3-RFP-IT-26-53 Submission Instructions.pdf
PDF 82 KB Posted
- Attached to
- Enterprise Asset Management Platform
- Solicitation number
- RFP-IT-26-53
- Issued by
- Franklin County, Florida
About this file
This submission instructions document is provided by the City of Palm Coast, Florida, for their Request for Proposals to procure an Enterprise Asset Management (EAM) platform. The RFP seeks a qualified vendor to deliver a comprehensive SaaS-based platform that will consolidate asset tracking, work order management, preventive maintenance, inventory, and field operations across multiple city departments including utilities, public works, stormwater, parks, and fleet management. The platform must integrate with the City's existing financial, GIS, and citizen service systems and operate under a site-wide licensing model. The submission instructions establish the procedural requirements for vendors responding to this opportunity, including formatting guidelines, documentation requirements, and the process for submitting proposals to the City for evaluation and award consideration.
The document outlines the formal submission requirements and evaluation criteria that prospective vendors must follow to ensure their proposals receive proper consideration. Specific details regarding proposal due dates, pricing submission formats, required certifications, insurance requirements, and other compliance documentation are detailed within the submission instructions. Vendors must adhere to all specified formatting and content requirements to maintain proposal eligibility. The instructions serve as the authoritative guide for all vendors interested in bidding on this Enterprise Asset Management platform opportunity and ensure consistency in the evaluation process across all submitted responses.
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Other files
| File | Type | Posted |
|---|---|---|
| 1-RFP-IT-26-53 EAM Project Manual, forms, draft contract.pdf | ||
| 2-RFP-IT-26-53 ADVERTISEMENT.pdf |
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Text version
Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement
Required Forms (Forms 1-8, Price Schedule page 1 & 2, References)
File Type: PDF (.pdf) Multiple Required
Proposal File Type: PDF (.pdf) Multiple Required
Addendum 1 (If Issued)
File Type: PDF (.pdf) Multiple Required
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
2. Upload your submission at:
https://palmcoastgov.bonfirehub.com/opportunities/235803
The Question period for this opportunity starts May 20, 2026 8:00 AM EDT. The Question period for this opportunity ends Jun 01, 2026 2:00 PM EDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Jun 11, 2026 2:00 PM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Palm Coast uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.procurement@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://procurement-help.eunasolutions.com/hc/en-us
File details come from the government source that posted it. Updated .