to adequately handle all tasks in a timely manner.

e) Conduct a walkthrough of project 30 days prior to substantial completion to ensure project is completed on time.

f) Any additional architectural/ engineering services deemed necessary by the District to complete the

Project.

g) Administrators will recommend that all firms that meet qualifications be made part of an approved vendor pool that is to be considered for future projects valued below $3,000,000. The District reserves the right to award contracts to more than one firm.

2.0 RFQ VENDOR SUBMITTAL INSTRUCTIONS

Tab I. Qualification Statement

Vendor will be required to submit documents on company letterhead of the following information:

a) Firm’s name, address, phone number, years in business, name of the principal Architect(s)/

Engineer(s) and contact persons at the principal office and any other branch office(s) (if applicable).

State if the firm has operated under any other name(s); and if yes, state name(s) and dates of operation. (1 page maximum).

b) List all full time professional registered Architect(s)/ Engineer(s) employed by the firm and other support personnel resumes. For each principal, list all degrees, professional registrations, professional affiliations, certifications, and completed continued education courses (10 page maximum).

c) Provide a narrative of the Architect/ Engineering firm’s area of specialization and how it relates to projects relevant to the school district. Please note experience in designing educational facilities and experience in providing Master Plans. (2 page maximum).

d) List the name(s) of any or all design consultants that the Architect/ Engineering firm will contract for all projects and the length of association with said consultants (3 page maximum).

e) Present organizational chart, illustrating the names of all personnel and their titles and responsibilities

(4 page maximum).

f) Recent experience of the Architect/ Engineering firm’s cost overruns on previous projects. (Complete

“RFQ 2025-008 Attachment A” in the “Supporting Documentation” section of this RFQ)

g) Provide a financial reference from an accredited financial institution with the name, current e-mail address, a phone number of the person knowledgeable with the Architect/ Engineering firm’s financial status. List any litigation against or involving the firm or its agents or employees with respect to any work performed. (1 page maximum).

h) List the three (3) largest projects that your firm is either currently working on or that your firm has worked on for the past ten (10) years, providing information for each. Vendor must provide color rendering of these three (3) projects listed. Firms should list the total cost of the project, a reference

(email and phone number) the District may contact and whether the project was completed on time and on budget. Please ensure the references provided are current as they will be contacted. Incorrect or out of date references will affect your score. District reserves the right to contact any reference where the vendor has done work. Vendors may also provide additional references. (4 page maximum)

i) Provide a Time Commitment Statement. The Architect/ Engineering Firm shall state the time period

(in days) that will be required as “lay-over” by the Architect/ Engineering Firm prior to being 100% available to perform and commence noted services herin stated, to the District (1 page maximum).

j) If the Architect/ Engineering Firm is not permanently established to conduct business in Laredo, Webb County, Texas, please include whether the firm will establish a local office and/or work with a local Architect/ Engineering affiliate on their projects (1 page maximum).

k) Proof of all current or existing Professional Liability Insurance. Submit a copy of your professional liability insurance coverage. All professional design consultants expecting to engage in a service contract with the District must have in existence or submit a letter of commitment from an insurance provider that liability insurance will be issued upon awarding of a contract with the District in the amount not less than one million dollars ($1,000,000) in professional liability coverage. This amount could be increased at the negotiation phase and prior to the awarding of a contract if the Board of

Trustees deems it necessary. All Architect/ Engineering Firms and their consultants must have in effect liability insurance in the amount stipulated by the District, but not less than that noted above, prior to initiating any work for the District (See #15 General Conditions).

Submittal Checklist

Listed below are the required documents and information needed to complete your submission. Failure to properly complete and submit any of the required documents may subject your proposal to disqualification.

☐ Documents listed in Tab I. of the RFQ

☐ Awarded vendor(s) will be required to submit certification of insurance (Form ACORD 25) with

Laredo ISD named as the “Certificate Holder” within 10 days of award date.

(Please refer to #15 in the “General Terms and Conditions” and the “Certificate of Liability

Insurance Sample - Acord 25” attached under the “Supporting Documentation” section of this

RFQ on the Bonfire Portal.)

Other Information

a) Proposals received via phone, facsimile, email or other medium will not be accepted or considered.

b) Proposals must be timely submitted in the District’s electronic Bonfire Portal OR physically received and date stamped in the Procurement Department on or before the time and date stated on page 1.

c) The District reserves the right to reject any or all proposals received, waive any or all irregularities, choose the most advantageous price, discount and warranty for each service, and to award a contract only upon availability of funding.

d) Visitor Badges: Vendor must provide all their workers with a company ID, showing company name, and photograph of employee. Company ID shall be worn visibly at all times while on District property.

e) This RFQ is an “all” or “none” proposal.

f) The District generally utilizes the following criteria in evaluating all submitted Qualification Statements

(Grading scale indicating the maximum possible points awarded per criteria – Total Maximum possible points = 100):

a. Applicant’s experience as a Professional Architectural/ Engineering Consultant, professional background, caliber of key personnel and design consultants, and experience in providing

Master Plans (50 points);

b. Applicant’s ability to perform all services stated herein as noted in the firm’s area of specialization (20 points);

c. Applicant’s reputation, professional integrity and competence providing Professional

Architectural/ Engineering Consultant Services (20 points);

d. Applicant’s capability of meeting previous project schedules and deadlines, whether for the

District or other entities and availability to begin work (10 points).

Estimated Time Schedule

● 1st Advertisement: November 1, 2025

● 2nd Advertisement: November 2, 2025

● RFQ Deadline: November 18, 2025 @ 2:30 pm Central Standard Time

● Evaluation committee recommendation presented for Board approval on January 22, 2026 (tentatively)

● Official award notice is distributed via email on January 23, 2026 (tentatively)